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STEM School Highlands Ranch

Board of Director's Meeting

Published on January 31, 2025 at 3:05 PM MST
Amended on February 3, 2025 at 1:35 PM MST

Date and Time

Tuesday February 4, 2025 at 5:30 PM MST

Location

8920 Barrons Blvd

P-TECH Mechatronics Room

Highlands Ranch, CO 80129

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Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:30 PM
  A. Record Attendance   2 m
  B. Call the Meeting to Order   1 m
  C. Pledge of Allegiance   Darrell Lomelino 1 m
  D. Reciting of the Mission Statement Greg Shick 1 m
   

Never Stop Innovating! We envision a world of exponential possibilities where every child develops the innate knowledge, skills, creativity and character to thrive, lead and succeed in an ever-changing future.


 

  
II. Approve Meeting Minutes 5:35 PM
  A. Board Meeting Jan 7th Approve Minutes Carla Gustafson 2 m
    Minutes for Board of Director's Meeting on January 7, 2025  
  B. Board Meeting Jan 21st Approve Minutes Carla Gustafson 2 m
    Minutes for Board Meeting - Working Session on January 21, 2025  
  C. Advancement Committee Meeting Sep 24, 2024 Approve Minutes Carla Gustafson 2 m
   

Board attendees were Greg Shick, Carla Gustafson, Kelly Reyna, Linda Davison

  
    Minutes for Advancement Committee Meeting on September 24, 2024  
III. STEM School Highlands Ranch Updates 5:41 PM
  A. Executive Director Presentation FYI LynAnn Kovalesky 15 m
   
  • Enrollment Updates
  • Immigration Law Updates and STEM Protocol
  • Consider changes to Virtual School Day for DCSD Delayed Start days
  
     
  B. Student Government Update FYI LynAnn Kovalesky 10 m
     
IV. KOSON Schools 6:06 PM
  A. CIO Update - Strategic Updates Discuss Matt Cartier 10 m
   

Updates on growth strategy within Douglas County School District.

  
  B. Presentation on KOSON Core Values Vote Matt Cartier 15 m
   

Initial presentation on proposed KOSON Core Values to Board.  Values will be discussed/finalized by Governance Committee and Administration and then brought back to Board for approval in March meeting.

  
     
V. Board Committee Updates 6:31 PM
  A. CIO Support and Evaluation Vote Erin Quigley 20 m
   

Erin Quigley and Kelly Reyna present the CIO Mid Year Evaluation Report for approval.

  
     
  B. Setup new Expansion/Replication Task Force Vote Greg Shick 5 m
   

Task Force will focus on expansion and replication efforts with Greg Shick as chair. Confirm Darrell Lomelino as 2nd Board Member on Task Force.

  
  C. Finance Committee Update FYI Darrell Lomelino 20 m
   

Q2 Financial Report, presented by Sean Milner, CFO

  
     
  D. Finance Committee - Approve Vendor Contract Vote Darrell Lomelino 15 m
   

Board approval is requested for a 5-year contract with FinalSite to host/manage website, parent portal, school enrollment, co-curricular enrollment, communications, and customer relationship management (CRM).  The value of the 5-year contract is over the threshold of $25,000 over 12 months therefore Board approval is needed.

  
  E. Staff Handbook Update and Approval Vote Carla Gustafson 15 m
   

Carla Gustafson presents Staff Handbook for approval.

  
     
     
  F. Parent Handbook Updates FYI Carla Gustafson 10 m
   

Present Parent - Student Handbook updates from Summer 2024.  No approval needed.

  
     
  G. Governance Committee - Policy Review Discuss Carla Gustafson 5 m
   
  • Board Policies for confirmation in March Meeting (consent agenda)
    • Equal Access to Facilities
    • Rights of Students to Organize
  
  H. Class A Parent Election Plan Discuss Carla Gustafson 10 m
   

Confirm Schedule and Plan for Class A Parent Election

  
     
VI. Consent Agenda 8:11 PM
  A. Vote for Consent Agenda Items Vote Carla Gustafson
   
  1. Change Advancement Committee to more focused purpose as Fundraising Committee with Greg Shick as chair.
  
VII. Public Comment 8:11 PM
 

This is the time to voice opinions and provide feedback about specific agenda item(s) prior to any Board action. Speakers must complete the Public Comment Form and submit it electronically no later than 12 p.m. the day of each Board meeting. If written testimony or a handout is submitted, presenters are asked to supply one (1) copy via email to communications@stemk12.org

  
  A. Public Comment Sign up link 5 m
   

https://forms.gle/xjYxbDmtekd7PC7B6

  
VIII. Board of Director's Updates 8:16 PM
  A. Preview of Next Meeting FYI Carla Gustafson 5 m
   

February Meeting:

  • Finance - Present Proposed Auditor Selection for FY 24/25 Audit
  • Governance - Updates to Community Use of Facilities Policy
  • CIO Support and Evaluation - Present Draft CIO Contract
  • Annual Board Training - June 13th - all day event
  
IX. Closing Items 8:21 PM
  A. Adjourn Meeting Vote Carla Gustafson
   

Adjournment

 

  

Never Stop Innovating! We envision a world of exponential possibilities where every child develops the innate knowledge, skills, creativity and character to thrive, lead and succeed in an ever-changing future.