The committee discussed preparations for the June Annual Meeting, focusing on trustee terms, officer roles, and committee assignments. It was noted that three trustees—Denise Ford, AnnMarie M., and Xiomara—have terms ending on June 30, 2026. Denise has confirmed her intention to continue serving, while follow-up is needed with AnnMarie and Xiomara; Ann offered to reach out to both. David also volunteered to connect with Aaron regarding his return as a trustee. The committee reviewed trustee term timelines and confirmed that trustees with terms ending in 2027 include Lisa, David Fuller, and Andrea Hickson Martin, and that new trustee Andres’ term will extend through 2029. Current board composition was confirmed at 13 trustees (14 including Aaron as ex officio), with a quorum requirement of eight members.

The committee also reviewed officer roles for the upcoming year. It was clarified that Matt is currently serving his first year as Board Chair. Nicole shared that Rebecca Sela has expressed interest in the Vice Chair role but needs additional time to consider. Alternative candidates, including Andrea Hickson Martin, were discussed. The committee also reviewed the Secretary and Treasurer roles, noting that Denise is eligible and willing to return to the Treasurer position following her required break, and that Robbie may continue as Secretary. The importance of long-term succession planning for key officer roles, particularly Treasurer, was emphasized. Committee assignments were discussed, with plans to solicit trustee preferences and address scheduling conflicts at the June meeting. Nicole will update the trustee roles and assignments document and share it with the committee in advance of the June retreat for further review and finalization.

The committee reviewed trustee obligations and compliance requirements in preparation for the Annual Meeting and June retreat. Nicole noted that trustees will be reminded of all required obligations, including completion of conflict of interest acknowledgments, mandated training, and financial disclosure forms. The committee also discussed the use of a tracking spreadsheet to monitor compliance and ensure all requirements are completed in a timely manner. Additionally, an attendance tracking report will be shared with trustees to provide visibility into meeting participation and encourage accountability. The committee emphasized the importance of ensuring all trustees are in full compliance ahead of the Annual Meeting and agreed to follow up with any individuals who have outstanding items