Elevate School
Minutes
Board Meeting
Date and Time
Tuesday August 14, 2018 at 5:00 PM
Location
2285 Murray Ridge Rd, San Diego, CA 92123
The public comment portion of the meeting is set aside for members of the audience to make comments or raise issues that are not specifically on the agenda or those items that are on the agenda. These presentations are limited to three (3) minutes per person and the total time allotted to non-agenda items will not exceed fifteen (15) minutes.
Directors Present
Carol Leighty, Freda Callahan, Ginger Van Zant, Jill Soule (remote), Scott Hasson, Tom Keliinoi
Directors Absent
None
Guests Present
Kellie Hooper, Matt Einsenberg, Ryan Elliott, Scott Fisher
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Tom Keliinoi called a meeting of the board of directors of Elevate School to order on Tuesday Aug 14, 2018 at 5:05 PM.
C.
Public Comment
No public comment.
D.
Approve Agenda
Scott Hasson made a motion to approve the agenda with removing item K.
Carol Leighty seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Scott Hasson |
Aye
|
| Tom Keliinoi |
Aye
|
| Freda Callahan |
Aye
|
| Carol Leighty |
Aye
|
| Jill Soule |
Aye
|
| Ginger Van Zant |
Aye
|
E.
Approve Minutes from 6/26/2018
Carol Leighty made a motion to approve minutes from the Board Meeting on 06-26-18 Board Meeting on 06-26-18.
Ginger Van Zant seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Carol Leighty |
Aye
|
| Ginger Van Zant |
Aye
|
| Jerry Beckwith |
Absent
|
| Freda Callahan |
Aye
|
| Jill Soule |
Aye
|
| Scott Hasson |
Aye
|
| Tom Keliinoi |
Aye
|
F.
Approve Minutes from 7/31/2018
Ginger Van Zant made a motion to approve the minutes from July 31st, 2018 Board Meeting on 07-31-18.
Carol Leighty seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Ginger Van Zant |
Aye
|
| Tom Keliinoi |
Aye
|
| Freda Callahan |
Aye
|
| Carol Leighty |
Aye
|
| Scott Hasson |
Aye
|
| Jerry Beckwith |
Absent
|
| Jill Soule |
Aye
|
Ginger Van Zant commented that the call in system needs to be improved.
TK suggeted the school should look into a conference line. Ryan will investigate.
TK suggeted the school should look into a conference line. Ryan will investigate.
G.
Principals Report
Ryan Elliot reported:
- Teacher retreat 8/1-8/3 at USD,
86% met or exceeding standard for ELA
- Teacher retreat 8/1-8/3 at USD,
- 18 of 22 attendance were returning staff,
- Focus areas; goal setting, math instruction, culturally responsive teaching
- 320 (302 offers out, 20+ offers out)
- Mid-summer shuffles are common
- Great info meeting on Friday 8/10
- SM (20) 10 teachers+Dean of Students+Ed Specialist+PE+RTI+4 support+2 office
- TS: 4 teachers+ED Specialist+ RTI+support
- Tech support+School Psychologist+Instructional Coordinator
- Principal+Director
- Total 36 staff
- Leadership team, principal, director instruction, dean of students counselor
- Meet weekly to guide whole school growth
- Identify and clarify key elements of each person's role
- Consistent message to staff
- Improved eating area inTS
- New desks and chairs in TS
- New before and after school programs: Champions
- 3 counseling interns from SDSU
- 2 students from National University
- Lengthy, arduous, and clarifying process
- Phase 1 with YMC complete updated all legal code pieces
- Teachers assisted with elements 1&2
- Elements 3-16, 85-90% complete
- Communications with charter office about timeline
- Target date to elevate board - Sept./Oct.
86% met or exceeding standard for ELA
- 3rd grade 85%
- 4th grade 97%
- 5th grade 77%
78% met or exceeded standard for math - 3rd grade 75%
- 4th grade 89%
- 5th grade 70%
H.
Financial Update
Matt Eisenberg: Reviewed the financials
Tom Keliinoi discussed having military representation on the board
Scott Hasson discussed a 15% reserve goal, finance task force will present findings at September board meeting
Tom Keliinoi discussed having military representation on the board
Scott Hasson discussed a 15% reserve goal, finance task force will present findings at September board meeting
I.
Approve At-Will Agreements
Ginger Van Zant made a motion to approve three at-will agreements.
Carol Leighty seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Ginger Van Zant |
Aye
|
| Freda Callahan |
Aye
|
| Carol Leighty |
Aye
|
| Jerry Beckwith |
Absent
|
| Jill Soule |
Aye
|
| Tom Keliinoi |
Aye
|
| Scott Hasson |
Aye
|
J.
Review current board roster terms and succession
Carol Leighty:
- Governance Task Force to come up with a proposal for board terms and succession plan
- Board on Track evaluation for board members and training for the September meeting
K.
CFO Board Member Renewal
This item was removed removed from the agenda.
L.
Approve Uniform Complaint Policy
Jill Soule made a motion to approve uniform complaint policy.
Ginger Van Zant seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Jill Soule |
Aye
|
| Ginger Van Zant |
Aye
|
| Freda Callahan |
Aye
|
| Jerry Beckwith |
Absent
|
| Tom Keliinoi |
Aye
|
| Carol Leighty |
Aye
|
| Scott Hasson |
Aye
|
M.
Approve 18-19 Student/Parent Handbook
Scott Hasson made a motion to approve 18-19 Student Handbook with typo and formatting changes.
Freda Callahan seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tom Keliinoi |
Aye
|
| Jill Soule |
Aye
|
| Scott Hasson |
Aye
|
| Freda Callahan |
Aye
|
| Carol Leighty |
Aye
|
| Ginger Van Zant |
Aye
|
N.
Approve 18-19 Personnel Handbook
Freda Callahan made a motion to approve the 18-19 Personnel Handbook with formatting and typo changes and striking the sentence "Increases will be determined on the basis of performance, adherence to School policies, and
procedures, ability to meet or exceed duties per job description and achievement of performance
goals.".
Carol Leighty seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tom Keliinoi |
Aye
|
| Scott Hasson |
Aye
|
| Ginger Van Zant |
Aye
|
| Carol Leighty |
Aye
|
| Freda Callahan |
Aye
|
| Jill Soule |
Aye
|
O.
Approve to extend the meeting until 7:15pm
Freda Callahan made a motion to approve to extend the meeting until 7:15pm.
Carol Leighty seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Carol Leighty |
Aye
|
| Freda Callahan |
Aye
|
| Ginger Van Zant |
Aye
|
| Tom Keliinoi |
Aye
|
| Jill Soule |
Aye
|
| Scott Hasson |
Aye
|
P.
Overview of Champions Before and After School Program
Ryan Elliott:
- New Before and After School Care; Champions
- licensed program, operates at other charter schools, thorough, comprehensive training for staff
- Directed Ryan to renegotiation of the current fee structure and to poll the parents in September to determine the impact of the increased fees.
Q.
DMB Contract Proposal
Ginger Van Zant made a motion to postpone the discussion of DBM contract to the September Annual Meeting where it will be the first item on the agenda.
Freda Callahan seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Jill Soule |
Aye
|
| Freda Callahan |
Aye
|
| Ginger Van Zant |
Aye
|
| Tom Keliinoi |
Aye
|
| Scott Hasson |
No
|
| Carol Leighty |
Aye
|
R.
Authorize Admin Support from School Staff to support Board Tasks
Scott Hasson made a motion to approve administrative support from school staff to support board tasks.
Ginger Van Zant seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tom Keliinoi |
Aye
|
| Carol Leighty |
Aye
|
| Scott Hasson |
Aye
|
| Jill Soule |
Aye
|
| Freda Callahan |
Aye
|
| Ginger Van Zant |
Aye
|
II. Closed Session
A.
Review CEO Evaluation
Ginger Van Zant made a motion to postpone the CEO evaluation to the September meeting, where it will be the second item on the agenda.
Second by Freda Callahan
The board voted unanimously to approve the motion.
Second by Freda Callahan
The board voted unanimously to approve the motion.
III. Closing Items
A.
Adjourn Meeting
Freda Callahan made a motion to adjourn the meeting.
Ginger Van Zant seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Scott Hasson |
Aye
|
| Tom Keliinoi |
Aye
|
| Freda Callahan |
Aye
|
| Carol Leighty |
Aye
|
| Ginger Van Zant |
Aye
|
| Jill Soule |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:14 PM.
Respectfully Submitted,
Jill Soule