Rochester Academy Charter School
Minutes
Board Meeting
Date and Time
Friday November 21, 2025 at 5:00 PM
Location
Central Office Conference Room
Trustees Present
C. Sampson, G. Tillery, J. Santos, S. Al
Trustees Absent
T. Wright, W. Middleton
Guests Present
Adrienne Dahlstrom, Angelica Davis-Bernard, Brittany Pritchard, D. Ozcan, Frederick Dicks, J. Doyle, Kamilah Ellis, M. Demirtas, Z. Ercan
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
J. Santos called a meeting of the board of trustees of Rochester Academy Charter School to order on Friday Nov 21, 2025 at 5:02 PM.
C.
Public Comment Session
D.
Approve Minutes
S. Al made a motion to approve the minutes from Board Meeting on 10-17-25.
G. Tillery seconded the motion.
The board VOTED unanimously to approve the motion.
II. Community Outreach
A.
Presentation of Monthly School Activities Report
III. Finance and Facilities
A.
Enrollment
The school is meeting its enrollment target.
B.
Review Inventory Tracking Policy for Federal Grants
C. Sampson made a motion to adopt the Inventory Tracking Policy for Federal Grants.
G. Tillery seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Review Parent and Family Engagement Policy - PFEP
C. Sampson made a motion to adopt the Parent and Family Engagement Policy.
S. Al seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Review the Education of Students in Temporary Housing Policy
C. Sampson made a motion to adopt the Education of Students in Temporary Housing Policy.
G. Tillery seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Financials
D. Ozcan presented the monthly financial report. The revenues and expenditures remain within the projected budget.
IV. Governance
A.
Review Complaint Policy Revision
C. Sampson made a motion to approve the revision to the Complaint Policy.
G. Tillery seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Review the School Chromebook Device Use Policy
C. Sampson made a motion to adopt the Chromebook Device Use Policy.
S. Al seconded the motion.
The board VOTED to approve the motion.
C.
Review RACS Policy on the Education of Students in Temporary Housing — Summary for Code of Conduct
C. Sampson made a motion to approve adding the summary of the Education of Students in Temporary Housing to the Student Code of Conduct.
G. Tillery seconded the motion.
The board VOTED unanimously to approve the motion.
V. Other Business
A.
Employee Changes Review
G. Tillery made a motion to approve the staffing changes.
S. Al seconded the motion.
The board VOTED unanimously to approve the motion.
VI. Closing Items
A.
Board Meeting Evaluation
The meeting was conducted effectively, concluded on time, and included the review of several valuable reports.
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:06 PM.
Respectfully Submitted,
M. Demirtas
Assistant Principals and the Director of Student Services presented Parent Engagement Data for all students. They shared the annual goals, highlighted activities that have taken place since the summer, and outlined plans for the remainder of the school year.
J. Doyle presented the Wildly Important Goal (WIG) Scoreboard, highlighting improved attendance rates compared to the previous year, walkthrough data focused on Total Participation Techniques, and the ongoing efforts to reduce the number of failing courses.