Packet ready

Sage Oak Charter Schools

Regular Meeting of the Board of Directors

Published on September 5, 2025 at 3:54 PM PDT

Date and Time

Thursday September 11, 2025 at 10:45 AM PDT

Location

Sage Oak Charter Schools

1473 Ford Street, Suite #105

Redlands, CA 92373

 

Regus- Gateway Chula Vista

333 H Street, Suite 5000

Chula Vista, CA 91910


Join Zoom Meeting

ID: 98682704127
Passcode: 517495
 

‪(US) +1 346-248-7799‬

Passcode: 517495

MISSION STATEMENT

Educating students through a personalized and collaborative learning approach, empowering them to lead 

purposeful and productive lives.
 

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
 

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY

The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

 

  REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 10:45 AM
  A. Call the Meeting to Order Board President 1 m
  B. Record Attendance Board President 1 m
   

Roll Call:

William Hall, President

Michael Humphrey, Vice President

Steve Fraire, Clerk

Susan Houle, Member

Peter Matz, Member

  
II. Pledge of Allegiance 10:47 AM
  A. Led by Board President or designee Board President 1 m
III. Approve Agenda 10:48 AM
  A. (Action) Approval of September 11, 2025 Regular Meeting of the Board of Directors Vote Board President 1 m
   

It is recommended the Board approve the agenda for the September 11, 2025, Regular Meeting of the Board of Directors as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __

  
IV. Approve Minutes 10:49 AM
  A. (Action) Approval of Minutes for August 14, 2025 Board of Directors Study Session Approve Minutes Board President 1 m
   

It is recommended the Board approve the minutes from the August 14, 2025, Board of Directors Study Session as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
    Minutes for Board of Directors Study Session on August 14, 2025  
V. Public Comment - Closed Session
 

The public has a right to comment on any items of the Closed Session agenda. Members of the public will be permitted to comment on any other item within the Board's jurisdiction under section Public Comments/Recognition/Reports.

  
VI. Adjourn to Closed Session 10:50 AM
  A. The Board Will Consider and May Act on Any of the Closed Session Matters Board President 1 m
   

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
VII. Closed Session 10:51 AM
  A. Closed Session Agenda Board President 10 m
   

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION 

    (Gov. Code Section 54956.9(d)(1)) 

    OAH Case No. 2025040083; OAH Case No. 2025070006

  
VIII. Reconvene Regular Meeting 11:01 AM
  A. Report Out Any Action Taken in Closed Session Board President 1 m
IX. Public Comments/Recognition/Reports
 

Please submit a Request to Speak to the Board of Directors using the chat feature on the right-hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions, and reports to the Board and is not intended to be a question-and-answer period. If you have questions for the Board, please provide the Board President with a written statement, and an administrator will provide answers at a later date.

  
X. Correspondence/Proposals/Reports 11:02 AM
  A. Sage Oak Highlights Krista Woodgrift 10 m
     
XI. Consent Agenda 11:12 AM
 

Items listed under Consent are considered routine and will be approved by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent Agenda upon the request of any member of the Board and discussed and acted upon separately.  


The items below form our Consent Agenda. The last item in this section is a single vote to approve them en masse.

  
  A. Consent - Business Services 1 m
   
  1. Check Register - June 2025
  2. Check Register - July 2025
  3. Check Register - August 2025
  4. Report of Investment Activity - May 2025
  5. Report of Investment Activity - June 2025
  6. Report of Investment Activity - July 2025
  7. Ratification of City of Rancho Cucamonga R. C. Sports Center Permit #R23544
  8. Ratification of Red Herring Agreement with San Diego County Superintendent of Schools (Renewal)
  9. Ratification of Tabor Storage Solutions LLC Proposal
  10. Ratification of Splashtop Quote (Renewal)
  11. Ratification of Riverside Convention Center Contract (March Summit)
  12. Ratification of Riverside Convention Center Contract (Leadership Team Meeting)
  13. Ratification of Riverside Convention Center Contract Addendum
  14. Ratification of Online Purchasing System Services Agreement (Renewal)
  15. Ratification of Fleming Research International, LLC Agreement Addendum
  16. Ratification of Wyebot, Inc. Quote (Renewal)
  17. Ratification of JAMF Software, LLC Quote #Q-549637 (Renewal)
  18. Ratification of JAMF Software, LLC Quote# Q-632273 (Renewal)
  19. Ratification of Alarmco Security Systems, Inc. Quote #Q001351
  20. Ratification of Chaffey College, Chino Community Center, Facility Rental Contract
  21. Ratification of Fairfield Inn & Suites Riverside Corona/Norco Event Space Rental Agreement
  22. Ratification of Cordance Operations, LLC, Hapara Quote (Renewal)
  23. Ratification of Zoom Communications, Inc. Order Form (Renewal)
  24. Ratification of Cvent, Inc. Quote #1921075
  25. Ratification of the Certified Request for Funding for the Mandate Block Grant (MBG) 2025-26
  26. Ratification of Mobile Beacon Agreement (Renewal)
  27. Ratification of FedEx Transportation Services Agreement (Renewal)
  28. Ratification of City of Redlands Park Reservation Request
  29. Ratification of Los Alamos Sports Park - City of Murrieta, Park Reservation Request
  30. Ratification of Red Hill Park - City of Rancho Cucamonga, Park Reservation Request
  31. Ratification of City of Victorville Park Reservation Request
  32. Ratification of Rancho Simi Recreation and Park District Facility Use Permit #35593
  33. Ratification of Rancho Simi Recreation and Park District Facility Use Permit #35612
  34. Ratification of Rancho Simi Recreation and Park District Facility Use Permit #35846
  35. Ratification of Central Park Facility Rental Request (Teacher PLCs)
  36. Ratification of Central Park Facility Rental Request (Living History Social)
  37. Ratification of Central Park Facility Rental Request (PLA Promotion Ceremony)
  38. Ratification of Central Park Facility Rental Request (VLA Promotion Ceremony)
  39. Ratification of Murrieta Youth Center Facility Reservation Form
  40. Ratification of CliftonLarsonAllen LLP Statement of Work
  41. Ratification of Fullerton Parks & Recreation Permit #18261
  42. Ratification of Long Beach Application for Facility Use Permit
  43. Ratification of City of Ontario Field/Gym & Picnic Shelter Rental Application
  44. Ratification of Peek-A-Booth Agreement
  45. Ratification of Higginson Architects, Inc. Proposal
  46. Ratification of Hesperia Recreation and Park District Facility Rental Application (Living History Social)
  47. Ratification of Hesperia Recreation and Park District Facility Rental Application (End-of-Year Social/Promotion)
  48. Ratification of City of Yucaipa Community Services Permit #R7653
  49. Ratification of City of Yucaipa Community Services Permit #R7654
  50. Ratification of City of Yucaipa Community Services Permit #R7655 (End-of-Year Social/Promotion)
  51. Ratification of Fullerton Free Church Facilities Use Agreement (Living History Social)
  52. Ratification of Fullerton Free Church Facilities Use Agreement (Career Fair) 
  53. Ratification of Fullerton Free Church Facilities Use Agreement (End-of-Year Social/Promotion)
  54. Ratification of City of Riverside Facility Reservation Application (Living History Social)
  55. Ratification of City of Riverside Facility Reservation Application (End-of-Year Social/Promotion)
  
     
  B. Consent - Education Services 1 m
   
  1. Ratification of 2025-2026 Nonpublic, Nonsectarian School/Agency Services, Master Contract and Individual Service Agreement
  2. Ratification of 2025-2026 Special Education Contracted Vendors List
  3. Ratification of Bright Thinker Order Form #SQ-1436 (Renewal)
  4. Ratification of Bright Thinker Order Form #SQ-1444 (Renewal)
  5. Ratification of Goalbook Contract
  6. Ratification of StrongMind, Inc. Services Agreement (Renewal)
  7. Ratification of Medieval Times Group EDU Booking Invoice
  8. Ratification of Time4Learning Purchase Order Agreement (Renewal)
  9. Ratification of Baldy View Regional Occupational Program Memorandum of Understanding (MOU)
  10. Ratification of TPR Education, LLC d/b/a The Princeton Review- Tutor.com Master Services Agreement (Renewal)
  11. Ratification of TPR Education, LLC d/b/a The Princeton Review- Tutor.com Service Order #193304 (Renewal)
  12. Ratification of TPR Education, LLC d/b/a The Princeton Review- Tutor.com Service Order #198698 (Renewal)
  13. Ratification of Bookshare Organizational Agreement
  14. Ratification of College and Career Access Pathways Partnership Agreement
  
     
  C. Consent - Human Resources 1 m
   
  1. Approval of Certificated Personnel Report
  2. Approval of Classified Personnel Report
  3. Approval of Job Descriptions
  4. Ratification of Los Angeles County Office of Education Amendment
  
     
  D. Consent - Operations & Accountability 1 m
   
  1. Ratification of ScubaCat Educational Data, LLC Contract
  2. Ratification of Document Tracking Services Licensing Agreement (Renewal)
  
     
  E. Consent - Policy Development 1 m
   
  1. Approval of Changes to Existing Board Policies Revised/Reviewed/Rescinded 

       3000 Series- Business/Non-Instructional       

       3120-SO Name and Logo Use Policy

  
     
  F. (Action) Approval of Consent Agenda Vote Board President 1 m
   

It is recommended the Board approve the Consent Agenda as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051). 

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
XII. Board Governance 11:18 AM
  A. (Action) Approval of Annual Board of Directors' Self-Evaluation Vote Krista Woodgrift 1 m
   

It is recommended the Board approve the Annual Board of Directors Self-Evaluation for the 2024-25 school year as presented, for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
  B. (Action) Approval of Sage Oak Charter Schools Strategic Plan 2025-26 Krista Woodgrift 1 m
   

It is recommended the Board approve the Sage Oak Charter Schools Strategic Plan for the 2025-26 school year, as presented, for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051). 

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
XIII. Business Services 11:20 AM
  A. (Action) Approval of Sage Oak Charter Schools Unaudited Actuals Financial Report 2024-25, Presented by Habib Tahmas, Senior Director of Fiscal Services Vote Tim O'Brien 8 m
   

It is recommended the Board approve the Unaudited Actuals Financial Report dated July 1, 2024, to June 30, 2025, as presented, for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051). 

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __

  
     
     
  B. (Action) Approval of T-Mobile Project 10Million Agreement Vote Tim O'Brien 1 m
   

It is recommended the Board approve the T-Mobile Project 10Million agreement, from August 15, 2025, to August 14, 2027, as presented, for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051). 

 

Fiscal Impact: $21,600

Sage Oak Charter School (#1885) $16,982
Sage Oak Charter School - Keppel (#1886) $1,987

Sage Oak Charter School - South (#2051) $2,631
 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __

  
     
  C. (Action) Approval of Fiscal Update of Additional Enrollment and Expenditures Vote Tim O'Brien 5 m
   

It is recommended the Board approve the Fiscal Update of additional enrollment and expenditures as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Fiscal Impact (Net Revenue for Fiscal Update): $937,789

Sage Oak Charter School (#1885) $737,290
Sage Oak Charter School - Keppel (#1886) $86,276

Sage Oak Charter School - South (#2051) $114,223
 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __

  
     
  D. (Action) Approval of Agreement for Special Services with Atkinson, Andelson, Loya, Ruud & Romo, a Professional Law Corporation Vote Krista Woodgrift 5 m
   

It is recommended the Board approve the Agreement for Special Services with Atkinson, Andelson, Loya, Ruud & Romo, a Professional Law Corporation, as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
XIV. Education Services 11:39 AM
  A. (Action) Approval of San Joaquin County Office of Education License Agreement Extension Vote Erin Bunch 1 m
   

It is recommended the Board approve the San Joaquin County Office of Education license agreement extension to continue using the BeyondSST program for an additional three years, through June 30, 2028, as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Fiscal Impact: $15,780

Sage Oak Charter School (#1885) $12,406
Sage Oak Charter School - Keppel (#1886) $1,922

Sage Oak Charter School - South (#2051) $1,452
 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __

  
     
XV. Oral Presentations 11:40 AM
  A. AI Update Brad Bookser 5 m
XVI. Calendar
 

The next scheduled meeting will be a Regular Board of Directors meeting held on October 9, 2025.

  
XVII. Comments 11:45 AM
  A. Board Comments 3 m
  B. Superintendent Comments 3 m
XVIII. Closing Items 11:51 AM
  A. Adjourn Meeting Vote Board President 1 m
   

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  

FOR MORE INFORMATION

For more information concerning this agenda, contact 

Sage Oak Charter Schools.