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Metrolina Regional Scholars Academy

Board Meeting

Date and Time

Monday October 26, 2020 at 6:30 PM EDT

Location

When: Oct 26, 2020 06:30 PM Eastern Time (US and Canada) 
Topic: Scholars Academy Monthly Board Meetings
Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/WN_bkKK2mXRT5agnEWCoxKhpg
After registering, you will receive a confirmation email containing information about joining the webinar.

Agenda

     
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
   
Confirm meeting recording.
  B. Call the Meeting to Order
   
Do we have a quorum? Welcome to the Metrolina Regional Scholars Academy Board Meeting.
  C. Read Mission Statement
   
Metrolina Regional Scholars Academy provides a differentiated and challenging learning environment that supports the distinctive intellectual, social and emotional needs of highly gifted children and enables them to form meaningful relationships with their intellectual peers.
  D. Administrative Meeting Review
   
Zoom Webinar Etiquette/Rules:

 

Meetings will be broadcast to the public via the Zoom Webinar Platform. This medium is more secure as it requires attendees to register, limits interactivity, removes the ability to communicate without permission and does not permit anonymous participation, comment, or annotation.  Registration will require the submission of a first and last name and an email.
  E. Approval of Prior Minutes (September 28, 2020)
   
Official approval of posted draft minutes
   
  F. Approval of Prior Minutes (Special - October 7, 2020)
   
Official approval of posted draft minutes
   
  G. Adoption of the Agenda
   
Are there any Amendments to the Agenda?
II. Community Comments (First Opportunity) - subject to guidelines
  A. Community Comments - guidelines
   
The public is welcome to speak; limited to three minutes per speaker.
Topics should not cover private, confidential or personal information.
The board will not respond or enter into a dialogue on topics discussed.
At this time you may indicate your desire to participate in Community Comments by raising your hand.
  1. If you would like to raise a hand, click “Participants” in the lower or upper section of your Zoom chat.
  2. In the “Participants” window select “Raise Hand” {Windows: Alt+Y} or {Mac: Option+Y} keyboard shortcuts to raise or lower your hand.
  3. When it is your turn, a moderator will identify you by name and then grant you access to speak.
III. Director's Report
  A. General Items
   
  • Director's Report
  • Any contracts to be discussed in closed session
  • Any personnel matters to be discussed in closed session
IV. Expansion Committee
  A. Status Review
   
  • Any contracts to be discussed in closed session
V. Governance Committee
  A. Status Review
   
Legal Services – update

 

NC Access Grant

 

Action Items for Strategic Plan Sub-goals:
2. Continue to recruit, train and retain high quality educators
a. Develop a comprehensive teacher recruitment plan (Governance)
  • Analyze recruitment needs and any gaps in skills/grades/subjects that need to be addressed. [Admin]
  • Create a recruitment calendar to assess any vacancies in the spring [Admin]
  • Amend and approve existing hiring policy (Recruitment and Selection) [Board: Governance/Policy]
  • Create detailed hiring procedure to include delegation of screening and interviewing to hiring committee [Admin]
  • Have regular check-ins with staff to check on morale, especially important during this challenging and unprecedented school year [Admin/Board: Governance]
  • Develop a backup plan for staff that have a need to take extended sick leave or resign.  Assess whether substitutes are good fit for permanent placement or can be trained.  [Admin]
VI. Diversity & Inclusion
  A. Status Review
   
  • Committee Update
  • Community Events
  • The Root Collaborative initiative 
VII. Educational Excellence
  A. Status Review
   
  • Committee Update
VIII. Whole Child Committee
  A. Status Review
   
  • Committee Update
IX. Policy Committee
  A. Status Update
   
  • The U.S. Department of Education issued new regulations addressing sexual harassment and discrimination under Title IX at educational institutions.
  • Title IX Policies
  B. Future Policy Needs
X. Development Committee
  A. Status Review
   
  • Strategic Plans Status Update
XI. Foundation Committee
  A. Foundation Committee Update
   
  • Committee Update
XII. Finance Committee Update
  A. Finance Recommendations
   
  • Accounting Activities
  • Bank Account Management
  B. Budget Amendments
  C. Unexpected, Predictable Future Expenses
   
  • COVID-19 related Technology expenses
XIII. Community Comments (Second Opportunity) - Subject to Guidelines
  A. Agenda Item Summary
   
The public is welcome to speak; limited to three minutes per speaker.
Topics should not cover private, confidential or personal information.
The board will not respond or enter into a dialogue on topics discussed.
At this time you may indicate your desire to participate in Community Comments by raising your hand.
  1. If you would like to raise a hand, click “Participants” in the lower or upper section of your Zoom chat.
  2. In the “Participants” window select “Raise Hand” {Windows: Alt+Y} or {Mac: Option+Y} keyboard shortcuts to raise or lower your hand.
  3. When it is your turn, a moderator will identify you by name and then grant you access to speak.

 
XIV. Closed Session (if necessary)
 
As noted in the Agenda or Meeting:
  1. to prevent the disclosure of information that is privileged or confidential 
  2. to discuss  material terms of a contract or proposed contract
  3. to discuss or consider employment contracts
  A. Closed Session
XV. Closing Items
  A. Vote on any items from Closed Sessions
   
Contracts
  B. Adjourn Meeting