MCCPS Board of Trustees
Minutes
Monthly Board Meeting
Date and Time
Tuesday August 31, 2021 at 7:00 PM
Location
Zoom
Trustees Present
Artie Sullivan (remote), James Rogers (remote), Jessica Gelb (remote), Jessica Xiarhos (remote), NDack Toure (remote), Paul Baker (remote), Peter Cheney (remote), Peter Cohen (remote), Richard Doron (remote), William Rockwell (remote)
Trustees Absent
Ian Hunt, Rodolphe Herve
Guests Present
Andrea Barlow (remote), Carol McEnaney (remote), Nick Santoro (remote), Timothy Wadlow (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Artie Sullivan called a meeting of the board of trustees of MCCPS Board of Trustees to order on Tuesday Aug 31, 2021 at 7:04 PM.
C.
Accept Remote Participation
James Rogers made a motion to Accept Remote Participation for this meeting of the MCCPS Board of Trustees.
Peter Cheney seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| William Rockwell |
Abstain
|
| Paul Baker |
Aye
|
| Jessica Gelb |
Aye
|
| James Rogers |
Aye
|
| Richard Doron |
Aye
|
| Ian Hunt |
Absent
|
| Artie Sullivan |
Aye
|
| Jessica Xiarhos |
Aye
|
| Peter Cohen |
Aye
|
| Peter Cheney |
Aye
|
| NDack Toure |
Aye
|
| Rodolphe Herve |
Absent
|
D.
Approve Minutes
Paul Baker made a motion to approve the minutes from Monthly Board Meeting on 07-27-21.
Jessica Gelb seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Paul Baker |
Abstain
|
| NDack Toure |
Aye
|
| Richard Doron |
Abstain
|
| James Rogers |
Aye
|
| Jessica Xiarhos |
Aye
|
| William Rockwell |
Abstain
|
| Ian Hunt |
Absent
|
| Rodolphe Herve |
Absent
|
| Jessica Gelb |
Aye
|
| Artie Sullivan |
Aye
|
| Peter Cohen |
Aye
|
| Peter Cheney |
Aye
|
II. Public Comment
A.
Public Comment
No comments from the guests at this time.
III. Review of Previous Meeting Action Items
A.
Review of Previous Meeting Action Items
Artie reviewed action items from previous meetings.
IV. Board Annual Items
A.
Upcoming Meeting Agenda Items
Board annual goals will be discussed and voted on later this evening.
Upcoming meetings. 11/30/21 Artie will be away. By 11/30/21 we need to decide on contract renewal for Dr Cohen. We will decide at September meeting weather to bring the contract renewal discussion/vote forward to the October meeting.
Upcoming meetings. 11/30/21 Artie will be away. By 11/30/21 we need to decide on contract renewal for Dr Cohen. We will decide at September meeting weather to bring the contract renewal discussion/vote forward to the October meeting.
B.
Board Goals for SY 2021-2022
Artie Sullivan reviewed the Board Annual goals for the school year.
V. HOS Report
A.
Monthly Report
Dr. Cohen shared his HoS report. (See Packet).
Staffing.. 16 new staff since the beginning of Spring.
Recording short videos of new staff to introduce them to the community.
Still in need a "very" part time physical Physical Therapist
HR Knowledge Assessment.
Gap Analysis in packet.
Facilities.. moving forwards well.
HoS goals.
Staffing.. 16 new staff since the beginning of Spring.
Recording short videos of new staff to introduce them to the community.
Still in need a "very" part time physical Physical Therapist
HR Knowledge Assessment.
Gap Analysis in packet.
Facilities.. moving forwards well.
HoS goals.
VI. Other Business
A.
Approval of Enrollment Policy
Couple of amendments only.
Paul Baker made a motion to Approve new Enrollment Policy.
Richard Doron seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| James Rogers |
Aye
|
| Rodolphe Herve |
Absent
|
| Peter Cohen |
Aye
|
| Paul Baker |
Aye
|
| NDack Toure |
Aye
|
| William Rockwell |
Abstain
|
| Artie Sullivan |
Aye
|
| Ian Hunt |
Absent
|
| Peter Cheney |
Aye
|
| Jessica Xiarhos |
Aye
|
| Richard Doron |
Aye
|
| Jessica Gelb |
Aye
|
B.
Discussion on Board Goals for SY21-22
Ian and Artie have come up with 3 possible Board Goals
Measurable..multi-year goals.
James/Jessica X so enthusiastic:)
Measurable..multi-year goals.
James/Jessica X so enthusiastic:)
Peter Cheney made a motion to Approve Board Goals as presented.
NDack Toure seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rodolphe Herve |
Absent
|
| Peter Cohen |
Aye
|
| Ian Hunt |
Absent
|
| Richard Doron |
Aye
|
| NDack Toure |
Aye
|
| Paul Baker |
Aye
|
| Jessica Gelb |
Aye
|
| Peter Cheney |
Aye
|
| Jessica Xiarhos |
Aye
|
| James Rogers |
Aye
|
| Artie Sullivan |
Aye
|
C.
Discussion of Head of School Goals for SY21-22
Dr. Cohen presented his HoS goals.
See Packet for details
See Packet for details
Richard Doron made a motion to Accept the HoS goals as presented by Dr. Cohen.
James Rogers seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Richard Doron |
Aye
|
| Peter Cohen |
Abstain
|
| Jessica Gelb |
Aye
|
| Peter Cheney |
Aye
|
| NDack Toure |
Aye
|
| William Rockwell |
Abstain
|
| Rodolphe Herve |
Absent
|
| Jessica Xiarhos |
Aye
|
| Paul Baker |
Aye
|
| Ian Hunt |
Absent
|
| Artie Sullivan |
Aye
|
| James Rogers |
Aye
|
VII. Committee Updates
A.
Governance Committee
Did Not Meet.
B.
Finance Committee
Rick Doran presented Finance Committee Report.
(See packet for details).
(See packet for details).
Peter Cheney made a motion to move $224,758.67 from Restricted Fund to the General Fund in order to repay overpayment from the State of Ma back to the State of Ma.
Richard Doron seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Jessica Gelb |
Aye
|
| Artie Sullivan |
Aye
|
| Jessica Xiarhos |
Aye
|
| Peter Cheney |
Aye
|
| Paul Baker |
Aye
|
| Richard Doron |
Aye
|
| James Rogers |
Aye
|
| Peter Cohen |
Aye
|
| Rodolphe Herve |
Absent
|
| Ian Hunt |
Absent
|
| NDack Toure |
Aye
|
| William Rockwell |
Abstain
|
C.
Personnel Committee
Did not meet.
D.
Academic Excellence
Met last week...determining goals for the year and bringing on new members (Adria Smith has shown an interest).
Scheduling/Planning for the year. Will present to the Board at September Board meeting.
Scheduling/Planning for the year. Will present to the Board at September Board meeting.
E.
Development & Communications
Did not Meet.
F.
Strategic Plan Committee
Committee will form and commence meetings in November/December.
G.
Facilities Task Force
Will Rockwell gave a brief update of planning for the immediate future as well as what has already been accomplished.
A future walk thru of the building is planned, will invite Board members as well as committee members when this is scheduled.
A future walk thru of the building is planned, will invite Board members as well as committee members when this is scheduled.
VIII. Public Comment
A.
Public Comment
Paul Baker introduced 5th grade parent and interested Board/Committee member,Tim Wadlow, to the Board
IX. Board Member Comments and Resolutions
A.
Board Member Comments and Resolutions
Paul Baker noted that Rick Doran's finance committee update was much more interesting than any of the previous years updates that Monsieur Herve had provided. All those present heartily agreed:)
X. Closing Items
A.
Recap Action Items
B.
Meeting Evaluation
Meeting flowed nicely and end ahead of schedule.
C.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:45 PM.
Respectfully Submitted,
Artie Sullivan
Jessica Xiarhos made a motion to Adjourn meeting.
James Rogers seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| NDack Toure |
Aye
|
| Jessica Gelb |
Aye
|
| Jessica Xiarhos |
Aye
|
| Peter Cheney |
Aye
|
| Rodolphe Herve |
Absent
|
| William Rockwell |
Abstain
|
| James Rogers |
Aye
|
| Paul Baker |
Aye
|
| Ian Hunt |
Absent
|
| Artie Sullivan |
Aye
|
| Peter Cohen |
Aye
|
| Richard Doron |
Aye
|
Documents used during the meeting
- MCCPS Org Chart 2021.pdf
- HOS Report to Board of Trustees 8_31_21.pdf
- MCCPS - Enrollment Policy--Revised_6.10.21 BOARD REVIEW.pdf
- Board Goals, 21-22, DRAFT.pdf
- Head of School Goals - P. Cohen 2021 DRAFT (1).pdf
- Fin Rpt, 7-21.pdf
- FinCom_notes_July__21.pdf
- HR Assessment Synopis for Marblehead Charter School July 2021 (2).pdf