A volunteer from the Board reads the Stargate Mission:

Stargate School will provide a differentiated program designed specifically to meet the needs of identified intellectually gifted learners in order to challenge each student’s academic abilities, support their unique emotional needs, promote individual character development and encourage a life-long love of learning.

Each Board Member is given the opportunity to recognize members of the school community for their recent contributions to the school. (Optional participation)

Each Board Member is given the opportunity to highlight recent school-related events they have attended. (Optional participation)

The Consent Agenda contains the routine, generally agreed upon meeting items to be approved with a single vote. 

1) Agenda for July 24, 2025 Governance Board Meeting

2) Minutes for Governance Board Meeting held June 11, 2025

New Board Members are required to take the Oath of Office, which may be administered by Board President or Secretary (per motion on 7/19/23). A Board Officer will send the signed PDF copies are sent to Adams County Clerk and Recorder at recordingpublicpostings@adcogov.org to be filed with public notices.

New Board Members are asked to complete and sign the Charter School Conflict of Interest Disclosure Form. Copies are submitted to our District Liaison, Audrey Monaco, at mon029722@adams12.org.

Board Members will self-nominate for the roles of President, Vice President, Secretary, Treasurer. 

Please review the roles and responsibilities as defined in the 2024-2025 Board Handbook (pg 10-12), and for additional reference, the Board Officer Roles and Responsibilities summary from CLCS. 

Process: Self-nominate >> Discuss >> Make motion to appoint >> Vote >> Repeat as necessary until positions filled.

Jenn Roach, Director of HR, will present:

General update on staffing

2025-2026 Draft Staff Handbook and (Summary of Changes) 

The Board is required by our Bylaws to review and approve this document annually, and as such, changes are likely to be minimal.

Robin Greene, Executive Director, will present:

ED Report for July 2025

2025-2026 Draft Community Handbook - two additions: language regarding smoking on campus and stronger language in the parking/driving section for families regarding potential consequences

2025-2026 Draft Community Compact  - one addition- commitment to being a good neighbor; revised document to look more professional

2025-2026 Draft Communications Pathways - updated document to reflect Stargate colors and branding
 

The Board is required by our Bylaws to review and approve the Community Handbook and Communications Pathways annually, and as such, changes are likely to be minimal.

Public Comments Reminder: The board meeting is structured to allow the Governance Board to conduct its business in a timely manner. Comments may not be immediately addressed but may be considered as future agenda items. Anyone wishing to speak must sign-in before the public comment portion of the meeting. Comments are limited to 3 minutes each, and total time allotted for all public comments will not exceed 45 minutes. Those wishing to speak that do not get the opportunity to do so can submit their comments to governance@stargateschool.org or may attend the next board meeting to do so. Please note that time may not be donated to others and comments are expected to maintain professional courtesy, civility, and respect.

Community members are offered an opportunity to sign up for Public Comment at the beginning of each meeting. Only those who have signed up are permitted to offer comment during this time. The "Public Comment Reminders" are read by a Board Member prior to any comments being heard.

The Board is given an opportunity, but is not required, to offer a response to any Public Comment.

Monthly reports, if any, from the following committees will be posted here for pre-read. The Board will not spend time discussing these in detail, but may respond to specific questions presented within the report. 

1. Elections Committee

2. Finance Committee

3. Fundraising Allocation Committee

4. Recruiting Committee

5. School Accountability Committee

A member of the Elections Committee proposed changes to Policy 1.6 Election Policy. Those changes have been transferred into the official policy format here. The Board is required by our Bylaws to review and approve this document annually, and as such, changes are likely to be minimal.

Board Member votes will be taken on items requiring Board approval. Most of these items will have been reviewed and discussed during an earlier agenda item, so a motion to approve "as discussed" may be presented immediately, if appropriate.

Board to vote on proposed changes to the Staff Handbook. The Board is required by our Bylaws to review and approve this document annually, and as such, changes are likely to be minimal. As an Operational Policy (rather than Board Policy), this does not require a second reading by the Board to approve and take effect.

Board to vote on proposed changes to the Community Handbook. The Board is required by our Bylaws to review and approve this document annually, and as such, changes are likely to be minimal. As an Operational Policy (rather than Board Policy), this does not require a second reading by the Board to approve and take effect.

Board to review and approve proposed changes to the 2024-2025 Board Handbook and Agreement. The Board is required by our Bylaws to review and approve this document annually, and as such, changes are likely to be minimal.

Board to review and approve proposed changes to the Communications Pathways. The Board is required by our Bylaws to review and approve this document annually, and as such, changes are likely to be minimal.

Members will discuss and agree to specified monthly meeting dates and times for the full 2025-2026 school year. The draft 2025-2026 Governance Board Calendar and 2025-2026 Election Date Planning may be adjusted as necessary.

Board to vote on proposed changes to Policy 1.6 Election Policy. The Board is required by our Bylaws to review and approve this document annually, and as such, changes are likely to be minimal. If approved, Policy Changes will have to pass a Second Reading at the next Board Meeting before taking effect.

These agenda items are for discussion only (no formal action/voting). If appropriate, these discussions may result in an action item on a future agenda.

Discuss potential paths forward for proposed updates to our Bylaws. Note that changes have been proposed and presented to the community for a vote in both Spring of 2024 and Spring of 2025. The changes did not pass because we did not meet the 30% threshold of participation required by our current Bylaws in either election. If unfamiliar with the history of these proposals, please review email communications from the Board to our community for detail and come prepared with your thoughts on how to proceed.

Board Members will sign up to serve as the liaison or lead for one or more critical Board activities. Please review attached list of roles and consider which one(s) you may be interested in.

2025-2026 Committee Liaisons and Other Assignments

Discuss general structure and agenda items for Strategic Planning Session.

Identify preferred topics of training required by this Board, as well as interest in attending the Colorado Association of Gifted and Talented Conference (10/19-21/25) and/or the Colorado League of Charter School Conference (2/25-27/26). In the past, we have purchased two tickets to each conference, but these were not been fully utilized last year.

Review proposed agenda for August 2025 in Board on Track and suggest additions or changes.

Two (rotating) Board Members are assigned to meet with our Executive Director at a specified time in the interim between Board meetings to maintain regular communication. Meetings are typically scheduled two weeks after each meeting on a Monday morning, if schedules permit.

Board Members highlight any upcoming important events requiring our attendance or contribution.

Motion and vote to officially adjourn.