MCCPS Board of Trustees

Board of Trustees Monthly Meeting

Published on July 24, 2019 at 7:21 AM EDT
Amended on July 30, 2019 at 8:36 PM EDT

Date and Time

Tuesday July 30, 2019 at 7:00 PM EDT

Location

MCCPS, 17 Lime St, Marblehead MA

Agenda

      Purpose Presenter Time
I. Opening Items 7:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Karl Smith
  B. Call the Meeting to Order   Artie Sullivan
  C. Approve Minutes Approve Minutes Karl Smith 3 m
   
Meeting of June 25, 2019
 
    Minutes for Monthly Board Meeting on June 25, 2019  
  D. Approve Minutes Approve Minutes Karl Smith 3 m
   
Approve Minutes of May 15, 2019
 
    Minutes for HOS Contract Vote on May 15, 2019  
II. Public Comment 7:06 PM
  A. Public Comment Discuss Artie Sullivan 10 m
III. Review of Previous Meeting Action Items 7:16 PM
  A. Review of Previous Meeting Action Items Discuss Artie Sullivan
   
  • Development and Fundraising training for Board
  • Identify potential candidates for the Board – Goal is 3 new members for SY 2019-2030. Areas that need representation on the board –
      • Alumni
      • Parents of families residing outside of Marblehead.
  • Strengthen Subcommittees if needed
      • Communication and Development
  • Review Documents located in Board Member Handbook Google Drive. Invitation sent by separate email.
      • Add documents that are needed
 
IV. Other Business 7:16 PM
  A. Board Goals for SY 2019-2020 Discuss Artie Sullivan
   
Goal-1 (Strategic Plan Implementation):
  • Define and adopt a 5-year strategy plan that is fully aligned with the mission of MCCPS. To include full implementation of year-1 objectives as defined in the plan and staging for the subsequent year.
Goal-2 (Board Health & Sustainability)
  • Continue to build and develop a strong and diverse board to ensure the long-term health and sustainability of MCCPS, through creative mentorship and training programs (in collaboration with governance committee). To include identification of 2-3 new board members SY 2018-2019.
Goal-3 (Development)
1. Funding Streams
2. Grants & Fundraising
3. Board Responsibility

Goal 4 (Communication and Community Development)
  • Strengthen the engagement with key stakeholders (e.g. Head of School, Parents, Students, Educators, PTO and Community) to support the growth and development of MCCPs role within the community and enhance the ongoing school initials and fundraising efforts. To include fostering a strong working relationship between the Board of Trustees and HOS to drive implementation of the 2019 strategic plan and ensure the long-term success of MCCPS.
Goal-5 (Bylaws Review)
 
  B. Planning for SY 2019-2020 Discuss Artie Sullivan
   
Planning for upcoming SY 2019-2020
  • 25th Anniversary Celebration
  • Charter Renewal Application Process
    • Submit Charter Renewal Application by August 1, 2019 Submitted
    • Preparation for Site Visit  week of Nov 4-8, 2019
    • Prepare Accountability Plan Draft
  • Board Leadership and Committee Chairs for SY 19-20
  • Bylaws Review
 
  C. Review of Satisfaction Survey Discuss Artie Sullivan 15 m
   
Satisfaction Survey Executive Summary
 
     
  D. Annual Goal Setting for Head of School Vote Artie Sullivan 15 m
   

DRAFT of HOS Goals for SY 2019-2020

 
     
  E. Approve Annual Report Discuss Artie Sullivan 15 m
   
Review Annual Report
 
     
V. Committee Updates 8:01 PM
 
Board
 
  A. Governance Committee Discuss Karl Smith 5 m
  B. Finance Committee Discuss Rudi Herve 5 m
     
  C. Personnel Committee Discuss Artie Sullivan 15 m
  D. Academic Excellence Discuss Jessica Xiarhos 5 m
  E. Development Discuss Ellen Lodgen 5 m
  F. Strategic Plan Committee Discuss Fred Ferris 5 m
  G. Communications, and Community Relations Committee Discuss Ian Hunt 5 m
  H. Charter Renewal Discuss Artie Sullivan 5 m
     
VI. HOS Report 8:51 PM
 
Academic Excellence Committee
 
  A. Monthly Report FYI Peter Cohen 15 m
   
HOS to share monthly report.
 
     
VII. Public Comment 9:06 PM
  A. Public Comment Discuss Artie Sullivan 5 m
VIII. Board Member Comments and Resolutions 9:11 PM
  A. Board Member Comments and Resolutions Discuss Artie Sullivan 5 m
   

This is an opportunity for Board Member Comments and Resolutions

 
IX. Closing Items 9:16 PM
  A. Recap Action Items Discuss Paul Baker 2 m
   
Clerk to review actions items, add any additional items discussed.
 
  B. Meeting Evaluation Discuss Artie Sullivan 3 m
   
Discuss how meeting went, did we stay on topic, meet goals, etc.
 
  C. Adjourn Meeting Vote Artie Sullivan