Elevate School
Minutes
Board Meeting
Date and Time
Saturday September 8, 2018 at 9:00 AM
Location
University of San Diego 5998 Alcala Park San Diego 92110 room: Mother Rosalie Hill Hall 107
The public comment portion of the meeting is set aside for members of the audience to make comments or raise issues that are not specifically on the agenda or those items that are on the agenda. These presentations are limited to three (3) minutes per person and the total time allotted to non-agenda items will not exceed fifteen (15) minutes.
Directors Present
Carol Leighty, Freda Callahan, Ginger Van Zant, Jill Soule, Scott Hasson, Tom Keliinoi
Directors Absent
None
Guests Present
Kellie Hooper, Morgan Ballis, Patrick Beausoleil, Ryan Elliott
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Tom Keliinoi called a meeting of the board of directors of Elevate School to order on Saturday Sep 8, 2018 at 9:10 AM.
C.
Approve Agenda
Jill Soule made a motion to approve the agenda with the following changes items A & B in section IV will be moved to section III and be items B & C, in section IV item ac will be added for approval of 2017-2018 unaudited actuals.
Freda Callahan seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Freda Callahan |
Aye
|
| Carol Leighty |
Aye
|
| Jill Soule |
Aye
|
| Scott Hasson |
Aye
|
| Ginger Van Zant |
No
|
| Tom Keliinoi |
Aye
|
D.
Approve Minutes
Carol Leighty made a motion to approve minutes from the Board Meeting on 08-14-18 Board Meeting on 08-14-18.
Jill Soule seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Scott Hasson |
Aye
|
| Jill Soule |
Aye
|
| Ginger Van Zant |
Aye
|
| Carol Leighty |
Aye
|
| Freda Callahan |
Aye
|
| Tom Keliinoi |
Aye
|
II. Agenda Items
A.
Appointment of Jerry Beckwith to 2nd 2 year term
Scott Hasson made a motion to appoint Jerry Beckwith to a second year term.
Jill Soule seconded the motion.
The motion did not carry.
| Roll Call | |
|---|---|
| Tom Keliinoi |
Aye
|
| Freda Callahan |
No
|
| Scott Hasson |
Aye
|
| Jill Soule |
Aye
|
| Carol Leighty |
No
|
| Ginger Van Zant |
No
|
III. Recess to Annual Meeting
A.
Recess to Annual Meeting
B.
School Safety
Morgan Ballis from DMB presented.
C.
Facility Planning
Patrick Beausoleil from High Mark presented
IV. Agenda Items
A.
Review Current Board Roster and Terms
Reviewed the current board of directors and discussed succession plan.
Member A: 2019 - 2022
Member B: 2019 - 2022
Member C: 2019 - 2021
Member D: 2017 - 2020
Member E: 2017 - 2020
Member F: 2018 - 2021
Member G: 2018 - 2021
Member A: 2019 - 2022
Member B: 2019 - 2022
Member C: 2019 - 2021
Member D: 2017 - 2020
Member E: 2017 - 2020
Member F: 2018 - 2021
Member G: 2018 - 2021
B.
Election of Officers
Goals and objectives for task force and timeline for next meeting.
C.
Election of Board Chair
Freda Callahan made a motion to elect Carol Leighty as the board chair.
Ginger Van Zant seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ginger Van Zant |
Aye
|
| Scott Hasson |
No
|
| Carol Leighty |
Aye
|
| Freda Callahan |
Aye
|
| Tom Keliinoi |
Aye
|
| Jill Soule |
Aye
|
D.
Election of Vice-Chair
Jill Soule made a motion to elect Freda Callahan as the vice-chair.
Scott Hasson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Scott Hasson |
Aye
|
| Tom Keliinoi |
Aye
|
| Carol Leighty |
Aye
|
| Jill Soule |
Aye
|
| Freda Callahan |
Abstain
|
| Ginger Van Zant |
Aye
|
E.
Election of Secretary
Scott Hasson made a motion to elect Jill Soule.
Freda Callahan seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Scott Hasson |
Aye
|
| Ginger Van Zant |
Aye
|
| Jill Soule |
Abstain
|
| Freda Callahan |
Aye
|
| Carol Leighty |
Aye
|
| Tom Keliinoi |
Aye
|
F.
Election of CFO
Freda Callahan made a motion to elect Tom Keliinoi as CFO.
Jill Soule seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tom Keliinoi |
Abstain
|
| Ginger Van Zant |
Aye
|
| Jill Soule |
Aye
|
| Scott Hasson |
No
|
| Carol Leighty |
Aye
|
| Freda Callahan |
Aye
|
G.
Election of Finance Task Force
Jill Soule made a motion to elect Tom Keliinoi as finance task for chair.
Freda Callahan seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Carol Leighty |
Aye
|
| Tom Keliinoi |
Aye
|
| Jill Soule |
Aye
|
| Ginger Van Zant |
Aye
|
| Scott Hasson |
Aye
|
| Freda Callahan |
Aye
|
H.
Election of Facilities Task Force
Jill Soule made a motion to elect Tom Keliinoi as facilities task force chair.
Freda Callahan seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Carol Leighty |
Aye
|
| Jill Soule |
Aye
|
| Ginger Van Zant |
Aye
|
| Scott Hasson |
No
|
| Tom Keliinoi |
Abstain
|
| Freda Callahan |
Aye
|
I.
Election of Governance Task Force
Ginger Van Zant made a motion to elect Carol Leighty as the governance task force chair.
Freda Callahan seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Jill Soule |
Aye
|
| Scott Hasson |
Aye
|
| Ginger Van Zant |
Aye
|
| Tom Keliinoi |
Aye
|
| Carol Leighty |
Aye
|
| Freda Callahan |
Aye
|
J.
Election of Fundraising Task Force
Freda Callahan made a motion to elect Jill Soule as the fundraising task force chair.
Tom Keliinoi seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Scott Hasson |
No
|
| Freda Callahan |
Aye
|
| Carol Leighty |
Aye
|
| Jill Soule |
Abstain
|
| Ginger Van Zant |
Aye
|
| Tom Keliinoi |
Aye
|
K.
Election of Academic Task Force
Ginger Van Zant made a motion to elect Freda Callahan as academic task force chair.
Jill Soule seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tom Keliinoi |
Aye
|
| Ginger Van Zant |
Aye
|
| Jill Soule |
Aye
|
| Carol Leighty |
Aye
|
| Scott Hasson |
Aye
|
| Freda Callahan |
Aye
|
L.
Election of Strategic Partnership
No vote taken, held in advance
M.
Charter Renewal
Ryan Elliott reported:
Two options with SD Unified School Board:
Two options with SD Unified School Board:
- Oct. 12th charter to SD Unified, public hearing Nov. 13th, action taken in December
- Nov. 2nd charter to SD Unified, public hearing on Dec. 12, action taken in January
N.
Material Revision Timeline
Tom Keliinoi made a motion to bifurcate the renewal and material revision as previously agreed and revisit the material revision timeline in January.
Ginger Van Zant seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Jill Soule |
Aye
|
| Carol Leighty |
Aye
|
| Scott Hasson |
Aye
|
| Freda Callahan |
Aye
|
| Tom Keliinoi |
Aye
|
| Ginger Van Zant |
Aye
|
O.
Governance Task Force
P.
Approve Governance Plan
Carry over board succession plan to October meeting.
Q.
Facilities Task Force
TK: recommend to engage HighMark.
R.
Approve Highmark Proposal
Tom Keliinoi made a motion to approve the HighMark proposal.
Jill Soule seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Carol Leighty |
Aye
|
| Ginger Van Zant |
Aye
|
| Freda Callahan |
Aye
|
| Jill Soule |
Aye
|
| Scott Hasson |
Aye
|
| Tom Keliinoi |
Aye
|
S.
Academic Task Force
Freda Callahan reported:
- meets consistently
- teachers identify needs
T.
Approve Academic Plan for 2018/19
no vote was taken
U.
Finance Task Force
TK reported:
Strategic direction for financial task force to review and report to board:
Strategic direction for financial task force to review and report to board:
- contracts
- how is budget approved and salary increases
- review health and welfare benefits plan
- bonus and stipend plan
V.
Approve Finance Task Force Recommendations
No vote was taken.
W.
Fundraising Task Force
Jill Soule reported:
- recommend no more gala
- recommend keeping
fun run
dine outs
amazon
box tops - need a dedicated person to develop strategic partnerships, should it be it's own task force or under fundraising
- adult spelling bee possibility
X.
Strategic Partnerships - a new paradigm for 2018/19
TK reported:
- Event to recognize Elevate's success and invite potential strategic partners
- Recommend hiring a marketing consultant
- Have one on ones with strategic partners
Y.
Approve Strategic Partnership Plan
No vote was taken.
Z.
Approve DMB Proposal
Tom Keliinoi made a motion to approve the DMB proposal not to exceed $10,000 which includes phase one and - at the discretion of the board after satisfactory completion of phase one - phase two.
Scott Hasson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Freda Callahan |
Aye
|
| Jill Soule |
Aye
|
| Ginger Van Zant |
Aye
|
| Tom Keliinoi |
Aye
|
| Scott Hasson |
Aye
|
| Carol Leighty |
Aye
|
AA.
2018-2019 Board Calendar Planning
The Elevate Board will meet the first Tuesday of the month September - June with the exception of January it will be on the second Tuesday at 5:00 pm.
Board calendar will be on the October agenda.
Board calendar will be on the October agenda.
AB.
Approve Title IX Harassment, Intimidation Discrimination and Bullying Policy, YMC
Scott Hasson made a motion to approve the Title IX policy.
Freda Callahan seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tom Keliinoi |
Aye
|
| Jill Soule |
Aye
|
| Carol Leighty |
Aye
|
| Scott Hasson |
Aye
|
| Ginger Van Zant |
Aye
|
| Freda Callahan |
Aye
|
AC.
Approve 2017-2018 Unaudited Actuals
Tom Keliinoi made a motion to approve the 2017-2018 unaudited actuals.
Jill Soule seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tom Keliinoi |
Aye
|
| Carol Leighty |
Aye
|
| Ginger Van Zant |
Aye
|
| Jill Soule |
Aye
|
| Freda Callahan |
Aye
|
| Scott Hasson |
Abstain
|
V. Closed Session
A.
CEO Evaluation and Compensation
Tom Keliinoi made a motion to approve the evaluation of CEO Ryan Elliott.
Jill Soule seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tom Keliinoi |
Aye
|
| Freda Callahan |
Aye
|
| Jill Soule |
Aye
|
| Scott Hasson |
Aye
|
| Ginger Van Zant |
Aye
|
| Carol Leighty |
Aye
|
VI. Closing Items
A.
Adjourn Meeting
Jill Soule made a motion to adjourn the meeting.
Tom Keliinoi seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tom Keliinoi |
Aye
|
| Freda Callahan |
Aye
|
| Scott Hasson |
Aye
|
| Ginger Van Zant |
Aye
|
| Carol Leighty |
Aye
|
| Jill Soule |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 3:05 PM.
Respectfully Submitted,
Jill Soule