Vida Charter School
Minutes
Governance Committee Meeting
Date and Time
Tuesday November 11, 2025 at 4:00 PM
Location
120 E Broadway Gettysburg, PA 17325
Committee Members Present
M. Harple (remote), P. Miller (remote)
Committee Members Absent
P. Diaz-Parga
Guests Present
C. Miller
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
P. Miller called a meeting of the Governance Committee of Vida Charter School to order on Tuesday Nov 11, 2025 at 4:08 PM.
C.
Approve Minutes
M. Harple made a motion to approve the minutes from Governance Committee Meeting on 10-14-25.
P. Miller seconded the motion.
The committee VOTED unanimously to approve the motion.
II. Board Engagement
A.
Board Retreat
III. Board Policy Review
A.
Vida Cheetah Foundation MOU
Align to threshold in Purchases Budgeted Policy #419
P. Miller made a motion to Send revised Vida Cheetah Foundation MOU section 4 fund threshold from vida board policy 419 to board for vote.
M. Harple seconded the motion.
The committee VOTED unanimously to approve the motion.
B.
150 Public Participation in Board Meetings
P. Miller made a motion to pass Public Participation in Board Meetings #150 to board for vote.
M. Harple seconded the motion.
The committee VOTED unanimously to approve the motion.
C.
Generative Artificial Intelligence (AI) Policy
P. Miller made a motion to pass Generative AI Policy to full board for first read.
M. Harple seconded the motion.
The committee VOTED unanimously to approve the motion.
D.
Record Management, Retention and Destruction Policy
P. Miller made a motion to pass record management, retention and destruction policy to full board for first read.
M. Harple seconded the motion.
The committee VOTED unanimously to approve the motion.
IV. Vida Cheetah Foundation
A.
Foundation next steps
Foundation board members are being recruited. Discussed selection process and documents required from potential board members. Reviewed qualities cought and expectations of Vida Cheetah Foundation board members.
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:00 PM.
Respectfully Submitted,
P. Miller
Discussed potential components of a board retreat.