MCCPS Board of Trustees

Minutes

Monthly Board Meeting

Date and Time

Tuesday March 29, 2022 at 7:00 PM

Location

MCCPS
17 Lime St
Marblehead, MA 01970

Trustees Present

Artie Sullivan (remote), Jessica Gelb (remote), Jessica Xiarhos (remote), NDack Toure (remote), Nick Santoro (remote), Paul Baker (remote), Peter Cheney (remote), Peter Cohen (remote), Richard Doron (remote), Rodolphe Herve (remote), Tim Wadlow (remote)

Trustees Absent

Ian Hunt, William Rockwell

Guests Present

Andrea Barlow (remote), Carol McEnaney (remote), Christopher Bruell (remote), Elizabeth Burns (remote), Jan Schuemann (remote), Katie Sullivan (remote)

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

Artie Sullivan called a meeting of the board of trustees of MCCPS Board of Trustees to order on Tuesday Mar 29, 2022 at 7:03 PM.

C.

Accept Remote Participation

Nick Santoro made a motion to accept remote participation.
Peter Cheney seconded the motion.
The board VOTED to approve the motion.
Roll Call
Artie Sullivan
Aye
Jessica Gelb
Aye
Jessica Xiarhos
Aye
Peter Cheney
Aye
NDack Toure
Aye
Tim Wadlow
Aye
Peter Cohen
Aye
Rodolphe Herve
Aye
Richard Doron
Aye
Paul Baker
Aye
Ian Hunt
Absent
William Rockwell
Absent

D.

Approve Minutes

Jessica Gelb made a motion to approve the minutes from Monthly Board Meeting on 03-01-22.
Rodolphe Herve seconded the motion.
The board VOTED to approve the motion.
Roll Call
Tim Wadlow
Aye
Jessica Gelb
Aye
Peter Cohen
Aye
NDack Toure
Aye
William Rockwell
Absent
Ian Hunt
Absent
Rodolphe Herve
Aye
Paul Baker
Aye
Peter Cheney
Aye
Jessica Xiarhos
Aye
Nick Santoro
Aye
Richard Doron
Aye
Artie Sullivan
Aye

II. Public Comment

A.

Public Comment

No comment from the audience at this time!

III. Student Presentations

A.

Student Presentations

by 6th grader, Julie Schuemann...presented a fantastical shaped lantern!! Her most favorite part of school this year

IV. Review of Previous Meeting Action Items

A.

Review of Previous Meeting Action Items

Artie went over previous meeting action items

V. Board Annual Items

A.

Upcoming Meeting Agenda Items

Satisfaction survey, retreat, HoS goals tonight.

B.

Board Goals for SY 2021-2022

Please see Agenda for ongoing Board goals and details.

VI. HOS Report

A.

Monthly Report

See HoS report in agenda.

VII. Other Business

A.

Presentation of Annual HOS Goals Evaluation

Katie Sullivan presented HoS evaluation process..wonderfully as always:)

B.

Set up HOS Evaluation Tools Dates

VaLed/BoT tools open to Board this week. After some discussion it was agreed that Board members should aim to have assessments completed and back to Artie & Rick by 4/8/22

C.

Upcoming Board Calendar

Retreat..6/4/22 or 6/18/22.. Artie will send out email.

Scheduled to run from 9am to 3pm.

 

With regard to future Board and committee meetings, we will stay remote until the deadline of July 15th.

Board will test out going hybrid for the May and June meetings in advance of the July 15th remote end date.

 

VIII. Committee Updates

A.

Governance Committee

Paul shared that Governance had approved all outstanding minutes and posting them as approved. Introduced current 5th grade parent Chris Bruell as a possible Board member.

B.

Finance Committee

Rick Doran presented finance update.

See Finance updates in packet for more info.

C.

Personnel Committee

Artie... HoS evaluation tools for staff have been updated. Results will be shared out at the next meeting.

D.

Academic Excellence

Jess X presented update on committee work. Lots of adjustments from stake holders within the school. Adjustment to grading and progress. The Academic Excellence document is, in effect, a living document that will change from year to year to reflect the teaching climate within the school.

E.

Development & Communications

Next meeting will be on 4/4/22.This will be the first meeting in a while due to work commitments of committee membership.

F.

Strategic Plan Committee

In person parent meeting on Thursday 3/31 for community feedback and next week via zoom.

G.

Facilities Task Force

Peter Cohen.. Roof for school part of building going out to tender currently between $400K and $500K.

Looking at repairs instead, not preferable but...

HVAC units being studied for life span...

Architects playing around with drawings

H.

Covid/Pandemic Response Task Force

Met in early March..only one covid case since return to school on 2/25. No outbreak after exhibition even though masks are now optional.

Next meeting on 5/2/22 no meeting scheduled for April.

Artie...what have we learned from the last 2 years? Study and recommend actions for the future? NDack and the committee will come back at a later meeting with suggested recommendations.

IX. Public Comment

A.

Public Comment

No comments at this time.

X. Board Member Comments and Resolutions

A.

Board Member Comments and Resolutions

Items to mull ahead of the annual Board Retreat in June....

Election of board officers, Clerk and Chair as well as any changes/shuffling of Committee chairs

Navigator award... To whom shall we award the gesture of thanks this year?

Paul and Rudolphe recognized Andrea Barlows fabulous contributions to the school for her Grant Writing and the incredible amount of money she has garnered as a result of her work.

Artie praised the entire staff for another successful Exhibition, t'was super and well attended with favorable feedback.

 

XI. Closing Items

A.

Recap Action Items

B.

Meeting Evaluation

COMPLETE THE HOS EVALUATIONS, IN FULL AND ON TIME!

Ended at 8:35pm..astounding work by all involved:)

C.

Adjourn Meeting

Rodolphe Herve made a motion to adjourn the meeting.
Richard Doron seconded the motion.
The board VOTED to approve the motion.
Roll Call
Rodolphe Herve
Aye
Jessica Gelb
Aye
Paul Baker
Aye
Richard Doron
Aye
Jessica Xiarhos
Aye
NDack Toure
Aye
Ian Hunt
Absent
Peter Cohen
Aye
Nick Santoro
Aye
Tim Wadlow
Aye
Artie Sullivan
Aye
Peter Cheney
Aye
William Rockwell
Absent
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:35 PM.

Respectfully Submitted,
Paul Baker
Documents used during the meeting
  • HOS Report to Board of Trustees 3_29_22.pdf
  • HOS Evaluation Training March2022.pdf
  • Head of School Evaluation Year End Form, 2022 template.docx
  • Feb-22.pdf
  • Feb-22.docx