Vida Charter School
Minutes
Governance Committee Meeting
Date and Time
Tuesday December 9, 2025 at 4:00 PM
Location
120 E Broadway Gettysburg, PA 17325
Committee Members Present
M. Harple (remote), P. Miller (remote)
Committee Members Absent
P. Diaz-Parga
Guests Present
C. Miller (remote), M. Turner
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
P. Miller called a meeting of the Governance Committee of Vida Charter School to order on Tuesday Dec 9, 2025 at 4:06 PM.
C.
Approve Minutes
P. Miller made a motion to approve the minutes from Governance Committee Meeting on 11-11-25.
M. Harple seconded the motion.
The committee VOTED unanimously to approve the motion.
II. Board Policy Review
A.
150 Public Participation in Board Meetings
P. Miller made a motion to Pass policy 150 to the full board with discussed revisions to the full board.
M. Harple seconded the motion.
Confirm that we need to include addresses from those making comments. If not, we will remove this language. Also discussed the 24 hour requirement and edited to allow for board President discretion to waive that requirement.
B.
Generative Artificial Intelligence (AI) Policy
C.
Record Management, Retention and Destruction Policy
M. Harple made a motion to pass the Record Retention Policy with revisions to the board for vote.
P. Miller seconded the motion.
Discussed how to clarify the role of the board and administration.
D.
Field Trip Policy
Discussed the draft of the policy. The committee shared ideas to improve the policy to support elevated risk management.
III. Vida Cheetah Foundation
A.
Foundation next steps
Did not discuss. Tabled for a future meeting.
IV. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:02 PM.
Respectfully Submitted,
P. Miller
Discussed holding this policy until more capacity is built in the school.