Board of Trustee Meeting Agenda

October 21, 2025, 6:00-8:00 PM

Agenda Packet

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Pioneer Valley Performing Arts Charter Public School

Board of Trustee Meeting

October 2025

Published on October 18, 2025 at 10:50 PM EDT

Date and Time

Tuesday October 21, 2025 at 6:00 PM EDT

Location

15 Mulligan, Dr. South Hadley, MA 01075

Agenda

Section Number	Topic Number	Details	Purpose	Presenter	Time
I.	Opening Items				6:00 PM
	A.	Record Attendance		LATRINA DENSON	1 m
	B.	Call the Meeting to Order		LATRINA DENSON	1 m
	C.	Read the Mission Statement		A member of the Board	1 m
		PVPA offers its students intensive exposure to the performing arts within the context of an excellent college preparatory curriculum.
	D.	Approve Minutes	Approve Minutes	LATRINA DENSON	10 m
		Please read minutes and prepare concerns or questions prior to the meeting Vote on Minutes: July 27, 2025
		Minutes for Board of Trustee Retreat 2025: Sunday, July 27, 2025 on July 27, 2025
	E.	Approval of Minutes	Approve Minutes	LATRINA L DENSON	5 m
		To amend the following minutes to include the executive sessions minutes for: March 4, 2025 Minutes for Executive Session Meeting For Board of Trustee Members on March 4, 2025 PVPA Board of Trustees Exec. Session 3 4 25 Minutes (1).pdf
	F.	Approval of Minutes	Approve Minutes	LATRINA L DENSON	5 m
		To amend March 11, 2025 to include the attached letters for Alex Solis, Trish Hede, and executive session minutes. Executive Session MARCH 11, 2025.docx.pdf Board_Speech_3_11_25.pdf 2025_03_11_board_meeting_minutes (3).pdf Board_Letter_3-11-25.pdf
	G.	Approval of Minutes	Approve Minutes	LATRINA L DENSON	5 m
		To amend the following minutes to include the executive sessions minutes for: May 13, 2025 2025_05_13_board_meeting_minutes (1).pdf MAY 13, 2025 Executive Session .docx (1).pdf
II.	Public Comment				6:28 PM
	A.	Brief comments and/or questions welcomed.	Discuss	LATRINA DENSON	15 m
		Public Comment is a time to for us to hear directly from the community. We genuinely value every opinion, as your feedback is crucial to our work as we provide service and support to PVPA students, families, and staff. Please note that the Board generally does not respond directly during Public Comment to ensure that we give full consideration to each issue before formulating an official response.
III.	Head of School Report				6:43 PM
	A.	Brent's Report	Discuss	Brent Nielsen	15 m
		Update on the following: Opening of School Strategic Planning Committee
	B.	Title IX Policy Approval	Vote	Brent Nielsen	15 m
		The board of trustee will vote on the new Title IX Policy. Sexual Harassment_Discrimination Policy (updated 9_1_2025).docx (1).pdf
	C.	Administration of Medications Policy for 2025-2027	Vote	Brent Nielsen	10 m
		Draft Administration of Medications Policy 2025-2027 (1).pdf
IV.	Board Committee Reports				7:23 PM
	A.	Finance Committee	Discuss	Marcy Conner and Neile Hede	15 m
		FY 25 Audit Report PVPA - FY25 Draft Financial Statements 10.5.25 (1).pdf
	B.	Governance Committee	Discuss	Azizah Yasin	15 m
		Welcome, Our New Members! And update on application process
V.	President's Business				7:53 PM
	A.	Board Retreat, November 18th 4-8pm	Discuss	LATRINA DENSON	5 m
		Retreat with Julia Bowen (4 hours), November 18th 4pm-8pm Library Room (In-person ONLY) Dinner Provided
	B.	Charter School Renewal Meeting with DESE	Discuss	LATRINA DENSON	10 m
		Charter School Renewal Meeting with DESE update
	C.	Confirming meeting attendance	Discuss	LATRINA DENSON	5 m
	D.	Committee Recommended Assignments	Discuss	LATRINA L DENSON	15 m
		Finance Committee: Nei Hede (Chair), Thomas Roy Governance Committee: Azizah Yasin (Chair), Grace Bannasch, Ann Dargie Friends of PVPA Liaison: Emily Whitebear Head of School Support and Evaluation Committee: Latrina Denson, Azizah Yasin Matt Schmidt Union Negotiation: Latrina Denson, Azizah Yasin Infrastructure and Facilities
VI.	Closing Items				8:28 PM
	A.	Adjourn Meeting	Vote		1 m