Vida Charter School
Minutes
Board Meeting
Date and Time
Monday April 23, 2018 at 6:30 PM
Location
Vida Charter School - gymnasium
Trustees Present
C. Bowen, D. Marritz, F. Dutrisac, G. Murry, J. Arnold, M. Rosenberger, R. Rahman
Trustees Absent
J. Brandauer
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C. Bowen called a meeting of the board of trustees of Vida Charter School to order on Monday Apr 23, 2018 at 6:33 PM.
C.
Announce executive session
An executive session preceding the meeting was announced where confidential Personnel matters were discussed.
D.
Approve Minutes
D. Marritz made a motion to approve minutes from the Board Meeting on 03-26-18 Board Meeting on 03-26-18.
F. Dutrisac seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Call to Public
Daniel Reyes introduced himself in his role on the Vida Education Association. He announced the members of the Education Association. Mr. Reyes serves as president, Maribel Gonzalez as vice president, Belinda Ray as secretary, and Melissa Maneval as treasurer, Mary Canedo member-at-large. (The other parties were not in attendance)
F.
Executive Director's report
Announced upcoming events
G.
Update on rechartering process/comprehensive plan
M. Davis reached out to superintendent of Gettysburg Area School District and was informed that she was reaching out too early. There are ongoing tasks that are being worked on.
II. Academic Excellence
A.
Annual goals update
Committee is on target with goals. They are reaching out to former students to administer a survey with the purpose of gathering ideas and future possibilities to assist in the transition from Vida CS to home district middle schools.
Committee is continuing to improve academic performance and putting together a report .
Committee is continuing to improve academic performance and putting together a report .
III. Finance
A.
Approve March monthly Financials
M. Rosenberger made a motion to Approve the monthly financials.
G. Murry seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
G. Murry |
Aye
|
C. Bowen |
Aye
|
D. Marritz |
Aye
|
M. Rosenberger |
Aye
|
F. Dutrisac |
Aye
|
J. Arnold |
Aye
|
R. Rahman |
Aye
|
J. Brandauer |
Absent
|
G. Murry informed board that Charter Choices is reporting that the deficit is dependent on reimbursement rates and expects to end up in a healthy situation this year.
B.
2018/19 Budget update
Budget is balanced at 260 students.
number of students is based upon the average of students this year and the reasonable likelihood of 6th grade retention as reported by 6th grade families.
Budget includes a cost-of-living allowance of 3% to salaries.
Investments in new positions.
STEM curriculum has been prioritized in budget to include new furniture, training, redesigning classroom. Final vote on budget to occur in May. At that time it will be posted for the public.
number of students is based upon the average of students this year and the reasonable likelihood of 6th grade retention as reported by 6th grade families.
Budget includes a cost-of-living allowance of 3% to salaries.
Investments in new positions.
STEM curriculum has been prioritized in budget to include new furniture, training, redesigning classroom. Final vote on budget to occur in May. At that time it will be posted for the public.
C.
Staff reappointment letters
Vote will occur in May mtg or in a special meeting when contracts have been finalized.
D.
Health insurance plan 2018-19
Vote will occur when contracts have been finalized.
E.
Annual goals update
Committee is on track with goals. Currently working on budget.
IV. Governance
A.
Q3 quarterly report
R. Rahman made a motion to Approve the quarter 3 quarterly report.
J. Arnold seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Board evaluation
Requesting that board members complete within the week.
C.
Acknowledgment of resignation, Lynn Leonoard
Thank you to Lynn Leonard for her service. Lynn is moving on to new opportunities.
D.
Board secretary
R. Rahman made a motion to For Melissa Rosenberger to fill in role of secretary until end of term.
G. Murry seconded the motion.
The board VOTED to approve the motion.
Roll Call | |
---|---|
M. Rosenberger |
Abstain
|
J. Arnold |
Aye
|
F. Dutrisac |
Aye
|
R. Rahman |
Aye
|
G. Murry |
Aye
|
C. Bowen |
Aye
|
J. Brandauer |
Absent
|
D. Marritz |
Aye
|
E.
Announce board candidate slate
M. Rosenberger made a motion to Approved the board candidate slate.
R. Rahman seconded the motion.
The board VOTED unanimously to approve the motion.
Darren Glass and Sally Powell will be our candidates for board elections in the May meeting.
F.
Annual goals update
Committee is reviewing policies.
Continuously interviewing future board candidates.
Preparing for next month's Board election.
Continuously interviewing future board candidates.
Preparing for next month's Board election.
V. Personnel
A.
Approve new organizational chart
M. Rosenberger made a motion to Approve the new administrative positions.
F. Dutrisac seconded the motion.
The board VOTED unanimously to approve the motion.
These positions will assist the new executive director. M Davis stated that they may want to select their own positions.
G Murry stated that it is included the 18-19 budget.
G Murry stated that it is included the 18-19 budget.
B.
Approve position descriptions
M. Rosenberger made a motion to Approve the new position descriptions.
G. Murry seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Executive Director's contract status
The Board is very appreciative to M Davis for the progress she has made with the school. Board has made a decision not to renew the executive director's contract.
M.Davis stated that she did it for the children. She is appreciative of the work of the teachers explaining that this is a difficult environment to work in. She stated that she is grateful for this decision. She thanked the board stating that she feels great relief. She stated that it may cause instability with the staff and children and she hopes that this is not the case. She is recommending that the school find an experienced administrator to continue to take the school where it needs to go.
M.Davis stated that she did it for the children. She is appreciative of the work of the teachers explaining that this is a difficult environment to work in. She stated that she is grateful for this decision. She thanked the board stating that she feels great relief. She stated that it may cause instability with the staff and children and she hopes that this is not the case. She is recommending that the school find an experienced administrator to continue to take the school where it needs to go.
D.
Approval of LIU contract
M. Rosenberger made a motion to Approve that LIU contract for the executive director search.
D. Marritz seconded the motion.
The board VOTED to approve the motion.
Roll Call | |
---|---|
J. Arnold |
Aye
|
F. Dutrisac |
Abstain
|
R. Rahman |
Aye
|
D. Marritz |
Aye
|
M. Rosenberger |
Aye
|
C. Bowen |
Aye
|
J. Brandauer |
Absent
|
G. Murry |
Aye
|
E.
Updated position description
J. Arnold made a motion to Approve the updated position descriptions for Director of Student Services, Part-time ESL, and Academic Coach.
R. Rahman seconded the motion.
The board VOTED unanimously to approve the motion.
VI. Closing Items
A.
Call to public
D. Reyes made comments at conclusion of meeting thanking executive director and would like to know more about the organizational leadership structure.
B.
Adjourn Meeting
M. Rosenberger made a motion to adjourn the meeting.
D. Marritz seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:30 PM.
Respectfully Submitted,
M. Rosenberger
Also in attendance:
Daniel Reyes, Vida CS teacher 3rd gr and President of the Vida Education Association.
Maribel Gonzalez, Vida CS teacher 4th/5th and Vice President of the Vida Education Association
Kathy Hewitt, Gettysburg resident and GASD Board member