STEM School Highlands Ranch
Minutes
Board of Director's Meeting
Date and Time
Tuesday October 1, 2024 at 5:30 PM
Location
8920 Barrons Blvd
P-TECH Mechatronics Room
Highlands Ranch, CO 80129
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Directors Present
C. Gustafson, D. Lomelino, E. Quigley, G. Shick, G. Wing (remote), I. Kalra, K. Reyna, L. Davison, R. Lukez
Directors Absent
None
Ex Officio Members Present
M. Cartier
Non Voting Members Present
M. Cartier
Guests Present
A. Westfall, L. Kovalesky (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Pledge of Allegiance
D.
Reciting of the Mission Statement
II. Approve Meeting Minutes
A.
Approve Minutes
| Roll Call | |
|---|---|
| G. Shick |
Abstain
|
| K. Reyna |
Aye
|
| I. Kalra |
Aye
|
| R. Lukez |
Aye
|
| E. Quigley |
Aye
|
| C. Gustafson |
Aye
|
| D. Lomelino |
Aye
|
| L. Davison |
Aye
|
| G. Wing |
Aye
|
III. STEM School Highlands Ranch Updates
A.
2025/26 Academic Calendar Approval
Approving dismissal times as well as calendar. In future, discussion will happen in Academic Excellence Board Committee
B.
SAC 23/24 Academic Data and Proposed UIP Presentation
C.
Enrollment Policy updates and Q&A
Carla provided summary changes about updates to enrollment policy. Now more aligned with changes in district enrollment policy and process.
IV. KOSON Schools
A.
Strategic Plan Approval
Matt provided update on sharing Strategic Plan with community at STEM Blastoff, administrative coffee. Will also be sharing with Colorado League, Colorado Schools Fund (providing seed funding for charter schools). High level points on 6 specific targets for board approval.
Note to correct 5A for bond ballot initiative
V. Board Committee Updates
A.
Meeting Plan and Committee Updates
Erin updated on board feedback on meeting and committee processes; and proposal. Major takeaways: better committee structure will provide clarification and streamline board meetings.
Proposal: Calendar major votes and updates; preview upcoming events at each meeting; review key documents and continuing to be prepared (propose to provide updates a week before board meeting - Wednesday before the next meeting)
Discussion around updating bylaws to reflect committee structure and processes. Linda and Ish will discuss changes and recommend to board this year.
Committee reports will update board every month, but not necessarily presentation at every meeting.
B.
Academic Excellence Committee
Discussion around board academic excellence one pager and goals.
Question around what to vote on...Michelle provided that board needs to vote on programming, not on individual courses. Will incorporate feedback received
C.
CIO Support and Evaluation
Discussion and feedback on board CIO support and evaluation one pager and goals.
Question around changes in job responsibilities and providing recommendation
D.
Advancement Committee
Update on Advancement committee and subcommittee structures. Had 6 parents and 1 teachers participated.
E.
Finance Committee
Update on one-pager, yearly goals. Discussion around clarifying scope of work.
Update on Moody's credit rating agency will review school, good feedback and advocated for an upgrade in future; refining financial processes for check approval - implementing bill.com; auditor search will follow RFP.
Clarification on changes on marketing budget and payment and what that includes
Clarification on CFO hiring and timing
F.
Governance Committee
Update and feedback on one-pager. Clarification on bylaws subcommittee and a request for a working session to discuss any proposed changes.
One pagers will be on November meeting consent agenda
CE waiver will go away, want to confirm with Academic Excellence to recommend changes
VI. Board of Directors Updates
A.
Consent Agenda
None this month.
No updates needed for IT and Student Data Privacy or Electronic Device Monitoring
B.
Preview of Next Meeting
Vote on UIP
Audit report - due 10/31 to district; no board approval needed
BOT assessment results
VII. Public Comment
A.
Public Comment Sign up link
No public comment
VIII. Closing Items
A.
Adjourn Meeting
- Proposed 25-26 Calendar.pdf
- Proposed 25-26 Calendar - New Start-Dismissal times.pdf
- SAC 2023-24 School Academic Data Presentation.pdf
- 2024 STEM Prelim School Performance Framework.pdf
- SAC 24-25 STEM Proposed UIP Goals Presentation.pdf
- Policy_Enrollment_Proposed Changes 20241001.pdf
- Policy_Enrollment_Proposed Changes Redline 20241001.pdf
- Presentation - Enrollment Policy Updates 10-2024.pdf
- STEM Strategic Plan For Approval 20241001.pdf
- 2024-2025 CIO Goals for Board approval.pdf
- Advancement Committee One Pager 24-25.pdf
- Policy_IT-Student Data Privacy_2022.pdf
- Policy_Electronic Device Monitoring_2022.pdf
Explained SPF/UIP process and timeline. Discussion around benchmark data, academic achievement and growth and proposed systems of support going forward. Clarification around some disaggregated data. Feedback requested from board, if any, to be incorporated before vote at next board meeting. Final UIP due to state 10/15.