Educating students through a personalized and collaborative learning approach, empowering them to lead purposeful and productive lives.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Agenda
Section Number
Topic Number
Details
Purpose
Presenter
Time
I.
Opening Items
9:00 AM
A.
Call the Meeting to Order
Board President
1 m
B.
Record Attendance
Board President
1 m
Roll Call:
William Hall, President
Michael Humphrey, Vice President
Steve Fraire, Clerk
Susan Houle, Member
Peter Matz, Member
II.
Pledge of Allegiance
9:02 AM
A.
Led by Board President or designee
Board President
1 m
III.
Approve/Adopt Agenda
9:03 AM
A.
(Action) Approval of Agenda for December 12, 2024 Regular Meeting of the Board of Directors
Vote
Board President
1 m
It is recommended the Board approve the agenda for the December 12, 2024, Regular Meeting of the Board of Directors as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __
IV.
Approve Minutes
9:04 AM
A.
(Action) Approval of Minutes for October 8, 2024 Regular Meeting of the Board of Directors
Approve Minutes
Board President
1 m
It is recommended the Board approve the minutes from the October 8, 2024, Regular Meeting of the Board of Directors as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
(Action) Approval of Minutes for November 14, 2024 Board of Directors Study Session
Approve Minutes
Board President
1 m
It is recommended the Board approve the minutes from the November 14, 2024, Board of Directors Study Session as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
Please submit a Request to Speak to the Board of Directors using the chat feature on the right-hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions, and reports to the Board and is not intended to be a question-and-answer period. If you have questions for the Board, please provide the Board President with a written statement, and an administrator will provide answers at a later date.
Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent Agenda upon the request of any member of the Board, discussed, and acted upon separately.
The items below form our Consent Agenda. The last item in this section is a single vote to approve them en masse.
A.
Consent - Business Financial/Services
1 m
Check Register - October 2024
Check Register - November 2024
Report of Investment Activity - September 2024
Report of Investment Activity - October 2024
Ratification of Fullerton Free Church Facilities Use Agreements
Ratification of City of Rancho Cucamonga Permit #R22325
Ratification of Red Herring Agreement with San Diego County Superintendent of Schools
Ratification of Grammarly, Inc. Order Form (Renewal)
Ratification of Office Beacon LLC Agreement
Ratification of School Pathways LLC Quote Forms- Incident IQ Bridge (Renewal)
Ratification of Marriott Riverside at the Convention Center Addendum
Ratification of ClickUp Service Order Forms
Ratification of City of Rancho Cucamonga Permit #R22323
Ratification of Skill Struck, Inc. Chat for Schools Quote
(Action) Approval of 2024-2025 Sage Oak Charter Schools First Interim Budget (FIB) Report, Presented by Habib Tahmas, Senior Director of Fiscal Services
Vote
Tim O'Brien
14 m
It is recommended the Board approve the 2024-2025 First Interim Budget (FIB) Report as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
(Action) Approval of Annual Independent Auditors' Report for Sage Oak Charter Schools, Year Ended June 30, 2024 (Draft)- Prepared and Presented by CliftonLarsonAllen (CLA)
Vote
Tim O'Brien
8 m
It is recommended the Board approve the Annual Independent Auditors' Report - Year Ended June 30, 2024 (Draft) as presented, for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Fiscal Impact: None
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
(Action) Approval of One-time, Off-Schedule Employee Recognition Payment
Vote
Candice Coffey
2 m
It is recommended the Board approve a one-time, off-schedule employee recognition payment of $2,400 or 10% of their projected income, whichever is less, for staff of Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Fiscal Impact: $850,000
Sage Oak Charter School (#1885) $687,650
Sage Oak Charter School - Keppel (#1886) $62,900
Sage Oak Charter School - South (#2051) $99,450
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
(Action) Approval of New 5025-SO Title IX, Sex-Based Discrimination and Sex-Based Harassment Policy
Vote
Candice Coffey
2 m
It is recommended the Board approve the new 5025-SO Title IX, Sex-Based Discrimination and Sex-Based Harassment Policy as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
(Action) Approval of new 5090-SO Harassment, Intimidation, Discrimination, and Bullying Policy
Vote
Candice Coffey
2 m
It is recommended the Board approve the new 5090-SO Harassment, Intimidation, Discrimination, and Bullying Policy as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
Organizational Structure - Annual Meeting of the Board
9:53 AM
A.
(Action) Election of the Sage Oak Charter Schools Board President
Vote
Board President
1 m
In accordance with the Third Amended Bylaws of Sage Oak Charter Schools, Article VII, Section 7.02, Election of Board Officers, it is recommended the Board of Directors conduct the election for the following Board officer position:
Board President: _____________
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
B.
(Action) Election of the Sage Oak Charter Schools Board Vice President
Vote
Board President
1 m
In accordance with the Third Amended Bylaws of Sage Oak Charter Schools, Article VII, Section 7.02, Election of Board Officers, it is recommended the Board of Directors conduct the election for the following Board officer position:
Board Vice President: ___________
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
C.
(Action) Election of the Sage Oak Charter Schools Board Clerk
Vote
Board President
1 m
In accordance with the Third Amended Bylaws of Sage Oak Charter Schools, Article VII, Section 7.02, Election of Board Officers, it is recommended the Board of Directors conduct the election for the following Board officer position:
Board Clerk: _________
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
D.
(Action) Full Board Action In Lieu of Audit Committee, Fiscal Year 2024-2025
Vote
Krista Woodgrift
2 m
An annual independent financial audit of the books and records of Sage Oak Charter Schools will be conducted as required by Education Code Sections 47605(c)(5)(I) and 47605(m).
It is recommended the Sage Oak Charter Schools Board of Directors oversee the selection of an independent auditor and the completion of an annual audit of the school's financial affairs as a full Board for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
E.
(Action) Approval of Sage Oak Charter Schools Board of Directors Manual Revisions
Vote
Krista Woodgrift
1 m
It is recommended the Board approve the revisions to the Board of Directors Manual as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Fiscal Impact: N/A
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
