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MCCPS Board of Trustees

Monthly Board Meeting

Published on October 26, 2018 at 1:14 PM EDT
Amended on October 30, 2018 at 1:14 PM EDT

Date and Time

Tuesday October 30, 2018 at 7:00 PM EDT

Location

MCCPS, Room 8L

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes
   
Meeting of Sept 25, 2018
    Minutes for Monthly Board Meeting on September 25, 2018
II. Presentations
  A. Student Presentation
   
Presentation made by MCCPS Students

September - Members of the MCCPS 8th Grade
  B. PTO Liason
   
PTO Liason
III. Public Comment
  A. Public Comment
IV. Review of Previous Meeting Action Items
  A. Review of Previous Meeting Action Items
   
  • Karl and Artie to draft letter thanking Peter for service on Finance Committee - SENT 9/28/18
  • Fred and Nichole to set date for Faculty Social - HELD ON 10/17/18
  • Attend Navigator Night on September 27, 2018.
  • Ellen to set up Development and Fundraising training for Board.
  • Nominate Vice Chairs for subcommittees
    • Finance – Complete
    • Personnel - Complete
    • Academic Excellence
    • Development
    • Communication and Community Development
    • Strategic Planning
    • Governance
  • Submit Subcommittee members for reappointment to respective subcommittee.
    • Personnel - Complete
    • Governance - Complete
    • Development
    • Communication
    • Finance
    • Academic Excellence
    • Strategic Planning
  • Identify potential candidates for the Board – Goal is 3 new members for SY-2019. Areas that need representation on the board –
    • Alumni
    • Faculty/Staff
    • Community
    • Parents of families residing outside of Marblehead.
  • Strengthen Subcommittees if needed
    • Communication and Development
  • Review Documents located in Board Member Handbook Google Drive. Invitation sent by separate email.
    • Add documents that are needed.
  • Wordsmith Adopted Board Goals - SY19
V. Other Business
  A. Update on Board Goals for SY 19
   
  • Goals
    • Strategic Plan
      • Implement the plan
      • GOAL - Adopt 2018 Strategic Plan
      • GOAL - to implement Year 1 Objectives as Outline in the Plan
    • Board Development
      • Mentoring, Orientation, Training
      • GOAL - Develop Board Member Handbook - Online
    • Formalize succession plan for Executive Team and Committee Chairs
      • GOAL - Identify and approve Vice Chairs for each subcommittee
      • GOAL - Approve Succession Plan for Board Members and Board Officers
      • GOAL - Approve Succession Plan for Head of School and Key Employees
    • Communication
      • Strengthen engagement with Stakeholders, Head of School, Parents, Students, Educators and Community
      • Strong connection between Board of Trustees and Head of School
    • Policies
      • Adopt Board Policy Adoption Policy
      • Create a Table of Content or Index of all policies
      • Each Board Committee to prioritize policy review
      • GOAL - Each Board Committee to submit a minimum of 5 Policies for Board Review
 
    • Board Expectation
    • Fundraising Plan
      • Fundraising and Development Training for the Board
      • Participation of Board Members for Donations to Charter Fund
      • Board Participation in Securing non-board Donations to Charter Fund
      • Board Members attend at least one Fundraising or Development Event
    • Recruitment
      • Identify potential candidates for the Board
      • Areas that need representation on the board –
        • Alumni
        • Faculty/Staff
        • Community
        • Parents of families residing outside of Marblehead.
      • 3 new members for SY-2019.
    • Communication
      • Board & HOS
        • Executive Committee to meet with Head of School at least once each Session
      • Board & Community
        • 100% of Board Members and 75% of Committee Members Attend Navigator Night
        • 100% of Board Members attend at least one community event each session.
      • PTO/Board Liaison
      • Board & Students
      • Student Presentations at a minimum of 6 Monthly Board Meetings.
      • At least one board member attend a minimum of 3 Student Council Meetings.
      • 100% of the Board members attend either 1 school breakfast or school lunch during each session.
  B. SY 2017-2018 Audit Review and Adoption
   
Presentation of the Audit for SY2017-2018
   
   
   
  C. Head of School Vision Presentation
   
Presentation by HOS for the vision of MCCPS for the next 2-3 years.
  D. Board Self Assessment Review
   
A discussion of the Results of the Board Self Assessment. Set meeting time for deeper discussion
  E. Development of Board Policies
   
DISCUSSIONS OF POLICY REVIEW AND DEVELOPMENT
 
  1. Links to Policies
    1. Marblehead - https://www.marbleheadschools.org/district/mps-policy-manual
    2. Salem - http://salemk12.org/pages/SPS_DistSchoolCom/SPS_Policy_Manual_Folder/toc
    3. MCSA - Sample Policies in Google Folder
  2. Policies Submitted by Subcommittees
    1. Emergency Succession Plan - Personnel
  F. Policy Adoption
   
A vote of Policy to Adopt Board Level Policies
   
   
  G. HOS Succession Plan
   
HOS Succession Plan
   
  H. Strategic Planning Update
  I. Planning for SY 2020
   
Planning for upcoming SY 2020
  • 25th Anniversary Celebration
  • Charter Renewal Application Process
    • Submit Charter Renewal Application by August 1, 2019
    • Preparation for 3-day Site Visit in Estimated Fall 2019
    • Prepare Accountability Plan Draft
VI. Committee Updates
 
Board
  A. Governance Committee
   
   
   
  B. Finance Committee
   
   
  C. Personnel Committee
  D. Academic Excellence
  E. Development
  F. Strategic Plan Committee
  G. Communications, and Community Relations Committee
VII. HOS Report
 
Academic Excellence Committee
  A. Monthly Report
   
HOS to share monthly report.
   
VIII. Public Comment
  A. Public Comment
IX. Board Member Comments and Resolutions
  A. Board Member Comments and Resolutions
   

This is an opportunity for Board Member Comments and Resolutions
X. Closing Items
  A. Recap Action Items
   
Clerk to review actions items, add any additional items discussed.
  B. Meeting Evaluation
   
Discuss how meeting went, did we stay on topic, meet goals, etc.
  C. Adjourn Meeting