Latrina read the mission statement. 

Discussed ByLaw Updates first. 

Maybe we should: 

- Work on developing guidelines about how trustees engage in meetings / discussion. Like community guidelines about how we conduct our work. This could be something our committee drafts and brings to the board for feedback. 

- Focus on board recruitment!!!! We need to ensure we have enough members and options for officers in the future. We're also below our mandated minimum. 

---- How do we recruit? Friday Newsletter, local newspapers, word of mouth, 

---- Azizah wonders if we should have a recruiting reception of some kind. It would be just mixing and mingling, that could help bring people in and give them a sense of who we are. EJ notes that maybe rather than calling it a "recruitment" thing, it could be called something with a bit less pressure, maybe "networking" or something else. We could coordinate it with another fun activity. Azizah mentioned it might be a good idea to do a tour of the school. There are some people who volunteer really for the kids, and showing the space can really excite people. Aim for 25-50 people to attend. Maybe the Friends of PVPA could coordinate with us too. 

---- Shino will also send out the 1-pager for recruitment to the committee members. 

---- Do we try to recruit alumni? It might be worth focusing on some of that recruitment. Maybe handwritten letters to folks for anyone we don't know personally. Frank and Martin and Gary might be great resources. Who are the people that came to the anniversary? Those might be helpful folks to reach out to. 

Shino gave update. ByLaws have been sent to DESE for provisional approval. She had sent the version to the full board so everyone could review it - no one had specific comments. 

N/A

Goal 1: Prioritize PVPA’s mission in every aspect of the school community.
Objective 1.1: Maintain a Director of Arts and a Director of Academics as key leadership
positions.

Objective 2.1: Clearly define leadership positions, roles, and responsibilities in a
solidified organizational and leadership structure and share this openly with the greater
PVPA community.

Goal 2: Improve transparency and increase the use of inclusive, collaborative decision-making.
Objective 2.1: Clearly define leadership positions, roles, and responsibilities in a
solidified organizational and leadership structure and share this openly with the greater
PVPA community.

Strategic Action Plan that we would like to work on as a governance

GOAL 4: Improve overall effectiveness of the Board, through consistent communication,
community engagement, and increased Board accountability for promoting, protecting, and
ensuring PVPA’s mission of academic excellence.

It is recommended that we create a timeline and or excel sheet based on the tenure of the board prior to elections.

Revitalize the DEI Committee in collaboration with the Brent, faculty, staff, students. We will research out to see how do we bring committees which no longer exist back.

The committee will meet the 4th  Tuesday of each month. Except December, which we will decide at the Nov. Meeting. 

The next meeting will be November 28th.

Moved to adjourned by Vanessa Ford 

Second by Azizah Yasin.

Meeting is adjourned at 8:10pm