Final

MCCPS Board of Trustees

Monthly Board Meeting September 26

Published on September 21, 2023 at 11:07 AM EDT
Amended on September 21, 2023 at 5:57 PM EDT

Date and Time

Tuesday September 26, 2023 at 7:00 PM EDT

Location

17 Lime Street, Marblehead , MA 01945

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 7:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   William Rockwell
  B. Call the Meeting to Order   Katie Holt 5 m
  C. Approve Minutes Approve Minutes Katie Holt 2 m
    Approve minutes for Board of Trustees Monthly Meeting on August 29, 2023  
II. Public Comment 7:07 PM
  A. Public Comment Discuss Katie Holt 5 m
III. Vote on Candidacy for Board Membership 7:12 PM
  A. Polly Titcomb Board Membership Vote Katie Holt 10 m
   

Introduce Polly Titcomb

  
IV. Vote on Board Officers 7:22 PM
  A. Board Chair, Vice Chair & Treasurer Elections Vote Katie Holt 15 m
   
  • The Board will vote to elect its Chair, Vice Chair and Treasurer to serve terms lasting through June 30th, 2025. These two-year terms will ensure the Board aligns with the MCCPS Bylaws.
  
V. Board Annual Items 7:37 PM
  A. Upcoming Meeting Agenda Items FYI william rockwell 5 m
   

 

  • August – Adopt HOS Goals
  • Sept – Review Annual Board Self Assessment and revised audit, vote on Board goals
  • Oct – Adoption of the Annual Audit (must be done by Oct 31), Presentation on HOS Evaluation Process by the Personnel Committee,
  • Nov –  MCAS Presentation by Meghan Hale
  • Dec – Catch up and all
  • Jan – HOS Mid-year review
  • Feb - Vote to Approve HOS’s proposed SY24-25 Calendar
  • March – Present HOS Annual Evaluation Form, Set up Satisfaction Survey, Discuss mortgage options (leave as is or refinance), Set up Satisfaction Survey, Set Annual Board Retreat Date
  • April – Presentation by HOS of Annual Goals, Budget Adoption
  • May – HOS Annual Evaluation
  • June – Annual Board Retreat
  • July - Adopt Annual Report, by July 31, Adopt Annual Board Goals
  
VI. SY23-24 Board Goals 7:42 PM
  A. Vote on Board Goals Vote William Rockwell 10 m
   

Proposed Goals:

 

  • Conduct a thorough process and documentation review and establish standard operating procedures (“SOPs”) for documents and archives, ensuring complete OML compliance and easy access to important information for both internal and external stakeholders on the school website, BoardOnTrack and other avenues.
  • Build and promulgate the MCCPS brand through community engagement, events, and digital and print messaging.
  
VII. HOS Report 7:52 PM
  A. Monthly Report FYI Stephanie Brant 30 m
  B. Head of School Goals Vote Stephanie Brant 5 m
VIII. Other Business 8:27 PM
  A. Review of Board Self Assessment Discuss Nick Santoro 5 m
IX. Committee Updates 8:32 PM
  A. HOS Search Committee Discuss Kathy Santoro 10 m
  B. Finance Committee Vote Rudi Herve 10 m
   

Vote to approve revised budget

  
  C. Governance Committee Discuss Nick Santoro 5 m
  D. Personnel Committee Discuss Paul Baker 5 m
  E. Academic Excellence Discuss Jessica Xiarhos 5 m
  F. Development & Communications Discuss Kimberly Nothnagel 5 m
  G. DEI Committee Discuss Lindsay Smith 5 m
X. Public Comment 9:17 PM
  A. Public Comment Discuss Katie Holt 5 m
XI. Board Member Comments and Resolutions 9:22 PM
  A. Board Member Comments and Resolutions Discuss Paul Baker 3 m
   

MCAS results discussion

  
XII. Closing Items 9:25 PM
  A. Recap Action Items Discuss Katie Holt 2 m
   

Clerk to review actions items, add any additional items discussed.

  
  B. Adjourn Meeting Vote Katie Holt