Stargate School
Minutes
Governance Board Meeting
Date and Time
Wednesday August 21, 2024 at 6:00 PM
Directors Present
B. Paul, L. Challa, L. Griffin, L. Paquette, M. Faulkner, S. Howorko
Directors Absent
L. Hosfelt
Directors who left before the meeting adjourned
M. Faulkner
Guests Present
2 remote participants (remote), 3 in-person participants, M. Anderson, R. Greene
I. Opening Items
A.
Call the Meeting to Order
B.
Roll Call
C.
Reading of Stargate Mission
D.
Recognitions and Appreciations
E.
Board News and Events
Lindsey - Staff Kickoff
Meryl - Staff Kickoff
Lisa G. - Staff Kickoff, Elementary Back to School Night, kindergarten parent meet up
Lumakar - Staff Kickoff, Elementary Back to School Night
Bibi - Staff Kickoff, Elementary Back to School Night, CRC meeting
Samantha - Staff Kickoff
II. Approve Consent Agenda Items
A.
Approve Consent Agenda
Have items to add.
B.
Minutes for Governance Board Meeting held July 10, 2024
Included in consent agenda
III. School Operations
A.
Financial Report
June financials are complete and the end of the year looked great. Board legal fees will be reported on a quarterly basis.
B.
Executive Director of Academics Report
IV. Public Comment
A.
Public Comment
Parent spoke about school management structure, ad hoc committee to review administrative structure of the school. Request that this is a committee, with results by December.
Independent director candidate introduced herself.
Parent spoke about Stargate email and the optics for volunteers / committee members to have Stargate emails.
B.
Public Comment Response
We have a discussion item for league engagement on our organizational analysis, will discuss how this would work at that time.
V. Committee Reports
A.
Written Committee Reports
B.
Election Committee Report
Election committee needs more volunteers. Need to formally appoint Chair per the election policy, and we need to approve funding for the simply voting.
C.
Recruiting Committee Report
D.
SAC Report
Draft or update on UIP at September meeting.
VI. Action Items
A.
Financial Policies and Procedures Handbook - Procurement Section
B.
Approve funds for purchase of IT hardware
No vote needed.
C.
Fundraising Allocation to Principals
D.
Fundraising Allocation for After Prom
E.
Committee Handbook
Defer to September so we can discuss data management policy first.
F.
Recruiting Committee Charter
Discussion around Independent Director timelines, the Recruiting Committee will come up with a process.
G.
Revised Policy 1.16 Public Records Request First Reading
H.
2024-2025 Board Handbook
Revised version was not fully provided to the Board, so will move vote to September.
I.
Operational Analysis Proposals
Discussion on the proposals from the League to provide operational analysis. Will look at other options and potentially consider an ad hoc committee, to be discussed again in October.
J.
Election Committee Chair
K.
Election Committee Allocation
VII. Discussion Items
A.
ED Evaluation Tool
Discussed the changes that we made last year to the ED evaluations. No suggested content updates for this year, but updating the feedback cycle, with two new Board members to work on the evaluations. Added items from Operations and Finance evaluation to EDOA. At the beginning and end of year, all Board members are to be present, but two board members will be appointed to manage throughout the year.
B.
Data Management Policy
Will ask Richard to attend another Board meeting to discuss. Lisa and Samantha to work with Richard on the questions and review with legal. Potentially a September or October agenda item.
C.
Strategic Planning Session
Discussed agenda for Strategic Planning and opened up to any feedback on items for the agenda. Potentially move training to another time.
D.
Mission and Vision
Build into the strategic planning session.
VIII. Future Planning
A.
Next Board Meeting Agenda and Board Packet
B.
Next Admin Sync Meeting
8:30 on 9/9, Bibi and Lindsey attending
C.
Upcoming Events
Coffee chats, Strategic Plan
Bibi Paul - Her husband and son for attending the board meeting last month to show their support. CRC for all the work they are doing to get ready for Eagle Fest. Lindsey Sims from CRC, Danielle Fox from Recruiting, and Stacy Tempas for their work at the Elementary Back to School Night.
Lumakar Challa- Those that put on the back to school staff lunch. Danielle Fox for recruiting volunteers at Back to School Night. Dr. Greene for her welcome video.
Lisa Griffin - Tien Tong and Yaning Liu for their work managing elections at Stargate. They work behind the scenes and below the radar of most members of our community to make sure our elections are highly secure and seamlessly executed. Also all of the other unsung volunteer heroes of Stargate who contribute every day in large and small ways to make our community a great place to be.
Meryl Faulkner - All new teachers and staff for their extra work in transitioning into their roles. We are so happy you're here!
Samantha Howorko - Rob and Dave for their work on the bus pilot.
Lindsey - Thanks to teachers and administrators for successful start to school year. Lisa Hosfelt for her leadership over the last few years, lots of hardworking and dedication to Stargate.