Draft

St. Louis Voices Academy of the Media Arts

Finance Committee Meeting

Published on January 10, 2026 at 2:02 PM CST

Date and Time

Monday January 19, 2026 at 4:00 PM CST

Location

St. Louis Voices Academy of Media Arts

1220 Olive Street, Suite 200

St. Louis, MO 63103

PUBLIC NOTICE 

This meeting is open to the public. Notice has been posted on the school’s website and at the school facility at least 24 hours in advance, in accordance with the Missouri Sunshine Law (RSMo §610) and the Board’s bylaws. 

 

CLOSED SESSION

The Board may vote to enter Closed Session pursuant to RSMo §610.021 for matters related to personnel, legal issues, contracts, or student information. 

 

PUBLIC PARTICIPATION

Visitors may attend the open session as observers. Public comment, if offered, will occur in accordance with Board policy.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 4:00 PM
  A. Record Attendance   1 m
  B. Call the Meeting to Order  
  C. Approve Minutes Approve Minutes 1 m
II. Review of Monthly Financials
 
  • Revenue status
  • Expense status
  • Budget-to-actual review
  • Cash on hand/reserve balance
  • Notable variances (Clarifying questions allowed before discussion.)
  
III. Cash Flow Overview
 
  • Current cash position
  • Upcoming obligations
  • Grant reimbursements pending
  • Risk highlights
  
IV. Procurement & Contracts
 
  • Vendor reviews and performance 
  • Bids received and compliance
  • Contract renewals/terminations
  • Recommended vendor approvals
  
V. Fund Development Updates
 
  • Grants submitted/awarded
  • Financial communications to donors/partners
  • Funding delays or risks identified
  • Fundraising progress and reporting review 
  
VI. Audit, Bookkeeping & Accounting Review
 
  • Audit progress
  • Reconciliations
  • Bookkeeping issues
  • 990 scheduling and filing 
  • Secretary of State scheduling and filing 
  
VII. Executive Director Contract/Evaluation (If Applicable)
 
  • Contract milestones
  • Evaluation coordination with Governance
  
VIII. Items Requiring Board Approval
 
  • Budget and supporting documents amendments
  • Vendor selections
  • Audit acceptance
  • 990 acceptance 
  • Compensation recommendations
  • Financial Policy changes
  
IX. Upcoming Deadlines
 

(DESE, grants, audits, financial reports)

  
X. Emerging Risks & Recommendations
XI. Action Items & Next Steps
XII. Public Comment (If applicable)
XIII. Closing Items
  A. Adjourn Meeting Vote