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MCCPS Board of Trustees

Monthly Board Meeting

Published on October 22, 2020 at 8:15 AM EDT

Date and Time

Tuesday October 27, 2020 at 7:00 PM EDT

Location

Topic: Oct Board Meeting
Time: Oct 27, 2020 07:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/3898394128?pwd=QndLYk9jVjcyNEJ5dXZGRWhnMDhSUT09
Meeting ID: 389 839 4128
Passcode: MCCPS

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Accept Remote Participation
   
In light of the ongoing COVID-19 coronavirus outbreak, Governor Baker issued an emergency Order on March 12, 2020,
allowing public bodies greater flexibility in utilizing technology in the conduct of meetings under the Open Meeting Law.
This committee makes a motion to accept this Executive Order for this meeting of the Board of Trustees, on October 27,
2020.
  D. Approve Minutes
II. Public Comment
  A. Public Comment
III. Review of Previous Meeting Action Items
  A. Review of Previous Meeting Action Items
   

 

  • Identify potential candidates for the Board – Goal is 3 new members for SY2020-2021. Areas that need representation on the board –
      • Alumni
      • Parents of families residing outside of Marblehead.
      • Development 
  • Add communication with Marblehead Superintendent
  • Charter amendment regarding enrollment - submitted to DESE for approval
  • Board restricted funds
  • Bylaws - submitted to DESE for approval
IV. Board Annual Items
  A. Upcoming Meeting Agenda Items
   
  • Oct – Adoption of the Annual Audit (must be done by Oct 31), MCAS Presentation, Presentation on HOS Evaluation Process by the Personnel Committee
  • Nov –
  • Dec – 
  • Jan – HOS Mid-year review
  • Feb - Adopt School Calander
  • March – Set up Satisfaction Survey, Set Annual Board Retreat Date, Presentation of HOS Annual Evaluation Form
  • April – Presentation by HOS of Annual Goals 
  • May – HOS Annual Evaluation, Budget Adoption
  • June – Annual Board Retreat
  • July - Adopt Annual Report, by July 31, Adopt Annual Board Goals
  • August – Adopt HOS Goals, Open Annual Board Self Assessment
  • Sept – Review Annual Board Self Assessment, Approve Committee Memberships and Vice-Chairs
  B. Board Goals for SY 2020-2021
   
Goal-1  (Board Health & Sustainability)
  • Continue to build and develop a strong and diverse board to ensure the long-term health and sustainability of MCCPS, through creative mentorship and training programs (in collaboration with governance committee). To include identification of 2-3 new board members SY 2020-2021.
    • Identify key roles and skills, Development, HR, Attorney, Construction
    • Identify key constituencies, Parents, Alumni
Goal-2 (Development)
1. Funding Streams
2. Grants & Fundraising
3. Board Responsibility

Goal 3 (Communication and Community Development)
  • Strengthen the engagement with key stakeholders (e.g. Head of School, Parents, Students, Educators, PTO and Community) to support the growth and development of MCCPs role within the community and enhance the ongoing school initials and fundraising efforts. To include fostering a strong working relationship between the Board of Trustees and HOS to drive implementation of the 2019 strategic plan and ensure the long-term success of MCCPS
Goal 4 (Support given the "New Normal")
  • To support MCCPS with the "New Normal" for fulfilling the MCCPS Charter
V. HOS Report
  A. Monthly Report
   
VI. Other Business
  A. Presentation on HOS Evaluation Process by the Personnel Committee
   
  B. Update of Disclosure of Conflict of Interest Notice
   
  C. Adoption of Annual Audit FY2019-2020
   
   
  D. Board Restricted Fund
   
  E. Approve Committee Membership for 2020-2021
VII. Committee Updates
  A. Governance Committee
  B. Finance Committee
   
   
  C. Personnel Committee
  D. Academic Excellence
  E. Development
  F. Strategic Plan Committee
  G. Communications, and Community Relations Committee
  H. Facilities Task Force
  I. Charter Renewal - On Hold until Charter Amendment Status Updates from DESE
  J. By-Laws Task Force - On Hold until By-Laws Status Updates from DESE
VIII. Public Comment
  A. Public Comment
IX. Board Member Comments and Resolutions
  A. Board Member Comments and Resolutions
   
This is an opportunity for Board Member Comments and Resolutions
X. Closing Items
  A. Recap Action Items
   
Clerk to review actions items, add any additional items discussed.
  B. Meeting Evaluation
   
Discuss how meeting went, did we stay on topic, meet goals, etc.
  C. Adjourn Meeting