Stargate School
Minutes
Governance Board Meeting
Date and Time
Wednesday August 21, 2024 at 6:00 PM
Directors Present
B. Paul, L. Challa, L. Griffin, L. Paquette, M. Faulkner, S. Howorko
Directors Absent
L. Hosfelt
I. Opening Items
A.
Call the Meeting to Order
B.
Roll Call
C.
Reading of Stargate Mission
D.
Recognitions and Appreciations
E.
Board News and Events
Lindsey - Staff Kickoff
Meryl - Staff Kickoff
Lisa - Staff Kickoff, popsicle team for elementary back to school nights, went to kindergartener meet up.
Lumakar - Staff Kickoff, elementary back to school night handling out popsicles
Bibi - Staff Kickoff, Elementary back to School night handing out popsicles, CRC meeting
II. Approve Consent Agenda Items
A.
Approve Consent Agenda
Have items to add.
B.
Minutes for Governance Board Meeting held July 10, 2024
This should be part of the consent agenda..
III. School Operations
A.
Financial Report
June financials are completed and the end of the year looked great. KPIs and financials to be attached. Will begin showing Board legal fees quarterly for us.
B.
Executive Director of Academics Report
Report attached.
IV. Public Comment
A.
Public Comment
Parent spoke about school management structure, adhoc committee to review administrative structure of the school. Request that this is a committee, with results by December.
Independent director candidate introduced herself.
Parent spoke about Stargate email and the optics for volunteers / committee members to have Stargate emails.
B.
Public Comment Response
We have a discussion item for league engagement on our organizational analysis, will discuss how this would work at that time.
V. Committee Reports
A.
Written Committee Reports
B.
Election Committee Report
Election committee needs more volunteers. One we need to formally appoint her per the election policy and we need to approve funding for the simply voting.
C.
Recruiting Committee Report
Attached report.
D.
SAC Report
Draft or update on UIP at September meeting.
VI. Action Items
A.
Financial Policies and Procedures Handbook - Procurement Section
B.
Approve funds for purchase of IT hardware
No vote needed.
C.
Fundraising Allocation to Principals
D.
Fundraising Allocation for After Prom
E.
Committee Handbook
Defer to September so we can discuss data management policy first.
F.
Recruiting Committee Charter
Discussion around Independent Director timelines, the recruiting committee will come up with a process.
G.
Revised Policy 1.16 Public Records Request First Reading
H.
2024-2025 Board Handbook
Revised version was not fully provided to the Board, so will move vote to September.
I.
Operational Analysis Proposals
Discussion on the proposal from the League to provide operational analysis. Some questions around if these are the right people, look at other options, and potentially consider an adhoc committee, to be discussed again in October.
VII. Discussion Items
A.
ED Evaluation Tool
Discussed the changes that we made last year to the ED evaluations, not suggesting any content updates for this year, but updating the feedback cycle, two new Board members to work on the evaluations, and added items from Operations and Finance evaluation to EDOA. Beginning and end of year, all Board members are to be present, but two board members will be appointed to manage throughout the year.
B.
Data Management Policy
Will have Richard attend another Board meeting to discuss. Questions to go to Samantha about the policy, Lisa and Samantha to work with Richard on the questions, and review with legal. Potentially a September, maybe an October item.
C.
Strategic Planning Session
Discussed agenda for Strategic Planning and opened up to any feedback on items for the agenda. Potentially move training to another time.
D.
Mission and Vision
Build into the strategic planning session.
E.
Reimagine Updates
Just an FYI
VIII. Future Planning
A.
Next Board Meeting Agenda and Board Packet
B.
Next Admin Sync Meeting
8:30am on 9/9, with Bibi.
C.
Upcoming Events
Coffee chats, Strategic Plan
Bibi Paul - her husband and son for attending the meeting for supporting her. CRC for all the work that they have done, especially Stacy and Lindsey Simms.
Lumakar Challa- those that put on the back to school lunch. Danielle who had people signing up for volunteers at back to school nights. Dr. Greene for her welcome video.
Lisa Griffin - Tien Tong and Younling (??) who stepped up a few years ago to learn the election process and to ensure the gold standards of elections are upheld.
Meryl Faulkner - everyone who is new to Stargate, welcome to them and thank you for the extra effort. Seamless transition with new teachers.
Samantha Howorko - Rob and Dave for their work on the bus pilot.
Lindsey - Thanks to teachers and administrators for successful start to school year. Lisa Hosfelt for her leadership over the last few years, lots of hardworking and dedication to Stargate.