Rochester Academy Charter School

Minutes

Board Meeting

Date and Time

Friday July 18, 2025 at 5:00 PM

Location

Conference Room - Central Office

Trustees Present

C. Sampson, J. Santos, S. Al, W. Middleton

Trustees Absent

D. Calder, G. Tillery, T. Wright

Guests Present

Adrienne Dahlstrom, Brittany Pritchard, D. Ozcan, Daryl Cranston, J. Doyle, M. Demirtas, Z. Ercan

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

W. Middleton called a meeting of the board of trustees of Rochester Academy Charter School to order on Friday Jul 18, 2025 at 5:02 PM.

C.

Public Comment Session

D.

Approve Minutes

S. Al made a motion to approve the minutes from Board Meeting on 06-27-25.
J. Santos seconded the motion.
The board VOTED unanimously to approve the motion.

II. Academic Excellence

A.

Monthly Topic

Ms. Doyle, Ms. Pritchard, Ms. Dahlstrom, and Mr. Cranston presented the Discipline Report. Ms. Doyle also shared the finalized End-of-Year WIG Scoreboard. The school successfully reduced chronic absenteeism by 10%, along with a decrease in both disciplinary referrals and failing grades compared to the previous school year.

III. Community Outreach

A.

Presentation of Monthly School Activities Report

Ms. Zehra presented information about the year end celebrations.

IV. Finance and Facilities

A.

Enrollment

The school is on track to meet its enrollment target.

B.

Financials

Mr. Ozcan presented the End-of-Year Financial Status. The total expenditure was within the projected budget.

V. Governance

A.

Review Charter Renewal Application Cover Letter

C. Sampson made a motion to approve the Charter School Renewal Application Cover Letter as amended during the board meeting.
J. Santos seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Review District-Wide School Safety Plan

C.

Review Revisions to the Code of Conduct

J. Santos made a motion to approve the revised Student Dress Guidelines.
S. Al seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Review Internet-Enabled Devices Policy - Distraction-Free Schools Law

S. Al made a motion to approve the Internet-Enabled Devices Policy as required by the NYS Distraction-Free Schools Law.
J. Santos seconded the motion.
The board VOTED unanimously to approve the motion.

E.

Board Member Term Renewal Decisions

C. Sampson made a motion to approve a one-year extension of Mr. Tillery's Board membership term.
J. Santos seconded the motion.
The board VOTED unanimously to approve the motion.

F.

Finalize Board Retreat Agenda

The retreat will be held on August 9, 2025, from 8:00 a.m. to 1:30 p.m., concluding just before the board meeting. The venue will be the Elementary School Gym.

VI. Other Business

A.

Employee Changes Review

S. Al made a motion to approve the staffing changes.
C. Sampson seconded the motion.
The board VOTED unanimously to approve the motion.

VII. Closing Items

A.

Board Meeting Evaluation

This was a highly informative meeting. 

It was great to see building leaders taking ownership and presenting their school-specific data. 

The allocated time for agenda items needs to be carefully planned.

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:35 PM.

Respectfully Submitted,
M. Demirtas