Packet ready

Stargate School

Board Business Meeting

Published on August 24, 2025 at 4:59 PM MDT

Date and Time

Monday August 25, 2025 at 6:00 PM MDT

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
  A. Call the Meeting to Order   Lindsey Paquette 1 m
  B. Roll Call   Lindsey Paquette 1 m
  C. Reading of Stargate Mission   Any Board member 1 m
   

A volunteer from the Board reads the Stargate Mission:

 

Stargate School will provide a differentiated program designed specifically to meet the needs of identified intellectually gifted learners in order to challenge each student’s academic abilities, support their unique emotional needs, promote individual character development and encourage a life-long love of learning.

  
  D. Recognitions and Appreciations Discuss ED and/or Board Members 5 m
   

Executive Director and/or Board Members may highlight special contributions or achievements of members of our community (students, staff, volunteers).  (Optional participation)

  
II. Approve Consent Agenda Items 6:08 PM
  A. Approve Consent Agenda Vote Lindsey Paquette 5 m
   

The Consent Agenda contains the routine, generally agreed upon meeting items to be approved with a single vote. 

 

1) Agenda for August 25, 2025 Governance Board Meeting

2) Minutes for Governance Board Meeting held July 24, 2025

 

 

  
  B. Minutes from Governance Board Meeting July 24, 2025 Approve Minutes N/A
    Minutes for Governance Board Meeting on July 24, 2025  
III. School Operations 6:13 PM
  A. Executive Director Academics Report FYI Robin Greene, Exec Dir 10 m
   

ED Report August 2025

  
     
  B. Finance Update FYI Sheila Mischke, Finance Mgr 10 m
     
     
IV. Public Comment 6:33 PM
 

Public Comments Reminder: The board meeting is structured to allow the Governance Board to conduct its business in a timely manner. Comments may not be immediately addressed but may be considered as future agenda items. 

 

Comments are limited to 3 minutes each, and total time allotted for all public comments will not exceed 45 minutes. Those wishing to speak that do not get the opportunity to do so can submit their comments to governance@stargateschool.org or may attend the next board meeting to do so. Please note that time may not be donated to others and comments are expected to maintain professional courtesy, civility, and respect.

  
  A. Public Comment FYI 15 m
   

Community members are offered an opportunity to sign up for Public Comment at the beginning of each meeting. Only those who have signed up are permitted to offer comment during this time. The "Public Comment Reminders" are read by a Board Member prior to any comments being heard.

 

Anyone wishing to speak must sign-in before the public comment portion of the meeting at this link. 

 

Public Comment Sign Up

  
  B. Public Comment Response FYI Any Board Member 5 m
   

The Board is given an opportunity, but is not required, to offer a response to any Public Comment.

  
V. Committee Reports 6:53 PM
  A. Written Committee Reports FYI 1 m
   

Monthly reports, if any, from the following committees will be posted here for pre-read. The Board will not spend time discussing these in detail, but may respond to specific questions presented within the report. 

1. Elections Committee

2. Finance Committee

3. Fundraising Allocation Committee

4. Recruiting Committee

5. School Accountability Committee

  
  B. Elections Committee Update FYI Bibi Paul or Committee Member 10 m
   

1. Confirm Draft 2025-2026 Election Timing. 

2. Confirm continued subscription to SimplyVoting.

3. Confirm how Bylaws will be presented on Fall 2025 Ballot.

  
  C. Recruiting Committee Update FYI Danielle Fox 5 m
   

1. Recruiting Board Report August 2025: Update for Fall SAC Election

  
  D. SAC Committee Update FYI Lumakar Challa or Committee Member 5 m
   

1. UIP Plan (UIP due to CDE October 15th)

2. Discuss how SAC will support Strategic Planning session

  
VI. Discussion Items 7:14 PM
 

These agenda items are for discussion only (no formal action/voting). If appropriate, these discussions may result in an action item on a future agenda.

  
  A. Strategic Planning Session Agenda Discuss Lindsey Paquette 5 m
   

Draft 2025-2026 Strategic Planning Agenda. Strategic Planning Session is scheduled on Saturday, September 20th. 

  
     
  B. Fall Board Training Session Discuss Jessica Painz 5 m
   

Identify training topic for Strategic Planning session.

  
VII. Action Items 7:24 PM
 

Board Member votes will be taken on items requiring Board approval. Most of these items will have been reviewed and discussed during an earlier agenda item, so a motion to approve "as discussed" may be presented immediately, if appropriate.

  
  A. Revised Policy 1.6 Election Second Reading Vote Elections Committee 5 m
   

Board to vote on second reading of changes to Policy 1.6 Election Policy. The Board is required by our Bylaws to review and approve this document annually, and as such, changes are likely to be minimal. Policy changes approved during First Reading at last business meeting must pass a Second Reading at this Board Meeting before taking effect.

  
     
  B. 2025-2026 Board Calendar Vote Lindsey Paquette 10 m
   

Draft 2025-2026 Board Calendar

  
     
  C. Fall 2025 Election Timing Vote Bibi Paul 5 m
   

Draft 2025-2026 Election Timing

  
     
  D. SimplyVoting Subscription for 2025-2026 Election Vote Bibi Paul 5 m
  E. 2025-2026 Committee Handbook Vote Lindsey Paquette 10 m
   

Draft 2025-2026 Committee Handbook

The Committee Handbook is reviewed and approved annually, so changes should be minimal. 

  
     
  F. 2025-2026 Executive Director Evaluation Planning Vote Karla Lindgren 10 m
   

Discuss plan to kickoff to the Evaluation cycle:

1. Confirm Goal Setting date (September 24th @ 5pm) and who will attend

2. Approve Draft 2025-2026 ED Evaluation Process and Draft 2025-2026 ED Evaluation Criteria

  
     
     
  G. Fundraising Allocation to Principals Vote Samantha Howorko 5 m
  H. Fundraising Allocation to After Prom Vote Samantha Howorko 5 m
VIII. Future Planning 8:19 PM
  A. Next Board Meeting Agenda and Board Packet Discuss Lindsey Paquette 5 m
   

Review proposed agenda for next month's meeting in Board On Track and suggest additions or changes.

  
  B. Next Admin Sync Meeting Discuss Lindsey Paquette 5 m
   

Two (rotating) Board Members are assigned to meet with our Executive Director at a specified time in the interim between Board meetings to maintain regular communication. Meetings are typically scheduled two weeks after each meeting on a Monday morning, if schedules permit.

  
  C. Upcoming Events Discuss All Board Members 1 m
   

Board Members highlight any upcoming important events requiring our attendance or contribution.

  
IX. Closing Items 8:30 PM
  A. Adjourn Meeting Vote Lindsey Paquette 1 m
   

Motion and vote to officially adjourn.