Lake George Charter School
Minutes
Board Meeting May 2023
Date and Time
Tuesday May 16, 2023 at 5:00 PM
Topic: LGCS Board Meeting
Time: May 16, 2023 @ 5:00 pm
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Directors Present
A. Redd, F. Zuercher, J. Beall, J. Geffre, J. Gilley
Directors Absent
None
Guests Present
Dr Wade, Julie M. Gilley, K. Snare (remote), Noel Sawyer, Tim Farmer-attorney
I. Board Work Session 4:30 PM
A.
Work Session
II. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance and Guests
C.
Pledge of Allegiance
D.
Approve Agenda
Move the executive session to the beginning of the meeting.
Fred Zuercher stepped out of the room.
| Roll Call | |
|---|---|
| J. Gilley |
Aye
|
| A. Redd |
Aye
|
| F. Zuercher |
Absent
|
| J. Beall |
Aye
|
| J. Geffre |
Aye
|
E.
Approve previous meeting minutes - April 18, 2023
Fred Zuercher was not in the room.
| Roll Call | |
|---|---|
| A. Redd |
Aye
|
| J. Geffre |
Aye
|
| F. Zuercher |
Absent
|
| J. Beall |
Aye
|
| J. Gilley |
Aye
|
F.
Personnel Changes
| Roll Call | |
|---|---|
| J. Geffre |
Aye
|
| J. Beall |
Aye
|
| F. Zuercher |
Abstain
|
| J. Gilley |
Aye
|
| A. Redd |
Aye
|
III. Executive Session
A.
Enter into executive session
The Board invited attorney Tim Farmer into executive session.
B.
Exit executive session
C.
Vote after executive session
IV. Administration Reports
A.
Administrator Report
Please see attached.
B.
Preschool Director's Update
Please see attached.
V. Committee Reports
A.
Lions Pride
Considering doing a disc golf tournament as a fund-raising event.
After this year, field trips will be broken up by grade groups.
B.
BAC
Year-end wrap up.
Parent survey and budget.
Strategic plan.
C.
Policy Committee
Committee has been meeting via email.
D.
Finance
Viewed the reconciliation summaries for Jan, Feb, Mar and April. We have Jan, Feb and March vendor expenses. Bank statements and summaries did matchup between what went out and what came in. Saw on the profit and loss statements for those months that we are over budget in items such as textbooks. Salaries might be over by the end of the year.
Working on organizing the financials in a better way.
The Board will table the vote on financials.
E.
Security & Facility
Security committee met and discussed the flow chart for chain of command during an emergency.
Facility: Tonia is working on a list of prioritized tasks to work on over the summer. Working on multi-year contract for floors.
F.
Development Committee
Did not meet.
G.
Expansion
Interviewed Kurt Connelly for project management. Will interview other candidate next week.
VI. Board Communications
A.
Comments
Jen Geffre encouraged all of the Board members to be around the school as much as possible for the next couple of weeks. There is a lot going on.
VII. Public Comments
A.
Comments
N/A
VIII. Old Business
A.
Policy - Second Reading
FEB Rev.2 - Architect-Engineer-Technical consultant
FEG Rev.2 - Construction Contracts Bidding and Awards
FEG-R - Construction Contracts Bidding and Awards
FF Rev.2 - Naming Facilities
FF-R - Naming Facilities
FFA - Dedications, Memorials, and Recognitions
EEBB Rev.2 - Use of Private Vehicles on School Business
IX. New Business
A.
Policy - First read
Amanda Redd would like clarification between secure perimeter, lock out and lock down in policy EBCB-R Rev.3.
Will pull this policy out and bring it back to first read in June.
EBCB-R Rev.3 - Safety Drills
GBA Rev.3 - Open Hiring Equal Employment
GBAA Rev.2 - Sexual Harassment
Vote to approve GBA Rev.3, and GBAA Rev.2
B.
Approve Classified contract renewal
Diana Zaccagnini
Tonia Montgomery
Brian Goodwin
Shawn VenRooy
Carol Kohrs
Sara Griffin
Chelsea MacDonald
Megan Wingert
Kat Hallam
Venus Nutter
April Patton
Ashton Diaz
Heather Robison
Kris Snare
Vickie Cooper (half-time)
C.
Approve Service contracts
Noel Sawyer-Tech/IT
Lynette Swanson-Nurse (100 hours)
Evelyn Hall-PK nurse (20 hours)
Zalyndia Rutledge-speech
D.
Approve advertising for bids
2023-24
Snow removal
Water testing
AED service
May consider multi-year contract for water testing.
X. Record of Email Votes
A.
Auditor/Trainer Pay
Approve pay for Rick Olmsted (80-120 hours)
Jen Geffre made a motion to approve.
Julie A. Gilley seconded the motion.
Vote: Jim Beall-yes, Jen Geffre-yes, Julie A. Gilley-yes, Amanda Redd-yes, Fred Zuercher-absent.
XI. Closing Items
A.
June Work Session Items
Budget
B.
Top 3 Communication Items
PreK Graduation
Field day, Field Trip, and Award Ceremony
New Custodian
Early Board Meeting
C.
Tasks/Due Outs
Advertising open positions
D.
Adjourn Meeting
- May 2023 Administrative Report.pdf
- Preschool Director's report May 2023.docx
- JAN - EXPENSES BY VENDOR.pdf
- FEB - EXPENSES BY VENDOR.pdf
- MAR 2023 EXPENSES BY VENDOR.pdf
- FEB Rev. 2, Architect-Engineer-Technical Consultant.pdf
- FEG Rev. 2, Construction Contracts Bidding and Awards.pdf
- FEG-R, Construction Contracts Bidding and Awards.pdf
- FF Rev. 2, Naming Facilities.pdf
- FF-R, Naming Facilities.pdf
- FFA, Dedications, Memorials, and Recognitions.pdf
- EBCB-R Rev. 3, Safety Drills 2.pdf
- GBA Rev. 3, Open Hiring Equal Employment Opportunity 2 (1).pdf
- GBAA Rev. 2, Sexual Harassment 2.pdf
Larry Waters and Tonia Montgomery were unavailable to attend the work session. The Board had an informal talk about water testing and water storage.