Sage Oak Charter Schools
Minutes
Board of Directors Study Session
Date and Time
Thursday August 8, 2024 at 10:15 AM
Location
Sage Oak Charter Schools
1473 Ford Street, Suite #105
Redlands, CA 92373
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
ID: 97650723489
Passcode: 629519
Passcode: 629519
MISSION STATEMENT
Educating students through a personalized and collaborative learning approach, empowering them to lead purposeful and productive lives.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Directors Present
M. Humphrey, P. Matz, W. Hall
Directors Absent
S. Fraire, S. Houle
Guests Present
B. Bookser, E. Horta, K. Prins, K. Woodgrift
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Pledge of Allegiance
A.
Led by Board President or designee
III. Approve/Adopt Agenda
A.
(Action) Approval of August 8, 2024 Board of Directors Study Session
| Roll Call | |
|---|---|
| M. Humphrey |
Aye
|
| W. Hall |
Aye
|
| S. Houle |
Absent
|
| S. Fraire |
Absent
|
| P. Matz |
Aye
|
IV. Approve Minutes
A.
(Action) Approval of Minutes for June 13, 2024 Regular Meeting of the Board of Directors
| Roll Call | |
|---|---|
| P. Matz |
Aye
|
| S. Houle |
Absent
|
| W. Hall |
Aye
|
| S. Fraire |
Absent
|
| M. Humphrey |
Aye
|
B.
(Action) Approval of Minutes for June 20, 2024 Regular Meeting of the Board of Directors
| Roll Call | |
|---|---|
| S. Fraire |
Absent
|
| W. Hall |
Aye
|
| P. Matz |
Aye
|
| M. Humphrey |
Aye
|
| S. Houle |
Absent
|
V. Public Comment - Closed Session
A.
Public Comment
There was no public comment regarding Closed Session.
VI. Adjourn to Closed Session
A.
The Board Will Consider and May Act on Any of the Closed Session Matters
| Roll Call | |
|---|---|
| S. Houle |
Absent
|
| W. Hall |
Aye
|
| P. Matz |
Aye
|
| S. Fraire |
Absent
|
| M. Humphrey |
Aye
|
VII. Closed Session
A.
Closed Session Agenda
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Gov. Code Section 54956.9(d)(1).) Case No. 2024050757
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Gov. Code Section 54956.9(d)(1).) Case No. 2023110892
3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Gov. Code Section 54956.9(d)(1).) CDE No. S-1144-23/24
VIII. Reconvene Regular Meeting
A.
Report Out Any Action Taken in Closed Session
The Board of Directors Study Session reconvened at 10:36 a.m.
| Roll Call | |
|---|---|
| S. Fraire |
Absent
|
| P. Matz |
Aye
|
| M. Humphrey |
Aye
|
| W. Hall |
Aye
|
| S. Houle |
Absent
|
| Roll Call | |
|---|---|
| S. Fraire |
Absent
|
| W. Hall |
Aye
|
| M. Humphrey |
Aye
|
| P. Matz |
Aye
|
| S. Houle |
Absent
|
IX. Public Comments/Recognition/Reports
A.
Public Comment
There was no request for public comment.
X. Consent Agenda
A.
Consent- Policy Development
4000 Series- Personnel Services:
4175-SO Salary Advancement Policy
6000 Series- Instruction:
6010-SO Independent Study Policy
Items listed under the Consent Agenda are considered routine and will be approved/adopted by a single motion.
| Roll Call | |
|---|---|
| S. Houle |
Absent
|
| S. Fraire |
Absent
|
| W. Hall |
Aye
|
| M. Humphrey |
Aye
|
| P. Matz |
Aye
|
XI. Board Governance
A.
(Action) Approval of 2024-2025 Board Evaluator Stipend
| Roll Call | |
|---|---|
| S. Fraire |
Absent
|
| M. Humphrey |
Aye
|
| W. Hall |
Aye
|
| S. Houle |
Absent
|
| P. Matz |
Aye
|
XII. Business Services
A.
(Action) Approval of Sage Oak Charter School Petition for Charter Renewal
| Roll Call | |
|---|---|
| M. Humphrey |
Aye
|
| S. Fraire |
Absent
|
| W. Hall |
Aye
|
| P. Matz |
Aye
|
| S. Houle |
Absent
|
B.
(Action) Approval of Memorandum of Understanding between Sage Oak Charter School and the Helendale School District
| Roll Call | |
|---|---|
| W. Hall |
Aye
|
| S. Fraire |
Absent
|
| S. Houle |
Absent
|
| P. Matz |
Aye
|
| M. Humphrey |
Aye
|
XIII. Human Resources
A.
(Action) Approval of 2024-2025 Superintendent/CEO Evaluation Timeline and Plan
| Roll Call | |
|---|---|
| W. Hall |
Aye
|
| S. Houle |
Absent
|
| M. Humphrey |
Aye
|
| S. Fraire |
Absent
|
| P. Matz |
Aye
|
XIV. Oral Presentations
A.
Annual Board of Directors' Self-Evaluation
The Board of Directors appreciates the strong collaboration, clear communication, and focus on student achievement at Sage Oak. They reiterated the importance of a comprehensive selection and onboarding process for new Board members, involving the entire Board and Superintendent/CEO, to ensure team unity and alignment with Sage Oak's mission, vision, and core values. While no immediate action is required, the Board remains open to considering new candidates who fit well with the existing team. After reviewing the Superintendent/CEO succession plan, the Board concluded that the current process is sufficient and that there is no further action at this time. The plan will periodically be reviewed to ensure its continued effectiveness.
B.
Sage Oak Charter Schools Strategic Plan 2024-2027 Update
Superintendent Woodgrift provided an update on the 2024-2027 Sage Oak Charter Schools Strategic Plan. Sage Oak, celebrating its 10th year, is centered on "Excellence through Personalized Learning," which aligns with its core values and mission. This year's strategic plan integrates the Local Control and Accountability Plan (LCAP) and the Western Association of Schools and Colleges (WASC) into one unified document, streamlining efforts across the board. Key priorities include improving student success, particularly in math proficiency and English learner progress, enhancing staff professional development, and leveraging AI for data-driven decision-making. A new Leadership Academy was also introduced to develop future leaders within the organization, and initiatives to increase community engagement among students, parents, and staff were discussed.
XV. Calendar
A.
Future Meetings
The next scheduled meeting will be a Regular Meeting of the Board of Directors held on September 12, 2024.
XVI. Closing Items
A.
Adjourn Meeting
| Roll Call | |
|---|---|
| W. Hall |
Aye
|
| P. Matz |
Aye
|
| M. Humphrey |
Aye
|
| S. Houle |
Absent
|
| S. Fraire |
Absent
|
- BUS Consent - Policy Development_8.8.2024.pdf
- Sage Oak Charter School Petition for Charter Renewal_Final_8.8.2024.pdf
- Memorandum of Understanding between Sage Oak Charter School and the Helendale School District_8.8.2024.pdf
- 2024-2025 Superintendent of Schools_CEO Evaluation Timeline and Plan_8.8.2024.pdf
- Annual Board of Directors' Self-Evaluation_DRAFT_8.8.2024.pdf
- Review_ Superintendent_CEO Succession Plan_8.8.2024.pdf
- Review_ Board Succession Plan_8.8.2024.pdf
- Sage Oak Charter Schools Strategic Plan 2024-2027_8.8.2024.pdf
W. Hall, Board President, led the meeting in the Pledge of Allegiance.