Agenda for July 19, 2023 Governance Board Meeting

Minutes for Governance Board Meeting

Executive Session Meeting Minutes

Resolution authorizes President and Secretary to administer the Oath of Office

Discussed the work that Danielle has done with Board OnTrack and the importance of keeping her in this position as we learn this new program

Ray and Samantha shared interest. Both discussed their reasons for wanting to fill this position. It was shared that keeping consistency and continuity for this year with the new administration is important.

Lisa and Shaun shared interest. Shaun explained his interest to address the strategic goals more in depth during admin sync meetings as well as addressing the change in future demographics and focusing on the strategic vision of the school. Lisa discussed the need for continuity and the current change in Executive Director, addressed the upcoming Charter Renewal with the District but acknowledged that it is a Board decision. Discussed the go forward plan to ensure longevity in succession of positions. Discussed extenuating circumstances that could alter the potential continuity of the board, while protecting the board’s voice and promoting unity rather than divisiveness.

After vote, board members discussed the implications of abstaining from voting for themselves.

Discussed that if each member decided not to abstain, that would give us a finalized vote. 

Discussed that if each member decided not to abstain, that would give us a finalized vote and add that we confirmed historically that board members have voted for themselves. 

Lindsey spoke that she would be willing to fulfill the position if there was no interest. Discussed what the position entailed. Shaun stated he would help Lindsey in the transition of what the presentations entailed.

Community Handbook

1. Discussed changes in PTO. School Finance Act states Charter Schools are not subject to Colorado Wage Law 
2. Gives PTO days - 10 days for full time employees, 6 PTO days for half time employees. No days will be designated as sick day use, all will be considered PTO. 
3. Resolved to approve the Staff Handbook as discussed and appoint 2 board members to finalize this as the questions are worked through and answered
4. Suggested to remove the 12-month employees days off to avoid any potential confusion or need to revise handbooks based on negotiations when hiring for such position.

Community Handbook

1. Discussed the new QR code system for checking students in and out
2. Discussed changing the response times from 3 days to 2 days for teachers and 5 days to 2 days for administrators

Acceleration Policy

Admissions Policy

1. Robin explained the rationale of adding the priority of outgoing 8th grade Hulstrom students before in-district 9th grade students.

Governance Handbook

1. Merged Governance Handbook and Governance Agreement
2. Changed some officer duties to more accurately reflect positions
3. Discussed removing the section regarding board members being prohibited from being employed by the school for 2 years following termination or resignation from the board.
4. Discussed defining what core/close family is to protect the board from nepotism

2023-2024 Board Calendar

1. Discussed conflicts of dates in November and February, made changes to best fit for Executive Director evaluations, holidays and school breaks

Communication Pathways

1. Still not completed. Will appoint 2 board members to work with staff and then approve at August meeting

Revised Policy 1.13 School Logo Use

1. Updated to give Wayne authority to approve any and all logos used

Policy 1.21 Board Vacancy and Independent Director Appointments Second Reading

1. Discussed the process and appointment of Independent Board Members
2. Removed section that allowed future boards the flexibility to determine their specific needs at that time. Rewrite included a specific nomination process outlined within the policy.