Cistern System Discussion Summary

Met with Larry to discuss both temporary and permanent options for the cistern system.

Permanent Solution:

• The permanent system will consist of an above-ground water tank. The tank will be positioned upright and will connect to the area where three existing tanks are currently located at the back of the building.
• The existing pressure tanks will be removed and replaced with a Variable Frequency Drive (VFD) system to ensure more consistent water pressure (psi).
• The proposed system will need to be approved by the state, a process that may take up to 9 months.

Two possible tank configurations were discussed:

• One tank may be laid on its side (10–12 feet in length).
• The other tank may be installed upright.
• Each tank will have a capacity of approximately 1,200 to 1,500 gallons.
• The target installation timeframe for the permanent system is March of next year.

Temporary Solution:

• Larry and the Board will hold a meeting at a later date to discuss temporary solutions for addressing the current water concerns while the permanent system is in development.

Funding:

• We will explore grant opportunities to help cover the cost of the system.
• Larry has agreed to write a letter supporting the grant applications, outlining the critical need for an improved cistern system.

Kristina Galvin, Carol Kohrs and Julie Gilley are working on changes and corrections over the summer. 

Expansion Planning:

• There was no official meeting held, but a phone call took place with Bryce to receive guidance on how to proceed with the expansion.
• The expansion work will need to be handled by the board and legal counsel, as Samantha Bissue will be out of the country during this time.
• Modular Units Discussion:
• A request was made to renew the current lease for the modular units, but the leasing company has not completed their part of the renewal process.
• The modular lease can be renewed for an additional two years

The leasing company has also offered the option to:

• Purchase the modulars outright for $100,000 each
• Enter into a lease-to-own agreement at the same price point
• The lease price will remain unchanged under both options.
• It is currently unclear whether past lease payments will count toward a lease-to-own agreement.
• Heather Olivares will draft a document to present to the leasing company to clarify terms and explore options.

Samantha Bissue will send an email copying Amanda Redd, James Beall, and Bryce to schedule a meeting and discuss a strategic path forward for the expansion.

Michelle Normandin Discussed a need for more space for secondary and the need for more bathrooms in the school due to student and staff growth. 

Warren Morales mentioned a parent that may be able to assist with out water situation. 

Mia Davis Piggybacked on what Michelle Normandin mentioned about the space for secondary. 

Board Management Software Update

• It was initially planned to proceed with BoardPro as the board management software; however, it was discovered that BoardPro does not offer an integrated video conferencing option.
• Lizzie Pressel will conduct further research to identify a board management platform that includes built-in video capabilities.
• Currently, we are paying for a board software system and Zoom separately in order to conduct board meetings.
• The goal is to find an all-in-one solution to improve efficiency and reduce costs. 

Will do a vote on a new Board Managment Software in July before the August Meeting. 

School Start up 

• Heather Robison is rebuilding website
• Wanting Group picture of board on our website 
• Update Board on events we want them to attend 

• Amanda Redd will Contact Max at the bank to Discuss new account
• Manage all bank accounts within the school