MCCPS Board of Trustees
Minutes
Governance Monthly Meeting - November 2019
Date and Time
Wednesday November 20, 2019 at 7:00 PM
Location
17 Lime Street
Governance
Committee Members Present
Christopher Riegle, Cynthia Canavan, Karl Smith, Kay O'Dwyer, Pam Ferris, Paul Baker, Peter Cohen
Committee Members Absent
Jeanne Smith
Committee Members who arrived after the meeting opened
Cynthia Canavan, Kay O'Dwyer
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Karl Smith called a meeting of the Governance Committee of MCCPS Board of Trustees to order on Wednesday Nov 20, 2019 at 7:03 PM.
C.
Approve Minutes
The minutes for last meetings were not yet available and were deferred.
II. Governance matters
A.
Board Meeting Update
Paul Baker provided highlights from the Board of Trustees meeting held the previous night.
Specific items included:
- Board meeting content and set agenda - Dr. Cohen provided his insights and impressions regarding the priorities and overall flow.
- Overall consensus is to have Head of School report more towards the beginning of the meeting to ensure goals and objectives are being met and to determine if any assistance or follow-up is required.
- Mentoring, training and Board on Track instruction
Specific items included:
- Board meeting content and set agenda - Dr. Cohen provided his insights and impressions regarding the priorities and overall flow.
- Overall consensus is to have Head of School report more towards the beginning of the meeting to ensure goals and objectives are being met and to determine if any assistance or follow-up is required.
- Mentoring, training and Board on Track instruction
Cynthia Canavan arrived.
Kay O'Dwyer arrived.
B.
By-Laws Update
Since the past Governance meeting, there have been two task force meetings where various revisions and updates were formulated.
The high-level approach determined will be for the task force to prepare and present the by-laws to the Governance Committee for their review and input. Once finalized, the updates will be cleared with the school's legal counsel.
It was noted that the following specific areas will need to be revised:
- Grievance
- Finance roles and responsibilities
Additionally the task force is looking into updating the remote attendance provisions as those become more wide-spread and available throughout Charter schools. Committee members urged careful consideration, clear understanding, and strict adherence to the implemented rules if the by-laws updates are to include this capability.
The high-level approach determined will be for the task force to prepare and present the by-laws to the Governance Committee for their review and input. Once finalized, the updates will be cleared with the school's legal counsel.
It was noted that the following specific areas will need to be revised:
- Grievance
- Finance roles and responsibilities
Additionally the task force is looking into updating the remote attendance provisions as those become more wide-spread and available throughout Charter schools. Committee members urged careful consideration, clear understanding, and strict adherence to the implemented rules if the by-laws updates are to include this capability.
C.
Board Composition
Candidate for Governance Committee, Elizabeth Burns was interviewed by the group.
Members posed several questions involving Ms. Burns' interests, outlooks, and experiences.
Additionally a future candidate, Alf Wilson was in attendance, who indicated his interest in becoming more involved with MCCPS.
Ms. Burns shared with the group some anecdotal stories regarding her interaction and experience regarding communications between other parents and teachers at MCCPS. The Committee acknowledged her concerns and expressed their appreciation for her input.
The Governance Committee formally accepted the resignation of David Moore who e-mailed Karl Smith on November 4th. Several member expressed their gratitude and shared the sentiment that his participation will be missed. A copy of the e-mail has been posted to BOT and also has been attached to the agenda.
Members posed several questions involving Ms. Burns' interests, outlooks, and experiences.
Additionally a future candidate, Alf Wilson was in attendance, who indicated his interest in becoming more involved with MCCPS.
Ms. Burns shared with the group some anecdotal stories regarding her interaction and experience regarding communications between other parents and teachers at MCCPS. The Committee acknowledged her concerns and expressed their appreciation for her input.
The Governance Committee formally accepted the resignation of David Moore who e-mailed Karl Smith on November 4th. Several member expressed their gratitude and shared the sentiment that his participation will be missed. A copy of the e-mail has been posted to BOT and also has been attached to the agenda.
III. Planning - Future meeting
A.
Next Meeting - November
Some general discussion ensued with members indicating their availability for certain dates.
In the end it was determined that the standing "first Tuesday of the month" at 7 PM would maintained for the indefinite future.
The meeting concluded with some encouraging discourse on educational philosophies and approaches on how to have students reach their maximum potential.
In the end it was determined that the standing "first Tuesday of the month" at 7 PM would maintained for the indefinite future.
The meeting concluded with some encouraging discourse on educational philosophies and approaches on how to have students reach their maximum potential.
IV. Closing Items
A.
Adjourn Meeting
Paul Baker made a motion to adjourn the meeting.
Pam Ferris seconded the motion.
The committee VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:21 PM.
Respectfully Submitted,
Karl Smith
Documents used during the meeting
- Moore Resignation-Nov-4-2019.pdf
Elizabeth Burns - a parent of a student, attended the meeting