Veritas Preparatory Charter School

Minutes

Board Meeting

Date and Time

Friday April 27, 2018 at 8:15 AM

Location

Veritas Prep Charter School 1st Floor Conference Room or Dial-In Number: 866-848-2216, Conference Code: 7783935205, Leader Code: 2356

Trustees Present

A. Mendelson, C. Alves, D. Ford, D. Fuller, D. Janes, G. Moody, L. Doherty, M. Landon, M. Sweet, R. Sela, T. Gabinetti (remote), T. Moran

Trustees Absent

J. Crowell

Guests Present

A. Clark, L. Goncalves, R. Kaplan

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

M. Sweet called a meeting of the board of trustees of Veritas Preparatory Charter School to order on Friday Apr 27, 2018 at 8:12 AM.

C.

Approve Minutes

D. Janes made a motion to approve minutes from the Board Meeting on 03-22-18 Board Meeting on 03-22-18.
A. Mendelson seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
A. Mendelson
Aye
T. Gabinetti
Aye
M. Landon
Aye
M. Sweet
Aye
T. Moran
Aye
D. Fuller
Aye
D. Janes
Aye
R. Sela
Aye
L. Doherty
Aye
G. Moody
Aye
D. Ford
Aye
C. Alves
Aye
J. Crowell
Absent

II. Executive Director Report

A.

School Safety

A Clark provided insight to the social emotional aspect of school safety.  Because of the two teacher model in our classrooms, teachers can detect the slightest change in the student behavior.  Different levels of threats were discussed and the safety processes involved.

L Mills provided operational safety insight to school safety.  She provided details to school safety protocols.   A larger safety committee has been formed to address school issues. Trainings and drills are scheduled.  

Feedback and questions were addressed by the committee.

B.

Holyoke Project Update

Mike Sweet started the discussion by commenting on the governance of the Holyoke school by the Friend’s board, and this Board’s focus on the project as a dissemination project.

A Martin discussed parent engagement and hiring at the new school.  The SGP partnership that will benefit both the Holyoke and Springfield schools

Feedback and questions were addressed as a committee.
 

III. Committee Reports

A.

Finance Committee Report

L Doherty recapped the the March financials and presented a draft of the 2018-2019 budget highlighting variances from the last budget.  We will vote on budget at the May meeting. 

B.

HVAC Update

D. Janes made a motion to approve the recommendation by L Doherty to enter into a contract with B&G Mechanical as presented by BLW.
D. Ford seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
T. Gabinetti
Aye
T. Moran
Aye
G. Moody
Aye
A. Mendelson
Aye
D. Fuller
Aye
M. Landon
Aye
D. Ford
Aye
L. Doherty
Aye
M. Sweet
Aye
D. Janes
Aye
R. Sela
Aye
J. Crowell
Absent

C.

Governance Committee Report

D Fuller provided an overview of the Board Assessment survey and what the next steps will be with responses.  A formal presentation of the findings will be presented at the next Board meeting.

IV. Board Votes

A.

USA Hauling Contract

L. Doherty made a motion to to approve the USA Hauling contract as presented.
R. Sela seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
D. Fuller
Aye
A. Mendelson
Aye
M. Landon
Aye
R. Sela
Aye
G. Moody
Aye
J. Crowell
Absent
M. Sweet
Aye
C. Alves
Aye
D. Janes
Aye
T. Gabinetti
Aye
L. Doherty
Aye

B.

Compensation for Interim Executive Director

M. Sweet made a motion to to approve a net 5k bonus to recognize A Martin's efforts as Interim Executive Director in this fiscal year.
D. Janes seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
L. Doherty
Aye
D. Fuller
Aye
A. Mendelson
Aye
T. Gabinetti
Aye
D. Janes
Aye
T. Moran
Aye
G. Moody
Aye
D. Ford
Aye
M. Sweet
Aye
R. Sela
Aye
C. Alves
Aye
M. Landon
Aye

C.

School Calendar

L. Doherty made a motion to to approve the 2018-2019 calendar so it can be posted on the Veritas website pending DOE approval.
D. Fuller seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
T. Moran
Aye
D. Fuller
Aye
M. Sweet
Aye
M. Landon
Aye
G. Moody
Aye
C. Alves
Aye
D. Janes
Aye
R. Sela
Aye
D. Ford
Aye
A. Mendelson
Aye
L. Doherty
Aye
T. Gabinetti
Aye

D.

L Mills as a One Time Signer to Execute the USA Hauling Agreement on Behalf of Veritas Prep

M. Sweet made a motion to To approve L Mills as a One Time signer to Execute the USA Hauling Agreement on behalf of Veritas.
D. Fuller seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
D. Fuller
Aye
G. Moody
Aye
M. Landon
Aye
C. Alves
Aye
T. Gabinetti
Aye
R. Sela
Aye
D. Janes
Aye
L. Doherty
Aye
T. Moran
Aye
M. Sweet
Aye
A. Mendelson
Aye
D. Ford
Aye
J. Crowell
Absent

V. Other Business

A.

Valley Gives Campaign

D Ford provided insight and details for Valley Gives campaign.

B.

Board Recruitment

M Sweet discussed Board recruitment and led a discussion about possible next steps for ensuring diversity of our board.  

M Sweet will report next month on further recruiting efforts.

VI. Closing Items

A.

Adjourn Meeting

L. Doherty made a motion to adjourn the meeting.
R. Sela seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
L. Doherty
Aye
D. Ford
Aye
M. Landon
Aye
D. Janes
Aye
D. Fuller
Aye
T. Gabinetti
Aye
A. Mendelson
Aye
G. Moody
Aye
R. Sela
Aye
C. Alves
Aye
T. Moran
Aye
M. Sweet
Aye
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:47 AM.

Respectfully Submitted,
R. Kaplan