Intro of new Board members, Dustin Bainbridge and Azucena Chavarria. 

recorded audio for future reference.  

minutes from meeting 12/13/18, 12/17/18 

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Academia student of the month - Lora 
Middle school - Jason Ajanes 
High School - Alexiss Sanchez 

 

Academia staff of the month - Ms. Mason
Middle school - Wendy Najera 
High School - Jose Acedo

 

1. Academia renewal last week anticlimactic with benchmarks
2. Looking at 2019-20 enrollment, class scheduling, teacher recruitment - attract and retain teachers 
3. Instructional calendar - need to vet with parent stakeholder group - LA's IB training is going to be a change in October 2019
 
 
 

HS report:
1) professional development - IB conference this week 
2) 8 students to United Nations - Maldives the country  
MS report:
1) stay on course - math focus
2) mentoring program kick off
3) PBIS initiated proud Lion moments 
4) Student-led conferences
ES report:
1) renewal - thank you for central office 
2) PBIS metrix implementation and feedback with good behavior rewards
3) Parent conferences 
4) IB training and program of inquiry/self study 
5) AP recommends Tanya Esqueda 
 
 

Kayleen Authorization and Evaluation Process - Board need an active role in IB authorization 

Academia went through the self study process and is coming up for reauthorization - June 1  
Middle school application due this April 1
HS Diploma IB Visit end March 2019 

For Board's understanding of IB - Section A, Philosophy; Organization; Resources and support - Azucena to call Kayleen  
 

minimum graduation requirements. 220 credits, UC/CSU requirement and table with comparable to LAUSD 
Complete a senior creativity and serve requirement - senior expo 
AB - Foster Youth and Probation requirement - 130 requirements 
CP program - Carer Prep Pathway

Why 30 instead the 40? because of IB and the global context, the geography is a foundational course to understand - a required elective - minimum GPA? do we offer "Ds" - how many kids do they fall into AB1806 bill? none

we will bring DP and CP requirements 



 

Renewal - Lausd did an extensive review - the upside they understand that we have a network and each school leans on each other. A visit of all three; all decisions are of all three. 
Narrative on Board on Track -  
Consolidated - CMO fees based on schools' gross revenue; organizational totals; revised budget and variance analysis - $7.8m/$6.9m - $861 surplus. Central office - large negative Net Assets - next year will begin to recover and will be positive by the time we go to renewal for PTLAM
Balance Sheet - due to/from, we want to eliminate future transactions - schools have balances to settle with Central, except MS-HS due to TI at 4210 Gage
Accounts Payable - delayed receivables. Waiting for CSFA to receive SB740 funds.
Central - actual vs budget - no material variance - expenses are over budget by $43k - favorable variance $57k with non-staff contracting. busing, subs, professional fees (largest because litigation), social media services - line 58 - charter safe  
Aged payables - growing 
HS - lower ADA, legal fees social media administration 
Recommend January 1 increase .5% the APS fee - signature - how do we establish the fee? we build the fee with the surplus, cost of providing services - solve for the percent
Need a Dashboard - per Jesse Pelayo - will work with committee and staff 
HS to get to positive Net Assets - tenant improvements, 10 year lease to re-amortize the improvements - $180K favorable impact to our budget. FCMAT calculator and shows governors numbers . Receive PENSEC payment for HS and 1st quarters Federal funds.  


 

FYI - 6th amendment expires April 9th - 90days sufficient, voluntary disclosure - $1.390m owed to ump qua 

Purpose is for consolidating debt. Loan is not factoring. AP balance? - per Jesse Pelayo - $1.75m ($400 construction - bonds pay) 

These are not 401K EE contributions, 1 time discretionary match - 10% of contributions. $77k, ADP - $7700 charge - once testing certified 

EFT can come directly to our own accounts - authorize EFT payment directly to our bank 

Mr. Reyes informed the Board of options for Brown Act trainings; CCSA, Board on Track, and School & College Legal Services. Face to face trainings may also be provided by our attorneys. Date to be determined.

Appointments to Standing Board Committees: Finance Committee (Jesse Pelayo, Dustin Bainbridge, Raul Carranza); Human Relations (Raul Carranza, Azucena Chavarria, Dustin Bianbridge); Governance (Greg Tanner, Mary Porras); Education (Mary Porras, Jess Pelayo, Azucena Chavarria)

Board was reminded to visit and familiarize themselves with Board on Track and its resources

CEO Evaluation Coordinator was assigned - Jesse Pelayo

Board was presented with the Bylaws draft to review 
   

Mr. Reyes updated the Board on Academia Moderna renewal, 8001 Santa Fe PTLA middle school project, and the PTLA high school master plan. 

Mr. Reyes provided the enrollment numbers for the month and made the Board aware of the events calendar. The Board was also made aware of the marketing plan being developed to enroll and keep our student in all campuses. 

Mrs. Mendez provided the monthly HR report and provided the Board with a current list of open positions that need to bee filled soon. She also provided for the Board a report on health benefits for staff. 

Annual evaluation was conducted of the CEO and complete bonus was issued.   

No activity this month

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