No one was present from the public

Modesto updated Trustees on current situation of school given current climate with COVID-19.  April 8 is current return date for students.   
Focus has been on communication and supporting students and families for the next 3 weeks.  Communication plan :  MM reported his team has  been keeping families informed on developments , safety and health policies etc.  Daily emails/ calls to families are happening ; call tree system (Modesto to LT - to teachers to families) . MM highlighted that proactive measures are being taken ; Proactive and thorough with cleaning the building with wiping down desks, doors etc.   No COVID incidents occurred at the school when doors closed.   MM met with instructional leaders to develop online learning for LACS students and to prepare packets for this current week.  The team is using this week to set up remote learning.  92% of families have picked up chromebooks and packets.  Under 30 families do not have internet access.  Working with these families to get internet access.. Those with special learning needs are provided targeted support with assigned teachers.  Week 2 , computer will be used for APEX among other needs.   Dana proposed if this delay lasts longer - is there an issue with this academic method?  MM - we are good to extend if needed. 
MM explained staff expectations -  entire team working remotely , logging in and available 8:30-4:30.  Non-teachers, plenty to do so leveraging this time to use their services for an abundant of misc. tasks .  Teaching staff - expected to contact families on regular basis for support and guidance.  Week 3, teacher will start teaching classrooms with schedules  they are building out - Very structured and broken down by different departments.  

FAQ -
*MCAS implications : We don't know implications yet as we are unsure when school will actually start. TBD
*DESE site visit:  canceled
*How families coping ? MM will send a report regarding families and their statuses and needs and update the board.  MW (FYI - western mass fund being collected ) 
*Teacher/Staff pay = no impact on pay , no break in pay .  They are still working.
*Remote learning : See note above / MM management report
*Financial/ Fundraising implications >   Solicitation letters have been held given COVID-19  situation, people are distracted to donate.  How do we navigate this ?  Dana - need to mail out.  Adding a note regarding current situation to include with solicitation letter.
*Communication with families: call tree system , daily contact with families., emails .
*Succession plan - Need to tackle this especially given our current situation.  LD to forward resources to guide this plan from Board on track .
*Budget still on track- presenting to FC in April -  plans to vote on in May or June if needed.  


MM to provide weekly update to the group as we won't meet again collectively until April 28th. 




 

Out next meeting willl be held remotely (via zoom or conference ; tbd) on April 28th at 5 pm .