James Jordan Middle School Board of Trustees

Annual Budget and LCAP review

Date and Time

Wednesday May 24, 2017 at 7:00 PM PDT

Location

7911 Winnetka Ave, 91306
Meeting Notice
This Board Meeting is open to the public. James Jordan Middle School ("School") welcomes your participation at the School's Board meetings. Participation from various locations will be possible for this meeting, this agenda shall be posted in compliance with the Brown Act at each location and the public can participate from that location. A quorum of members shall participate from inside the boundaries of our authorizing district including remote participation from the following locations which will have appropriate agenda posting and public access in compliance with the Brown Act:  board members will be participating from 6678 Colgate Ave, LA 90048 and  669 West 34th Street, Los Angeles.
 The meeting can be heard by phone at Dial-in Number: (515) 739-1030    Meeting ID: 704-521-672
The purpose of a public meeting of the Board of Trustees ("Board") is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. Your participation assures us of continuing community interest in our School.

To assist you in the ease of speaking/participating in our meetings, the following guidelines are provided:
1. Agendas are available to all audience members at the meeting.
2. "Non-Agenda Item: Request to Speak" and "Agenda Item: Request to Speak" cards are available to all audience members who wish to speak under the general category of "Public Comments" or on any specific agenda item(s) (as applicable). a. Non-agenda items: any person may address the Board concerning any item not on the agenda provided that no individual presentation shall be for more than 3 minutes (or 6 minutes with translation) and the total time for this purpose shall not exceed 20 minutes (provided that the President may grant additional time if circumstances permit). Ordinarily, Board members will not respond to such presentations and no action can be taken as the Board is allowed to take action only on items on the agenda. However, the Board may give direction to staff following a presentation or calendar the issue for further discussion. Individuals may also request that a topic related to school business be placed on a future agenda and once such an item is properly agenized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item. See attached Request to Speak card. b. Agenda Items: any person may address the Board concerning any item on the agenda provided that no individual presentation shall be for more than 3 minutes (6 minutes with translation) and the total time for this purpose shall not exceed 30 minutes (provided that the President may grant additional time if circumstances permit). The presentation to the Board shall be made at the time a specific item is under discussion. See attached Request to Speak card.
3. When addressing the Board, speakers are requested to state their name and address and adhere to the time limits set forth herein. Each speaker is limited to 3 minutes in English and 6 minutes with translation. Spanish translation will be provided by the school at every board meeting. If you need translation for another language, please contact the school 48 hours in advance to allow us to find a translator. 
4. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Principal (alvarado@jamesjordanms.com, 818-882-2496)

Agenda

     
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes
    Approve minutes for April Board meeting on April 20, 2017
  D. Lead Teacher Report
  E. Assistant Principal Report
   

Results from annual parent and student survey.

II. Finance
 
Finance
  A. April Financials
   
Having reviewed the financial reports, the board should consider a motion to approve the April Financials including balance sheet, cash flow and check register. 
  B. Consider contract with ExEd
   
The Board should vote on the recommendation by the Executive Director that we contract with ExEd for another year of back office services and CALPADS support. 
  C. Budget for 2017-18
   

Mike Johnston will present the draft budget for the year 2017-18.   The Executive Director recommends that the board adopt this budget. 

III. Governance
 
Governance
  A. Board Recruitment
   
The JJMS Board of Trustees has expressed a desire to recruit additional board members.  Following a CCSA conference session, Dr. Marsh has prepared a draft of a recruiting and reference tool.  The board should determine a specific plan of action to raise board membership to 9 members (from the current total of 5).  The board should adopt specific plans for recruitment. Odd number make quorum easier to achieve. 
  B. LCAP review of progress
   

The staff will present data to show progress towards the 2016-17 LCAP goals.  The Executive Director has solicited input from the School Site Council and the ELAC group for changes to the 2017-18 LCAP.   The board needs to approve the new LCAP at the June board meeting.  The deadline for submission of the 2017-18 LCAP is June 30. 

IV. CEO Support And Eval
 
CEO Support And Eval
  A. Dr. Marsh evaluation for the 2016-17 school year
   
I wanted to ask far in advance for a full evaluation report with scoring in several categories at the end of this year.  The board needs to delegate the authority for gathering data and drafting a document to a committee of board members.  The ideal target date for completion would be June 30,2017.   

I have attached the LAUSD report and scores for the 2016-17 school year so that they can be considered as part of the evaluation. 
  B. CLOSED SESSION: Evaluation of the Executive Director
   
The board needs time to complete the Evaluation of the Executive Director. 
V. Other Business
  A. June meeting
   

The board must meet during June to approve the new LCAP for submission before June 30, 2017.  Set a meeting time for that board meeting. 

VI. Closing Items
  A. Adjourn Meeting