Final

MCCPS Board of Trustees

Board of Trustees Retreat

Published on June 12, 2024 at 7:56 PM EDT

Date and Time

Saturday June 15, 2024 at 9:00 AM EDT

Location

MCCPS

17 Lime Street

Marblehead, MA 01945

Agenda

      Purpose Presenter Time
I. Opening Items 9:00 AM
 
Opening Items
 
  A. Record Attendance and Guests   William Rockwell 4 m
  B. Call the Meeting to Order   Katie Holt 1 m
  C. Review Agenda and Expectations   William Rockwell 5 m
   

•Review of Agenda
•Expectations for the Day

  
II. Board Training 9:10 AM
  A. Board Training Discuss Kathy Egmont 120 m
   
  • Agenda
    • Introduction and Welcome
    • Presentation/ discussion
      • History and Purpose of Charter Schools
      • Governance   (includes open meeting law and conflict of interest)
      • Administration/ management
      • Authorization and Oversight
      • Access and Equity
      • Accountability
      • Finances
      • Scenarios and options for responding
      • Strategic Planning /Dissemination
      • Exit Ticket
  
III. 10 Minute Break 11:10 AM
  A. 10 Minute Recess FYI Katie Holt 10 m
IV. Vote on Board of Trustees Candidate 11:20 AM
  A. Vote on candidacy of Emily Promise Vote Polly Titcomb 10 m
V. Planning SY24-25 Committees 11:30 AM
  A. Deliberate on current committees & discuss purpose of each Discuss Katie Holt 5 m
   

 

  • Current Committees
    • Governance
    • Finance
    • Personnel 
    • Academic Excellence
    • DevCom
    • DEI 
  • Changes to the above?
  
VI. Selection of Board Officers & Committee Chairs for SY24-25 11:35 AM
  A. Board Officer & Committee Elections Vote Katie Holt 30 m
   
  • Officer Elections (2 year terms)
    • Note: Clerk & Treasurer up for renewal
  • Committee Chairs (1 year terms)
    • Note: Changes to Finance, as Treasurer will chair this committee 
  • Board Committee Assignments
    • Note: Committees or Task Forces are to be composed of at least three members, one of whom must be a Trustee, and the Chair must be either a Trustee or a Committee member
  
  B. Update on Current Board Member Terms Discuss William Rockwell 5 m
   
  • Update on current Board and Officer terms 
  
VII. 10 Minute Break 12:10 PM
  A. 10 Minute Recess FYI Katie Holt 10 m
VIII. Board and HOS Goals 12:20 PM
  A. Review SY23-24 Goals Discuss Katie Holt 30 m
   
  • SY23-24 Board Goals
    • Measuring success & lessons learned
    • SY 23-24 Goals: 
      • Conduct a thorough process and documentation review and establish standard operating procedures (“SOPs”) for documents and archives, ensuring complete OML compliance and easy access to important information for both internal and external stakeholders on the school website, BoardOnTrack and other avenues.
      • Build and promulgate the MCCPS brand through community engagement, events, and digital and print messaging.
  • SY23-24 Committee Goals
    • Measuring success, lessons learned, and looking ahead towards SY24-25
  
  B. SY24-25 Goals Discuss Katie Holt 20 m
   
  • Deliberate on SY24-25 Board goals
  
IX. 10 Minute Break 1:10 PM
  A. 10 Minute Recess FYI Katie Holt 10 m
X. Preparing for SY24-25 1:20 PM
  A. Current SY24-25 Outlook Discuss Stephanie Brant 30 m
   
  • Discuss current landscape at MCCPS
    • Staff/admin hirings and openings
    • Enrollment
    • Budget
    • Staff handbook
  
  B. Upcoming Items & Deadlines FYI William Rockwell 10 m
   
  • Upcoming Submissions
    • Charter Renewal due 8/1 (requires Board vote)
    • Annual Report due 8/1 (requires Board vote)
    • SY24-25 Budget due 8/1 (requires Board vote)
    • Accountability Plan
  
  C. Strategic Plan Discuss Katie Holt 20 m
   
  • Discuss next steps for development of Strategic Plan
  
XI. Closing Items 2:20 PM
  A. Action Items & Next Steps Discuss William Rockwell 5 m
  B. Adjourn Meeting FYI Katie Holt 5 m