Lake George Charter School
Minutes
Board Meeting Nov 2022
Date and Time
Tuesday November 15, 2022 at 5:00 PM
Topic: LGCS Board Meeting
Time: November 15, 2022 @ 5pm
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Directors Present
A. Redd, F. Zuercher, J. Geffre, J. Gilley, M. Normandin, S. Bernstetter
Directors Absent
None
Ex Officio Members Present
L. Wade
Non Voting Members Present
L. Wade
Guests Present
Julie M. Gilley (remote), K. Snare (remote), L. Meyer, Noel Sawyer (remote), Shelley Wing (remote), T. Townsend
I. Board Work Session 4:30 PM
A.
Work Session
II. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance and Guests
C.
Pledge of Allegiance
D.
Approve Agenda
Add under New Business, Item C: Creation of Expansion Focus Group.
Under New Hires: Remove Rick Favinger.
E.
Approve previous meeting minutes - October 18, 2022
F.
Personnel Changes
No personnel changes.
There continues to be open teacher positions.
III. Administration Reports
A.
Administrator Report
Please see attached.
B.
Preschool Director's Update
The preschool passed the annual Health Inspection.
C.
School Expansion Update
As will be discussed below, a new task force may be formed.
Continued discussion on funding sources: grants, low interest loan, fund raising, etc.
D.
SPED update
A list was read aloud on the current status of the SPED/GT/504 programs and the number of hours the 2 SPED paras are working with the students.
IV. Committee Reports
A.
Lions Pride
The Halloween Carnival brought in approximately 250 kids and made $7570.91. This was enough to earn a matching $5000 from a generous donor.
The annual Holiday Gift Shoppe will run from December 12-15.
B.
Finance
There are no financials to approve as the committee is still trying to catch up.
Cindy Bear just sent in the ESSR 1 grant paperwork for reimbursement. Nothing has been done with ESSR 2 & 3.
The Best Grant is due in February.
C.
Policy Committee
EEAEC Rev 2 will be dropped, as no other districts have a policy like this.
D.
Security & Facility
There was a meeting scheduled but it was cancelled.
Jen Geffre suggested that the committee alternates months between Security and Facility.
E.
Development Committee
Discussed creating a Grant Tracking Sheet.
Sent out news articles to the local papers.
F.
BAC
Continued to look over the Strategic Plan.
On older version of the budget was presented to the committee.
V. Board Communications
A.
Comments
The Board is still looking for a volunteer for the remaining seat on the Board. It is a one-year commitment. Please email Jen Geffre or Dr. Wade if anyone is interested.
VI. Public Comments
A.
Comments
A student council has been elected. Lizzie Meyer will be in charge of them. Election results are as follows: President-Eva Achord, Vice President-Tyler Peters, Secretary-Jordan Wing, Treasurer-Naomi Hopkins, Historian-Aci Henderson.
The Board asked that some of the middle school students present their model of the potential new building at the January Board meeting. They also asked if a written, or in person update can be given at each meeting.
VII. Old Business
A.
Policy - Second Reading
EEA Rev. 2, Student Transportation 2
EEAA Rev. 2, Bus Routes 2
EEAC Rev. 2, Bus Scheduling & Routing 2
EEAE Rev. 2, Bus Safety Program
EEAEA Rev. 2, Bus Driver Requirements, Training, and Responsibilities 2
GCL Rev. 2, Professional Staff Schedules & Calendar 2
It was also discussed that the school should create a policy about using passenger vans for transportation that do not belong to the school, required driver training and the use of booster seats.
VIII. New Business
A.
Policy - First read
EEAEAA - Drug and Alcohol Testing for Bus Drivers
EEAEAA-R - Drug and Alcohol Testing for Bus Drivers
EEAEF - Video Cameras on Transportation Vehicles
EEAEF-R - Video Cameras on Transporation Vehicles
EEAEF-E - Notice to Parents about Video Cameras on Transportation Vehicles
EEAEG Rev. 2 - Use of Wireless Communication Devices by Bus Drivers.
EEAFB Rev. 2 - Use of School Vehicles by Community Groups
EEAEC Rev. 2 - Student Conduct on Buses. Drop this one, it is not in other districts
B.
Swearing in of Board Members
Amanda Redd and Fred Zuercher both took their Oath of Office.
C.
Creation of New Expansion Focus Group
This will be a 1-year committee, with the option to renew or extend as needed. The members are Jen Geffre, Fred Zuercher, Dr. Wade, Rick Favinger, Brian Goodwin, Lizzie Meyer and Tom Hopkins.
| Roll Call | |
|---|---|
| J. Gilley |
Aye
|
| F. Zuercher |
Aye
|
| S. Bernstetter |
Aye
|
| A. Redd |
Aye
|
| J. Geffre |
Aye
|
IX. Record of Email Votes
A.
Preschool Salary restructure
On October 26, 2022, the Board voted to change the preschool salary scale to include level 6 of Colorado Shines.
B.
Snow plow bid
On October 26, 2022, the Board discussed approving the bid, but there were changes asked for the contract. The Board only wanted the school to be plowed if the snow total was over 3 inches, and only on Sunday through Thursday morning. Members of the Board also wanted more advertising done to try to get more bids. Fred Zuercher was absent during the initial vote. Since the vote was contingent on so many changes, a new vote was requested for tonight.
| Roll Call | |
|---|---|
| A. Redd |
Abstain
|
| F. Zuercher |
Aye
|
| J. Gilley |
Aye
|
| S. Bernstetter |
Aye
|
| J. Geffre |
Aye
|
X. Executive Session
A.
Enter Executive Session
Invited in are Dr. Wade, Tonya Townsend and Michelle Normandin
| Roll Call | |
|---|---|
| J. Gilley |
Aye
|
| J. Geffre |
Aye
|
| A. Redd |
Aye
|
| S. Bernstetter |
Aye
|
| F. Zuercher |
Aye
|
B.
Exit Executive Session
| Roll Call | |
|---|---|
| J. Gilley |
Aye
|
| F. Zuercher |
Aye
|
| S. Bernstetter |
Aye
|
| A. Redd |
Aye
|
| J. Geffre |
Aye
|
C.
Vote upon exiting Executive Session
| Roll Call | |
|---|---|
| A. Redd |
Aye
|
| J. Geffre |
Aye
|
| F. Zuercher |
Aye
|
| J. Gilley |
Aye
|
| S. Bernstetter |
Aye
|
XI. Closing Items
A.
January Work Session Items
Budget
B.
Top 3 Communication Items
The Halloween Carnival was a huge success. Enough money was made for the school to receive a matching financial donation for the DC trip.
A student council has been created.
C.
Adjourn Meeting
| Roll Call | |
|---|---|
| A. Redd |
Aye
|
| F. Zuercher |
Aye
|
| J. Gilley |
Aye
|
| S. Bernstetter |
Aye
|
| J. Geffre |
Aye
|
- Administrative Report November 22.docx
- 2022_11_09_november_2022_-_finance_meeting_minutes.pdf
- 2022-10-25 POLICY COMMIT AGENDA (1).pdf
- 2022_11_01_development_committee_minutes.pdf
- 2022-11-08 BAC Agenda.pdf
- 2022-11-08 BAC Minutes.pdf
- EEA Rev. 2, Student Transportation.pdf
- EEAA Rev. 2, Bus Routes.pdf
- EEAC Rev. 2, Bus Scheduling and Routing.pdf
- EEAE Rev. 2, Bus Safety Program.pdf
- EEAEA Rev. 2, Bus Driver Requirements, Training, and Responsibilities.pdf
- GCL Rev. 2, Professional Staff Schedules and Calendars (1).pdf
- EEAEAA, Drug and Alcohol Testing for Bus Drivers.pdf
- EEAEAA-R, Drug and Alcohol Testing for Bus Drivers.pdf
- EEAEF, Video Cameras on Transportation Vehicles.pdf
- EEAEF-R, Video Cameras on Transportation Vehicles.pdf
- EEAEF-E, Notice to Parents about Video Recording Devices.pdf
- EEAEG Rev. 2, Use of Wireless Devices by Bus Drivers 2.pdf
- EEAFB Rev. 2, Use of School Buses by Community Groups 2.pdf
Budget
Tonya will likely need help from QuickBooks.
Need to see 21/22 as budgeted vs. actual; need to see 22/23 monthly mtd, ytd, budgeted, remaining of (budget - ytd), % spent of budgeted