MCCPS Board of Trustees
Minutes
Monthly Board Meeting
Date and Time
Tuesday December 22, 2020 at 7:00 PM
Location
Topic: Board Meeting
Time: 07:00 PM Eastern Time (US and Canada)
Time: 07:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 389 839 4128
Passcode: MCCPS
Passcode: MCCPS
Trustees Present
Artie Sullivan (remote), Ian Hunt (remote), James Rogers (remote), Jessica Xiarhos (remote), Karl Smith (remote), NDack Toure (remote), Paul Baker (remote), Peter Cheney (remote), Peter Cohen (remote), Rebecca Whidden (remote), Richard Doron (remote), Rodolphe Herve (remote)
Trustees Absent
None
Trustees who arrived after the meeting opened
Peter Cheney
Guests Present
Andrea Barlow (remote), Chase Conley (remote), Ellen Lodgen (remote), Jessica Gelb (remote), Liora Ragozin (remote), Matt Cronin (remote), Patricia Rietti (remote), Susan Hauck (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Artie Sullivan called a meeting of the board of trustees of MCCPS Board of Trustees to order on Tuesday Dec 22, 2020 at 7:02 PM.
C.
Accept Remote Participation
In light of the ongoing COVID-19 coronavirus outbreak, Governor Baker issued an emergency Order on March 12, 2020, allowing public bodies greater flexibility in utilizing technology in the conduct of meetings under the Open Meeting Law. This committee would like to accept this Executive Order for this meeting of the Board of Trustees on January 26, 2021 and meet remotely.
NDack Toure made a motion to Accept the Governor's order and hold the meeting remotely.
James Rogers seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ian Hunt |
Aye
|
| Peter Cohen |
Aye
|
| Artie Sullivan |
Aye
|
| Rodolphe Herve |
Aye
|
| Jessica Xiarhos |
Aye
|
| Karl Smith |
Aye
|
| James Rogers |
Aye
|
| Richard Doron |
Aye
|
| Paul Baker |
Aye
|
| Rebecca Whidden |
Aye
|
| Peter Cheney |
Absent
|
| NDack Toure |
Aye
|
Peter Cheney arrived.
D.
Approve Minutes
Rebecca Whidden made a motion to approve the minutes from Monthly Board Meeting on 11-17-20.
Paul Baker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Peter Cohen |
Aye
|
| Artie Sullivan |
Aye
|
| Paul Baker |
Aye
|
| NDack Toure |
Aye
|
| Ian Hunt |
Aye
|
| Rebecca Whidden |
Aye
|
| Peter Cheney |
Aye
|
| Jessica Xiarhos |
Aye
|
| Rodolphe Herve |
Aye
|
| Richard Doron |
Aye
|
| Karl Smith |
Aye
|
| James Rogers |
Aye
|
E.
Approve Minutes
Ian Hunt made a motion to approve the minutes from Special Meeting on 12-01-20.
Paul Baker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Artie Sullivan |
Aye
|
| Karl Smith |
Aye
|
| James Rogers |
Aye
|
| Richard Doron |
Aye
|
| Rebecca Whidden |
Aye
|
| Ian Hunt |
Aye
|
| Peter Cohen |
Aye
|
| Jessica Xiarhos |
Aye
|
| Paul Baker |
Aye
|
| Peter Cheney |
Aye
|
| Rodolphe Herve |
Aye
|
| NDack Toure |
Aye
|
II. Public Comment
A.
Public Comment
Artie Sullivan welcome everyone who joined the meeting. At this time there were no public comments.
III. Presentations
A.
Student Presentations
B.
PTO Liaison
Not able to have someone attend tonight.
IV. Review of Previous Meeting Action Items
A.
Review of Previous Meeting Action Items
Standard:
Openings for board members.
Guests - Patricia and Jessica - welcome to the call.
Openings for board members.
Guests - Patricia and Jessica - welcome to the call.
V. Board Annual Items
A.
Upcoming Meeting Agenda Items
January - HOS mid-cycle review - shorter form.
Goals only - on track, etc.
Feb - adopt school calendar
March - end of year HOS goals
April - budget work
May - adopt - on that month's agenda
Goals only - on track, etc.
Feb - adopt school calendar
March - end of year HOS goals
April - budget work
May - adopt - on that month's agenda
B.
Board Goals for SY 2020-2021
Health and sustainability
Development
Grants
Board responsibility - development
Signs for open houses - new logo stands out
Development
Grants
Board responsibility - development
Signs for open houses - new logo stands out
VI. HOS Report
A.
Monthly Report
Dr. Cohen presented his HOS report
Structured learning time - MCCPS has no 'asynchronous' learning
Smaller cohorts - can bring more kids back - just adding a handful of students.
5 7th graders are fully remote.
Week of exhibition - moving target.
end of second trimester - and again at end of year in June
mental health of educators - feeling like they need to create lessons that will work in-person and remote - coupled with tech problems
Student opportunity act - passed last year (pre-Covid) funding bill for public education
guidance and templates - requiring board approval - how the funding would be spent if available.
Due in august - delayed to Sept - again to Jan.
symbolic - no current funding included in budget. cannot act, but we can have a plan in place when the funding is released.
Meeting the needs of specific sub-learning groups. Based on population and enrollment - plan for how best to allocate funds.
Math tutor - BCBA - board certified behavioral analyst
Structured learning time - MCCPS has no 'asynchronous' learning
Smaller cohorts - can bring more kids back - just adding a handful of students.
5 7th graders are fully remote.
Week of exhibition - moving target.
end of second trimester - and again at end of year in June
mental health of educators - feeling like they need to create lessons that will work in-person and remote - coupled with tech problems
Student opportunity act - passed last year (pre-Covid) funding bill for public education
guidance and templates - requiring board approval - how the funding would be spent if available.
Due in august - delayed to Sept - again to Jan.
symbolic - no current funding included in budget. cannot act, but we can have a plan in place when the funding is released.
Meeting the needs of specific sub-learning groups. Based on population and enrollment - plan for how best to allocate funds.
Math tutor - BCBA - board certified behavioral analyst
Karl Smith made a motion to Accept the plan presented for the Student Opportunity Act for SY 2021-2023.
Peter Cheney seconded the motion.
Ian asked a question regarding our ability to modify or update the plan if needed. Peter assured him this would be available. Amend if needed.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rebecca Whidden |
Aye
|
| Karl Smith |
Aye
|
| Artie Sullivan |
Aye
|
| Peter Cheney |
Aye
|
| Paul Baker |
Aye
|
| Peter Cohen |
Aye
|
| James Rogers |
Aye
|
| Richard Doron |
Aye
|
| Jessica Xiarhos |
Aye
|
| Rodolphe Herve |
Aye
|
| Ian Hunt |
Aye
|
| NDack Toure |
Aye
|
VII. Other Business
A.
Disclosure of Conflict of Interest Notice
Artie - disclosure of potential conflict from Bob Erbetta - submit to board.
Hiring his daughter's nephew - wanted to disclose - Matt Gillis - part-time - limited scope of work.
Oversight evaluation - could be Jeff Barry or Peter Cohen if needed.
performed well
Hiring his daughter's nephew - wanted to disclose - Matt Gillis - part-time - limited scope of work.
Oversight evaluation - could be Jeff Barry or Peter Cohen if needed.
performed well
NDack Toure made a motion to Accept the disclosure of a conflict of interest form submitted by Bob Erbetta on Nov 16th.
Rebecca Whidden seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Peter Cohen |
Aye
|
| James Rogers |
Aye
|
| Peter Cheney |
Aye
|
| NDack Toure |
Aye
|
| Ian Hunt |
Aye
|
| Karl Smith |
Aye
|
| Jessica Xiarhos |
Aye
|
| Paul Baker |
Aye
|
| Rebecca Whidden |
Aye
|
| Artie Sullivan |
Aye
|
| Rodolphe Herve |
Aye
|
| Richard Doron |
Aye
|
B.
Presentation by Academic Excellence Committee
Matt Cronin and Jessica Xiarhos provided the group with an informative presentation on the progress made by the Academic Excellence Committee
Lots of discussion and questions for / from the group
Lots of discussion and questions for / from the group
C.
Presentation by Development Committee
Development and board's role in promoting
Susan Hauck - stewardship goals.
Next steps - hard fundraising steps needed
Individual process - everyone will have a different approach.
Board stewardship goals - reviewed all of the proposed tools listed and explained each thoroughly
quarterly e-newsletter
Susan Hauck - stewardship goals.
Next steps - hard fundraising steps needed
Individual process - everyone will have a different approach.
Board stewardship goals - reviewed all of the proposed tools listed and explained each thoroughly
quarterly e-newsletter
D.
Board Restricted Fund
Still must originate from Finance Committee
funds available for emergencies - directed giving and procedures are in place and properly restricted
funds available for emergencies - directed giving and procedures are in place and properly restricted
VIII. Committee Updates
A.
Governance Committee
Committee membership
OML training
Bylaws- were approved by DESE - posted on the website and available on handbook.
Committee members should have copy
OML training
Bylaws- were approved by DESE - posted on the website and available on handbook.
Committee members should have copy
B.
Finance Committee
Rudi - finance
5 months closed - surplus - 105K so far
Projection - based on revised enrollment is down, but more than the budget
3 main categories:
- Additional support - new staff member
- Break-downs in the kitchen
- HVAC unit is cracked and needs to be replaced
$40K - grant money on the way
Need to vote on HVAC - urgent repairs
3 quotes - 2 for $12k one for $20K
5 months closed - surplus - 105K so far
Projection - based on revised enrollment is down, but more than the budget
3 main categories:
- Additional support - new staff member
- Break-downs in the kitchen
- HVAC unit is cracked and needs to be replaced
$40K - grant money on the way
Need to vote on HVAC - urgent repairs
3 quotes - 2 for $12k one for $20K
Karl Smith made a motion to appropriate up to $ 15,000 (not to exceed) for the replacement of the broken HVAC unit which supplies classroom 8H and adjoining reading room with heat and AC.
Rodolphe Herve seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Peter Cheney |
Aye
|
| Karl Smith |
Aye
|
| Rebecca Whidden |
Aye
|
| Jessica Xiarhos |
Aye
|
| Rodolphe Herve |
Aye
|
| Ian Hunt |
Aye
|
| James Rogers |
Aye
|
| Artie Sullivan |
Aye
|
| Peter Cohen |
Aye
|
| Richard Doron |
Aye
|
| Paul Baker |
Aye
|
| NDack Toure |
Aye
|
C.
Personnel Committee
D.
Academic Excellence
E.
Development & Communications
F.
Strategic Plan Committee
G.
Facilities Task Force
Becca - good committee meeting this month - good range
Take away was what does the board hope for deliverables? What is anticipated schedule
dove-tail roof with proposed plan.
Look to have something within the scope of a year -
Good discussion on what directions Becca should take.
What are our alternatives - need to plan out critical needs and prioritize
sources of funding
January 19th at 7 PM is the next meeting - agenda is to set scope and outlook for future work
6 months - also work with Finance and Development
Take away was what does the board hope for deliverables? What is anticipated schedule
dove-tail roof with proposed plan.
Look to have something within the scope of a year -
Good discussion on what directions Becca should take.
What are our alternatives - need to plan out critical needs and prioritize
sources of funding
January 19th at 7 PM is the next meeting - agenda is to set scope and outlook for future work
6 months - also work with Finance and Development
H.
Charter Renewal - On Hold until Charter Amendment Status Updates from DESE
I.
By-Laws Task Force - On Hold until By-Laws Status Updates from DESE
Peter Cohen made a motion to Dissolve the by-laws task force.
Karl Smith seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| James Rogers |
Aye
|
| Peter Cohen |
Aye
|
| Karl Smith |
Aye
|
| Richard Doron |
Aye
|
| Rodolphe Herve |
Aye
|
| Jessica Xiarhos |
Aye
|
| Rebecca Whidden |
Aye
|
| NDack Toure |
Aye
|
| Artie Sullivan |
Aye
|
| Peter Cheney |
Aye
|
| Ian Hunt |
Aye
|
| Paul Baker |
Aye
|
IX. Public Comment
A.
Public Comment
None
X. Closing Items
A.
Recap Action Items
Karl to send out e-mail on OML training
Bylaws distributed
Artie with Peter on SOA
Bylaws distributed
Artie with Peter on SOA
B.
Meeting Evaluation
C.
Adjourn Meeting
Peter Cheney made a motion to adjourn meeting.
Paul Baker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rodolphe Herve |
Aye
|
| Ian Hunt |
Aye
|
| James Rogers |
Aye
|
| Richard Doron |
Aye
|
| NDack Toure |
Aye
|
| Peter Cohen |
Aye
|
| Paul Baker |
Aye
|
| Karl Smith |
Aye
|
| Peter Cheney |
Aye
|
| Rebecca Whidden |
Aye
|
| Jessica Xiarhos |
Aye
|
| Artie Sullivan |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:00 PM.
Respectfully Submitted,
Karl Smith
Documents used during the meeting
- HOS Report to Board of Trustees 12_16_20.pdf
- MCCPS SOA Plan 2021-2023 - Copy.pdf
- Erbetta, Conflict notice.pdf
- MCCPS Criteria for Excellence .pdf
- Academic Excellence Committee - Criteria for Excellence Board Presentation.pdf
- MCCPS Development Update, December 2020.pdf
- Nov_FinCom_notes.pdf
- Nov-2020.pdf