Pioneer Valley Performing Arts Charter Public School

Minutes

Board of Trustees April Meeting

Date and Time

Thursday April 13, 2023 at 6:00 PM

Location

PVPA 3rd Floor Conference Room

15 Mulligan Drive

South Hadley, MA

 

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Topic: Board of Trustees April Meeting


Time: Apr 13, 2023 06:00 PM Eastern Time (US and Canada)

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Trustees Present

Azizah Yasin (remote), David Potter, Jenna Sardella, Mindi Winter, Sasha Viands, Shannon Materka (remote)

Trustees Absent

Danyelle Joujoute, Fiona Yates, Kamali Joseph, LATRINA DENSON, Neil Hede, Shino Pichette, Vanessa Ford

Ex Officio Members Present

Brent Nielsen, Marcy Conner

Non Voting Members Present

Brent Nielsen, Marcy Conner

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

David Potter called a meeting of the board of trustees of Pioneer Valley Performing Arts Charter Public School to order on Thursday Apr 13, 2023 at 6:07 PM.

C.

Read the Mission Statement

D.

D. Approve Minutes

David Potter made a motion to approve the minutes from Board of Trustees March Meeting on 03-14-23.
Jenna Sardella seconded the motion.

Amend to show Shannon Materka present and not remote.

The board VOTED unanimously to approve the motion.
Roll Call
Kamali Joseph
Absent
Azizah Yasin
Aye
Vanessa Ford
Absent
Sasha Viands
Aye
Mindi Winter
Aye
LATRINA DENSON
Absent
Fiona Yates
Absent
David Potter
Aye
Shannon Materka
Aye
Shino Pichette
Absent
Jenna Sardella
Aye
Neil Hede
Absent
Danyelle Joujoute
Absent

E.

Public Comment

II. Head of School Report

A.

Brent's Report

Enrollment amendment was approved by DESE.  We now have 2 students coming in the 12th grade from Palo Friere.  

 

Auditions for next year are underway - music completed and upcoming are theater and dance.

 

Enrollment - back to pre-pandemic numbers! 185 on wait list with 411 enrolled (some with decline).  10th and 11th grade may be a concern if we see a drop off of students but it is not expected.

 

Performances - Pop R&B went to Shea Theater and performed for Aelin Rheinhardt.  Catalyst show, Equinox was last weekend.  Headgear was just last night - audience was larger than expected.  Coming up; MS Play, spring art show, spring music show, HS Theater and grad show.  Graduation at the Academy of Music.

 

Events - ms dance, prom and ms step up.  

 

MCAS - spring season 100% for 10th ELA, grade 7 & 8 did have make up days.  More to come...first week of JUne is final test.

 

Course catalogue is published, grade meetings last week to review with students, worksheets for class sign ups for students.  May 8th walk in scheduling begins.  1st year ever.  

 

Block rotation - task force with parameters agreed upon by management and the Union.  Presented at March curriculum day - looked at staff suggestions - arts wanted longer block.  Dept leaders evaluated yesterday - all seemed happy with final schedule - 5 day schedule with 60 minute blocks dependent upon bargaining - 1 day per week with longer blocks (4) and community time on Wednesday.  Depart Leaders will be talking to staff to gain consensus.

 

6 BSU students attending MLK Family Services tour to HBCUs.  trip has been paid thriugh a combination og school counseling budget and donations.  We did our own trip last year MLK has been doing it for 37 years - better already established - 7 schools in 5 days.

 

Draft copy of 2023-2024 calendar.  Will change - only thing that will not change is the 1st day of school, holidays and vacation weeks.  Everything else is subject to bargaining. Paiadiea placement will be determined by task force.  December curriculum day was moved after agreement in LMC.  Items left based on current CBA.

David Potter made a motion to approve the 2023-2024 draft calendar.
Sasha Viands seconded the motion.

Calendar already agreed upon in Labor Management Committee.  CBA required management to provide a calendar by Feb 1st.  Bargaining has made the process different than usual.  After negotiations the Board will need to make final approval.  As long as not violating CBA management can produce a calendar that meets DESE requirements.

The board VOTED to approve the motion.
Roll Call
LATRINA DENSON
Absent
Fiona Yates
Absent
Kamali Joseph
Absent
David Potter
Aye
Vanessa Ford
Absent
Neil Hede
Absent
Shannon Materka
Aye
Danyelle Joujoute
Absent
Azizah Yasin
Aye
Mindi Winter
Aye
Jenna Sardella
No
Shino Pichette
Absent
Sasha Viands
Aye

III. Board Committee Reports

A.

Finance Committee

Neil is absent, Marcy will update.  

B.

Governance Committee

No Governance report - meeting attempted but no meeting took place.

 

Where are we with Succession Planning?  Bylaws update?  Governance will need to guide this work.  MCPSA diagnostic will be coming at end of month.

C.

Head of School Support & Evaluation Committee

Final check in with Brent has taken place.  Committee has initiated the leadership survey to the leadership team.  Board is next step.  This will inform the Committee in giving final feedback to Brent.  Board will have opportunity to review to set goals for next year with Committee to set final goals.  June Board meeting will have all info.

IV. Internal Stakeholders

A.

Staff Reports

MS - MCAS - ELA 7th & 8th went good.  Jackie does a tremendous job!  PT Conference with half days - new software- ran smoothly, sign ups were easy only negative were the 15 minute cut off was abrupt.  MS dance and play coming.

 

HS - apreciate the snacks in teachers lounge!  9th grade is going strong.  Chat GPT is a real thing the kids have discovered.  Nice weather can be distracting.

 

B.

Student Reports

No students present.

V. President's Business

A.

Union Negotiating Team update

Work underway and moving forward.  Proposal have been submitted and the back and forth has started.  Lots of good will and collaboration.

B.

Remote Meeting Update

OML changes have been extended for 2 years.  Attachement was meant to be the Governor's announcement.

C.

Summer Retreat Planning

No dates yet.  Possible first 2 weeks in August.  Big picture topics - goal setting for Board.

VI. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:01 PM.

Respectfully Submitted,
David Potter
Documents used during the meeting
  • 2023_03_14_board_meeting_minutes.pdf