Pioneer Valley Performing Arts Charter Public School
Minutes
Executive Evaluation Committee
Date and Time
Monday May 23, 2022 at 7:00 PM
Location
Zoom Account is inviting you to a scheduled Zoom meeting.
Topic: Executive Evaluation Committee
Time: May 23, 2022 07:00 PM Eastern Time (US and Canada)
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Committee Members Present
Avital Nathman (remote), David Potter (remote), Maggie Solis (remote), Shannon Materka (remote)
Committee Members Absent
Janice Pamphile, Jesse Pompei, Mindi Winter
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
PVPA Mission Statement
D.
Approve Minutes
| Roll Call | |
|---|---|
| Shannon Materka |
Aye
|
| Avital Nathman |
Aye
|
| Janice Pamphile |
Absent
|
| Maggie Solis |
Aye
|
| Mindi Winter |
Absent
|
| Jesse Pompei |
Absent
|
| David Potter |
Aye
|
| Roll Call | |
|---|---|
| Mindi Winter |
Absent
|
| Maggie Solis |
Aye
|
| Shannon Materka |
Aye
|
| David Potter |
Aye
|
| Avital Nathman |
Aye
|
| Jesse Pompei |
Absent
|
| Janice Pamphile |
Absent
|
Discussion of meeting minutes from 2/7. There was no quorum and no meeting.
| Roll Call | |
|---|---|
| Maggie Solis |
Abstain
|
| David Potter |
Aye
|
| Mindi Winter |
Absent
|
| Janice Pamphile |
Absent
|
| Avital Nathman |
Abstain
|
| Shannon Materka |
Aye
|
| Jesse Pompei |
Absent
|
| Roll Call | |
|---|---|
| Avital Nathman |
Abstain
|
| Janice Pamphile |
Absent
|
| Jesse Pompei |
Absent
|
| Shannon Materka |
Aye
|
| Mindi Winter |
Absent
|
| David Potter |
Aye
|
| Maggie Solis |
Abstain
|
It appears these were approved at the December meeting, but in an abundance of caution to make sure the minutes are properly approved through Board On Track, we had another vote to approve the minutes from 10/21/2021.
| Roll Call | |
|---|---|
| Janice Pamphile |
Absent
|
| Mindi Winter |
Absent
|
| Shannon Materka |
Aye
|
| David Potter |
Aye
|
| Maggie Solis |
Abstain
|
| Avital Nathman |
Abstain
|
| Jesse Pompei |
Absent
|
II. Head of School Survey
A.
Update on Progress
Avital update - shared an updated draft through google docs, there are annotations in different colors with comments:
- Green items are added from SAP
- Orange items are suggested changes
- Purple items are from Shannon
- Strikethrough items are to be removed
Tried to keep it to 5 and no more than 6 items per category
Discussion about the final categories from BoT template - question whether all should be separate
Desire to consolidate to reduce categories
Agreed to combine categories for finances, facilities, and resources into a single category
Agreed to combine items related to communication into a single category for family/community communications
Agreed that midyear evaluation would be shorter, focused on the specific annual goals identified together with HoS
III. Timeline Discussion
A.
Board on Track article
Will discuss during next meeting
B.
Brent will be attending the next meeting and we can talk with Brent about his timelines for submissions to DESE etc. as those might impact the evaluation timeline
IV. Next Steps
A.
Outcomes and Timelines
Shannon - will discuss with Marcy the scope of financial items to include in the HoS evaluation
Maggie - will translate the Google doc into the BoT template before the Board meeting
David - working towards a presentation for Board, with timeline, template
Next Meeting 6/6
Discussed meeting minutes for 3/7/2022 meeting. Shannon observed that minutes are hard to understand without more context. Shannon will revise and resubmit for approval next month.