Alpha Public Schools

Minutes

Regular Board Meeting

Date and Time

Wednesday October 4, 2023 at 5:30 PM

Location

Alpha High School, 1881 Cunningham Ave, San Jose, CA 95122, USA

Instructions for Presentation to the Board by Parents and Citizens
Alpha Public Schools (“Alpha”) welcomes your participation at the Alpha Board meetings.
The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs
of Alpha in public. We are pleased that you are in attendance and hope that you will visit
these meetings often. Your participation assures us of continuing community interest in
Alpha. To assist you in the ease of speaking/participating in our meetings, the following
guidelines are provided:
1. Agendas are available to all audience members at the door to the meeting.
2. “Request to Speak” forms are available to all audience members who wish to speak
on any agenda item(s) or under the general category of “Public Comment.” All
“Request to Speak” forms must be submitted prior to the agendized item.
3. “Public Comment” is set aside for members of the audience to raise issues that are not
specifically on the agenda. However, due to public meeting laws, the Board can only
listen to your issue, not respond or take action. These presentations are limited to three
(3) minutes each and total time allotted to non-agenda items will not exceed fifteen
(15) minutes. The Board may give direction to staff to respond to your concern.
4. With regard to items that are on the agenda, you may specify that agenda item on
your request form and you will be given an opportunity to speak for up to three (3)
minutes when the Board discusses that item.
5. When addressing the Board, speakers are requested to state their name and address
and adhere to the time limits set forth.
6. In compliance with the Americans with Disabilities Act (ADA) and upon request, Alpha
may furnish reasonable auxiliary aids and services to qualified individuals with
disabilities. Individuals who require appropriate alternative modification of the agenda
in order to participate in Board meetings are invited to contact the Board Secretary’s
office.
7. If you have any questions or need any assistance in participating in the Alpha Board
meeting, please contact Angelica Ruiz at aruiz@alphapublicschools.org or
408)780-1550 x 102.

Directors Present

A. Hendricks, A. Santillan, C. Funches (remote), C. Wang, E. Retuta, J. Mejia, J. Ramirez, J. Wallner, L. Alvarez (remote), M. Cazarez (remote), M. Rosas, P. MacDonald, S. Mahan

Directors Absent

None

Directors who arrived after the meeting opened

J. Wallner, S. Mahan

Guests Present

A. Ruiz

I. Opening Items

A.

Call the Meeting to Order

P. MacDonald called a meeting of the board of directors of Alpha Public Schools to order on Wednesday Oct 4, 2023 at 5:38 PM.

B.

Record Attendance and Guests

C.

Discussion and/or Modification(s) of the Agenda

J. Ramirez made a motion to approve Board Agenda.
A. Hendricks seconded the motion.
The board VOTED to approve the motion.
Roll Call
E. Retuta
Aye
M. Cazarez
Abstain
S. Mahan
Absent
J. Mejia
Aye
C. Funches
Aye
A. Hendricks
Aye
A. Santillan
Aye
P. MacDonald
Aye
J. Wallner
Absent
J. Ramirez
Aye
M. Rosas
Aye
L. Alvarez
Aye
C. Wang
Abstain

D.

Public Comment

No public comment.

E.

Mission Moment: Alpha in the Community

APS team shared several celebratory moment that have happened during the last few months. 

  1. Food Bank continues to serve all the community 
  2. Jose Hernandez movie trailer was played in preparation to movie showing with APS students, families and Jose Hernandez 
  3. 3rd graders CAPS invited to stadium by 49er foundation

II. Board Business - Discussion/Action Items

A.

Consent Agenda

A. Hendricks made a motion to approve items on the consent agenda.
L. Alvarez seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Cazarez
Abstain
S. Mahan
Absent
J. Wallner
Absent
E. Retuta
Aye
C. Wang
Abstain
A. Hendricks
Aye
J. Ramirez
Aye
J. Mejia
Aye
P. MacDonald
Aye
A. Santillan
Aye
L. Alvarez
Aye
C. Funches
Aye
M. Rosas
Aye

B.

Approve Minutes: August 09, 2023

S. Mahan arrived at 5:50 PM.
A. Hendricks made a motion to approve the minutes from Board Meeting on 08-09-23.
M. Rosas seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Rosas
Aye
M. Cazarez
Abstain
J. Ramirez
Aye
C. Funches
Abstain
A. Santillan
Aye
J. Mejia
Aye
S. Mahan
Aye
C. Wang
Aye
L. Alvarez
Aye
J. Wallner
Absent
E. Retuta
Abstain
A. Hendricks
Aye
P. MacDonald
Abstain

C.

Provisional Internship Permit Approval

A. Hendricks made a motion to approve Provisional Internship Permit.
S. Mahan seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Mejia
Aye
C. Funches
Aye
E. Retuta
Aye
P. MacDonald
Aye
J. Ramirez
Aye
S. Mahan
Aye
M. Cazarez
Abstain
A. Hendricks
Aye
L. Alvarez
Aye
C. Wang
Aye
A. Santillan
Aye
M. Rosas
Aye
J. Wallner
Absent

D.

Development Update

Shawnte joined to board to provide an update on the Fundraising event happening March 2024 and board commitment/expectations

E.

Academic Update

C. Martinez Nava joined the board to share an Academic Update. She then had the board participate in a reflection solo write activity and a share out 

F.

Budget Update

J. Wallner arrived at 6:46 PM.

B. Paige joined the board for a 22-23 FY close-out update and a 23-24 Finances-(look ahead audit)

G.

AB 1505 Primer

H.

Renewals Timeline

I.

BREAK

7:18-7:28pm

J.

Governance Committee Member Approval

S. Mahan made a motion to approve Governance Committee Member.
A. Hendricks seconded the motion.
The board VOTED to approve the motion.
Roll Call
P. MacDonald
Aye
S. Mahan
Aye
J. Wallner
Aye
A. Santillan
Aye
M. Cazarez
Abstain
J. Mejia
Aye
L. Alvarez
Aye
C. Wang
Aye
J. Ramirez
Aye
E. Retuta
Aye
A. Hendricks
Aye
M. Rosas
Aye
C. Funches
Aye

K.

Committee & Working Group Goals for 23-24

A. Hendricks shared an update on goal setting (committees)

  1. Mostly completed 
  2. Approaching timeline for those pending 

III. Closed Session

A.

54957(b): CEO Evaluation

Board moved to close session at 7:39pm

IV. Reconvene Open Session

A.

Report Action Taken During Closed Session

Board reconvene in open session at 8:41pm. No action taken during closed session

V. Closing Items

A.

Adjourn Meeting

S. Mahan made a motion to adjourn meeting.
A. Hendricks seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Ramirez
Aye
J. Wallner
Aye
E. Retuta
Aye
C. Wang
Aye
L. Alvarez
Aye
C. Funches
Aye
P. MacDonald
Aye
M. Rosas
Aye
J. Mejia
Aye
M. Cazarez
Abstain
A. Hendricks
Aye
S. Mahan
Aye
A. Santillan
Aye
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:42 PM.

Respectfully Submitted,
P. MacDonald