Sage Oak Charter Schools
Minutes
Regular Meeting of the Board of Directors
Date and Time
Thursday January 11, 2024 at 10:15 AM
Location
Sage Oak Charter Schools
1473 Ford Street, Suite #105
Redlands, CA 92373
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
ID: 99843302143
Passcode: 755303
Passcode: 755303
MISSION STATEMENT
Educating students through a personalized and collaborative learning approach, empowering them to lead purposeful and productive lives.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Directors Present
P. Matz, S. Fraire, S. Houle, W. Hall
Directors Absent
M. Humphrey
Guests Present
Brad Bookser, E. Horta (remote), K. Woodgrift, Larry King
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Pledge of Allegiance
A.
Led by Board President or designee
III. Approve/Adopt Agenda
A.
January 11, 2024 Regular Meeting of the Board of Directors
| Roll Call | |
|---|---|
| S. Fraire |
Aye
|
| W. Hall |
Aye
|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
| P. Matz |
Aye
|
IV. Approve Minutes
A.
December 14, 2023 Regular Meeting of the Board of Directors
| Roll Call | |
|---|---|
| S. Fraire |
Aye
|
| P. Matz |
Aye
|
| W. Hall |
Aye
|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
V. Public Comments/Recognition/Reports
A.
Request for Public Comment
There was no request for public comment.
VI. Correspondence/Proposals/Reports
A.
Special Education Update - Presented by Kelly Prins, Director of Special Education
Kelly Prins, Director of Special Education, Danielle Ruiz, Assistant Director of Special Education, Sarah Gonzales, Program Specialist, and Dayna Van Farowe, Program Specialist, presented the Special Education Update.
B.
2022-2023 State Assessment Data Student Achievement - Presented by Poppy Perfect, Operations and Accountability Coordinator
Poppy Perfect, Operations and Accountability Coordinator presented the 2022-2023 State Assessment Data Student Achievement presentation.
VII. Consent Agenda
A.
Consent - Business Financial/Services
- Check Register - December 2023
- Ratification of Mobile Beacon Agreement
- Ratification of Oddu, the Strategist, Creative Services Agreement
- Ratification of Skill Struck Quote
- Ratification of National Software, Inc. (1099FIRE) Agreement
- Ratification of 2023-2024 Special Education Contracted Vendors
- Ratification of Paradise Point Group Sales Agreement
B.
Consent - Personnel Services
- Approval of Certificated Personnel Report
- Approval of Classified Personnel Report
- Approval of Job Descriptions
- Approval of 2024 IRS Mileage Reimbursement Rate
C.
Approval of Consent Agenda
Items listed under the Consent Agenda are considered routine and will be approved/adopted by a single motion.
| Roll Call | |
|---|---|
| P. Matz |
Aye
|
| W. Hall |
Aye
|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
| M. Humphrey |
Absent
|
VIII. Board Governance
A.
(Action) Approval of Sage Oak Charter Schools Crisis Communication Plan
| Roll Call | |
|---|---|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
| M. Humphrey |
Absent
|
| W. Hall |
Aye
|
| P. Matz |
Aye
|
IX. Operations and Accountability Services
A.
(Action) Approval of 2022-2023 School Accountability Report Cards (SARC)
| Roll Call | |
|---|---|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
| M. Humphrey |
Absent
|
| W. Hall |
Aye
|
| P. Matz |
Aye
|
X. Personnel Services
A.
(Action) Approval of Insurance Broker Change to Newfront Insurance Services LLC
| Roll Call | |
|---|---|
| S. Fraire |
Aye
|
| W. Hall |
Aye
|
| P. Matz |
Aye
|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
XI. Calendar
A.
Future Meetings
The next scheduled meeting will be a Regular Board of Directors Meeting held on February 8, 2024.
XII. Comments
A.
Board Comments
The Board of Directors thanked the Sage Oak staff for their seamless presentations today, acknowledging the extensive work and preparation behind the delivery. The leadership team is exceptional, with fantastic individuals in every position. The insurance presentation recommending a new broker received praise for its compelling portrayal. The Board acknowledged the challenges faced by other schools and extended a heartfelt thanks to all involved in supporting Sage Oak's vision.
B.
Superintendent Comments
Superintendent Krista Woodgrift took a moment to recognize the special education team for their hard work and highlight Kelly Prins' contributions, including introducing the Orton Gillingham approach. Ms. Woodgrift praised Larry King for his support in strengthening the relationships with Sage Oak's authorizing districts. In addition, Superintendent Woodgrift thanked Courtney Gibson, Senior Administrator of Public Information and Media, who led the pathway for establishing the crisis communication plan. Ms. Woodgrift also recognized Martha Villalobos, Human Resources Senior Administrator, for her thorough research and support in vetting new insurance brokers. Superintendent Woodgrift thanked the Board for their positive comments and acknowledged the upcoming agenda items, which include an update on Sage Oak's intervention programs and a state budget overview.
XIII. Closing Items
A.
Adjourn Meeting
| Roll Call | |
|---|---|
| P. Matz |
Aye
|
| W. Hall |
Aye
|
| S. Fraire |
Aye
|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
- Special Education Update_Presentation_1.11.2024.pdf
- 2022-2023 State Assessment Data Student Achievement Presentation_1.11.2024.pdf
- BUS Consent - Business_Financial Services_1.11.2024.pdf
- Check Register - December 2023.pdf
- Mobile Beacon Agreement_1.11.2024.pdf
- Oddu, the Strategist, Creative Services Agreement_1.11.2024.pdf
- Skill Struck Quote_1.11.2024.pdf
- National Software, Inc. (1099FIRE) Agreement_1.11.2024.pdf
- 2023-2024 Special Education Contracted Vendors_1.11.2024.pdf
- Paradise Point Group Sales Agreement_1.11.2024.pdf
- BUS Consent - Personnel Services_1.11.2024.pdf
- Job Descriptions_1.11.2024.pdf
- 2024 IRS Mileage Reimbursement Rate_1.11.2024.pdf
- Sage Oak Charter Schools Crisis Communication Plan_1.11.2024.pdf
- Crisis Communication Plan Presentation_1.11.2024.pdf
- 2022-2023 School Accountability Report Card (SARC) Presentation_1.11.2024.pdf
- 2023_School_Accountability_Report_Card_Sage_Oak_Charter_School_Warner_20240102_1.11.2024.pdf
- 2023_School_Accountability_Report_Card_Sage_Oak_Charter_School_Helendale_20240102_1.11.2024.pdf
- 2023_School_Accountability_Report_Card_Sage_Oak_Charter_School_Keppel_20240102_1.11.2024.pdf
- Newfront Insurance Services LLC Overview Presentation_1.11.2024.pdf
W. Hall, Board President, led the meeting in the Pledge of Allegiance.