Monthly Governance Committee Meeting Minutes

November 1, 2022, 8:00-9:00 PM

Minutes Approved

Pioneer Valley Performing Arts Charter Public School

Minutes

Monthly Governance Committee Meeting

Date and Time

Tuesday November 1, 2022 at 8:00 PM

Location

REMOTE: https://dartmouth.zoom.us/j/94206079810?pwd=OU4xS1BLQUI0cllqUkk5dGJkQWpZUT09&from=addon

Committee Members Present

EJ Lafleur (remote), LATRINA DENSON (remote), Shino Pichette (remote)

Committee Members Absent

None

Guests Present

Brent Nielsen (remote), MIndi, Mindi Winter (remote)

I. Opening Items

A. Record Attendance

B. Call the Meeting to Order

Shino Pichette called a meeting of the Governance Committee of Pioneer Valley Performing Arts Charter Public School to order on Tuesday Nov 1, 2022 at 8:04 PM.

C. Read Mission Statement

Shino read the mission statement.

D. Approve Oct 5 Gov Mtg Minutes

EJ Lafleur made a motion to approve the minutes from Monthly Gov Committee Meeting on 10-05-22.

Shino Pichette seconded the motion.

The committee VOTED to approve the motion.

Roll Call
LATRINA DENSON	Aye
Shino Pichette	Aye
EJ Lafleur	Aye

II. Governance

A. New Member Vote & Discussion

Shino Pichette made a motion to Put Vanessa Ford forward for a vote by the full board to become a trustee.

LATRINA DENSON seconded the motion.

Like that she has a new perspective.

The committee VOTED unanimously to approve the motion.

Shino Pichette made a motion to put Sasha Viands forward for a vote by the full board to become a trustee.

EJ Lafleur seconded the motion.

She has valuable perspective, and demonstrated investment in the school.

The committee VOTED unanimously to approve the motion.

Roll Call
LATRINA DENSON	Aye
EJ Lafleur	Aye
Shino Pichette	Aye

Discussed other potential new nominees. Noted that we don't want to pressure anyone to join, because they likely don't have the time / commitment to be a productive member if they are pressured. Also, long term recruitment is great - some committee members are working on this.

The Friends of PVPA needs to be a bit more organized before we send new prospects to them.

B. New Member On-Boarding

Materials for new board members can be found in BoardOnTrack --> Documents --> New Member Onboarding.

C. ByLaws Updates Discussion

Updating the ByLaws is a long process! The commissioner will pick apart every request and ask for justification for every change requested. We need to be sure this is reviewed by our lawyers, as well. We shouldn't be updating our ByLaws too frequently so should include everything we want done. This will likely take at least a full year. We want to not include any fluffy language.

Including a line about student members being voted in as full voting members may add pressure to students to fill a role they are not ready for. We want to be careful to not pressure students into joining the board. It can put students in uncomfortable and inappropriate situations.

Ask the full board about 2.4 Composition.

Pick up the discussion at 3.5 next time.

III. Other Business

A. Confirm Monthly Meeting Time

Monday, Dec 12, 2022, 8pm-9pm.

IV. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:08 PM.

Respectfully Submitted,

Shino Pichette