MCCPS Board of Trustees
Minutes
Annual Board Retreat
Date and Time
Saturday June 8, 2019 at 8:00 AM
Location
4 Broadmere Way, Marblehead, MA
Trustees Present
Artie Sullivan, Ellen Lodgen, Fred Ferris, Ian Hunt, Jen Jewell, Jessica Xiarhos, Karl Smith, Nichole Thompson, Paul Baker, Peter Cohen, Rebecca Whidden, Richard Doron, Rodolphe Herve, Sean Killeen, Stephen Veiga
Trustees Absent
Peter Cheney
Trustees who left before the meeting adjourned
Sean Killeen
Guests Present
Pam Ferris, William Sullivan
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Artie Sullivan called a meeting of the board of trustees of MCCPS Board of Trustees to order on Saturday Jun 8, 2019 at 8:20 AM.
C.
Review Agenda and Expectations
Chair Artie Sullivan reviewed the agenda and expectations for the days meeting and a brief discussion ensued.
II. Goverance Committee - Board Training
A.
Board Training
The Board members broke into 2 groups, newer members and more established members.
Nichole Thompson led the training and discussion of the newer members whilst Pam Ferris led the established members group.
Mentoring of new & newer Board members, various social interaction styles and skill sets of members, time commitments and institutional knowledge were all discussed.
Nichole Thompson led the training and discussion of the newer members whilst Pam Ferris led the established members group.
Mentoring of new & newer Board members, various social interaction styles and skill sets of members, time commitments and institutional knowledge were all discussed.
B.
Break
III. Discussion
A.
Open Discussion with Board & HOS
There was an extremely frank and open discussion amongst the Board. Many thoughts and ideas were shared relating to all aspects of MCCPS. Topics included:
Positives & negatives of the last school year.
Strategic Plan, next steps.
Fundraising and parental involvement.
Need to improve staff and faculty perception of the Board.
Loss of staff, faculty and thus institutional knowledge.
Retention of staff and students.
Rebranding of the school with a new HoS, real opportunity to reach more people and promote the school.
Rebranding of exhibitions and their format.
Revisiting Portfolio and My Way.
Outreach to Alumni and the need for improved communication not only among stakeholders but with the local communities at large.
Positives & negatives of the last school year.
Strategic Plan, next steps.
Fundraising and parental involvement.
Need to improve staff and faculty perception of the Board.
Loss of staff, faculty and thus institutional knowledge.
Retention of staff and students.
Rebranding of the school with a new HoS, real opportunity to reach more people and promote the school.
Rebranding of exhibitions and their format.
Revisiting Portfolio and My Way.
Outreach to Alumni and the need for improved communication not only among stakeholders but with the local communities at large.
B.
Break
IV. Board and Committee Goals
A.
Board and Committee Job Descriptions Committee Goals
Topics covered included:
Review, revise and perhaps consolidation of sub-committees where applicable.
Charter renewal.
Board mentoring.
Grant writing.
Board level training in development and fund raising.
43 foundations in Marblehead alone that could be tapped for funds/grants.
Communication.
Move the HoS evaluation training to an earlier date in the cycle.
HoS goals to be embedded in HoS monthly reports.
25th Anniversary celebration slated for late Spring 2020.
Revitalization of parent volunteers.
Review, revise and perhaps consolidation of sub-committees where applicable.
Charter renewal.
Board mentoring.
Grant writing.
Board level training in development and fund raising.
43 foundations in Marblehead alone that could be tapped for funds/grants.
Communication.
Move the HoS evaluation training to an earlier date in the cycle.
HoS goals to be embedded in HoS monthly reports.
25th Anniversary celebration slated for late Spring 2020.
Revitalization of parent volunteers.
V. Lunch
A.
Lunch
B.
Recognition
The Board recognized the efforts and commitment of all of the Trustees, staff and faculty in what had been a tumultuous year.
VI. Board Officer and Committee Appointments, HOS Goals
A.
Elect Officer Roles / Appointment Board Committee Chairs for 2018-2019
Sean Killeen made a motion to elect the following members to the following officer positions of the Board of Trustees:
Board Chair: Artie Sullivan.
Vice Chair, Ian Hunt.
Board Clerk: Karl Smith.
Treasurer: Rudi Herve.
Jen Jewell seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Ellen Lodgen |
Aye
|
| Rodolphe Herve |
Abstain
|
| Stephen Veiga |
Aye
|
| Paul Baker |
Aye
|
| Peter Cheney |
Absent
|
| Nichole Thompson |
Abstain
|
| Artie Sullivan |
Aye
|
| Fred Ferris |
Aye
|
| Jessica Xiarhos |
Abstain
|
| Jen Jewell |
Aye
|
| Peter Cohen |
Abstain
|
| Rebecca Whidden |
Abstain
|
| Karl Smith |
Aye
|
| Ian Hunt |
Aye
|
| Sean Killeen |
Absent
|
| Richard Doron |
Abstain
|
Sean Killeen made a motion to elect the following members to the position of Chair of the respective committees:
Finance: Chair, Rudi Herve.
Governance: Chair, Karl Smith.
Development: Chair, Ellen Lodgen.
Personnel: Chair, Artie Sullivan.
Communications: Chair, Ian Hunt.
Strategic Planning: Chair, Fred Ferris.
Academic Excellence: Chair, Jessica Xiarhos.
Jen Jewell seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Rebecca Whidden |
Abstain
|
| Peter Cheney |
Absent
|
| Fred Ferris |
Aye
|
| Ian Hunt |
Aye
|
| Stephen Veiga |
Aye
|
| Peter Cohen |
Abstain
|
| Nichole Thompson |
Abstain
|
| Ellen Lodgen |
Aye
|
| Karl Smith |
Aye
|
| Rodolphe Herve |
Abstain
|
| Artie Sullivan |
Aye
|
| Jen Jewell |
Aye
|
| Richard Doron |
Abstain
|
| Paul Baker |
Aye
|
| Jessica Xiarhos |
Abstain
|
| Sean Killeen |
Absent
|
Karl Smith made a motion to to accept students already on the waitlist who reside in Lynn if there are still openings available after the 6/17/19 lottery.
Fred Ferris seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Artie Sullivan |
Aye
|
| Jen Jewell |
Aye
|
| Peter Cheney |
Absent
|
| Fred Ferris |
Aye
|
| Rodolphe Herve |
Abstain
|
| Richard Doron |
Abstain
|
| Ellen Lodgen |
Aye
|
| Nichole Thompson |
Abstain
|
| Rebecca Whidden |
Abstain
|
| Stephen Veiga |
Aye
|
| Jessica Xiarhos |
Abstain
|
| Peter Cohen |
Abstain
|
| Karl Smith |
Aye
|
| Sean Killeen |
Absent
|
| Paul Baker |
Aye
|
| Ian Hunt |
Aye
|
Sean Killeen left.
B.
Break
C.
Goals for HOS - SY19-20
The Board briefly discussed HoS goals for Dr. Peter Cohen for the coming year.
It was decided that these goals should be formulated and decided upon at either the August or September Board meetings.
Satisfaction surveys from both the parents and faculty were reviewed and commented upon and will be studied in greater depth going forward.
It was decided that these goals should be formulated and decided upon at either the August or September Board meetings.
Satisfaction surveys from both the parents and faculty were reviewed and commented upon and will be studied in greater depth going forward.
VII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 2:40 PM.
Respectfully Submitted,
Paul Baker