Pioneer Valley Performing Arts Charter Public School
Minutes
October Board of Trustees Meeting
Date and Time
Tuesday October 9, 2018 at 6:00 PM
Location
PVPA, Ladenheim Library, 15 Mulligan Dr, S. Hadley, MA
Trustees Present
Deborah Jacobson, Donovan Arthen, Gary Huggett, Jorge Rodriguez, Marcus McLaurin, Mindi Winter, Shubhada Rella-Brooks, Stephen Therrien
Trustees Absent
Keith Black, Sean Moore
Trustees who arrived after the meeting opened
Jorge Rodriguez, Stephen Therrien
Trustees who left before the meeting adjourned
Deborah Jacobson
Ex Officio Members Present
Marc Kenen, Marcy Conner
Non Voting Members Present
Marc Kenen, Marcy Conner
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Mindi Winter called a meeting of the board of trustees of Pioneer Valley Performing Arts Charter Public School to order on Tuesday Oct 9, 2018 at 6:00 PM.
C.
Read Mission Statement
Read by Gary Huggett
D.
Public Comments
E.
Approve Minutes
Gary Huggett made a motion to approve minutes from the Annual Retreat on 08-21-18 Annual Retreat on 08-21-18.
Donovan Arthen seconded the motion.
The board VOTED to approve the motion.
Jorge Rodriguez arrived.
II. Finance
A.
Report from Treasurer
B.
Auditor's Report
Deb reporting that the Auditor report is completed and that there are no findings in the Audit
Donovan - Moving to Accept the Auditor's report from the MP Group with a clear Audit.
Discussion:
Donovan - Moving to Accept the Auditor's report from the MP Group with a clear Audit.
Discussion:
- Can not table the Audit acceptance because the report has to be submitted to DESE by Nov 1st
- Audit is in Draft form now what is needed -
- Letter needs to be sent to each Legal Entity that we use within the year and ask about future Litigation that is pending, those letters are outstanding.
- The Audit will be available when Finalized
Stephen Therrien arrived.
Donovan Arthen made a motion to To accept and move forward with the Audit, Clear Audit from the MP Group and direct the Treasurer to sign the Audit as soon as possible.
Gary Huggett seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mindi Winter |
Aye
|
| Deborah Jacobson |
Aye
|
| Donovan Arthen |
Aye
|
| Sean Moore |
Absent
|
| Keith Black |
Absent
|
| Stephen Therrien |
Abstain
|
| Jorge Rodriguez |
Aye
|
| Marcus McLaurin |
Aye
|
| Gary Huggett |
Aye
|
| Shubhada Rella-Brooks |
Aye
|
III. Governance
A.
Election of Andrea Nathanson, David Potter, and Lori Leistyna
Donovan Arthen made a motion to To elect Andrea Nathanson, David Potter, and Lori Leistyna to the board, each to serve a 2 year term.
Deborah Jacobson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Gary Huggett |
Aye
|
| Sean Moore |
Absent
|
| Jorge Rodriguez |
Aye
|
| Deborah Jacobson |
Aye
|
| Donovan Arthen |
Aye
|
| Keith Black |
Absent
|
| Shubhada Rella-Brooks |
Aye
|
| Mindi Winter |
Aye
|
| Marcus McLaurin |
Abstain
|
| Stephen Therrien |
Aye
|
B.
Election of Clerk
Gary Huggett made a motion to Elect Shubuhada Rella-Brooks to a Term as Clerk.
Deborah Jacobson seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Executive Director's Report
A.
ED Report
Deborah Jacobson left.
Marc gave the highlights of his ED report.
V. Community Outreach
A.
Alumni Association updates
Encourage Board members to attend Alumni event in November.
VI. Leadership Performance Evaluation
A.
ED Evaluation Update
Donovan and Melinda did the first round of the Performance Appraisal.
Next steps will be for the entire Board to evaluate ED then a smaller contingent of questions, to be used to send to entire Community.
Next steps will be for the entire Board to evaluate ED then a smaller contingent of questions, to be used to send to entire Community.
VII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:00 PM.
Respectfully Submitted,
Mindi Winter