Ceiba College Preparatory Academy
Minutes
Regular Board Meeting
Date and Time
Tuesday November 13, 2018 at 5:00 PM
Location
260 W. Riverside Drive, Watsonville - Conference Room 211
Directors Present
G. Davis (remote), L. Gamboa (remote), M. Jones, M. Wall, O. Madrigal, Y. Parra (remote)
Directors Absent
M. Navas
Directors who arrived after the meeting opened
L. Gamboa, Y. Parra
Ex Officio Members Present
A. Millar
Non Voting Members Present
A. Millar
Guests Present
D. Ornelas, Donna LeFever
I. Opening Items
A.
Call the Meeting to Order
G. Davis called a meeting of the board of directors of Ceiba College Preparatory Academy to order on Tuesday Nov 13, 2018 at 5:13 PM.
B.
Record Attendance and Guests
C.
Welcome and Introductions
D.
Approval of the Agenda
G. Davis made a motion to approve the agenda.
M. Jones seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Public Comment
There was no public comment.
F.
Consent Agenda
G. Davis made a motion to approve consent agenda.
O. Madrigal seconded the motion.
The board VOTED to approve the motion.
II. Reports
A.
Student Voice and Leadership
L. Gamboa arrived.
B.
Facilities/Operations
Finance Committee will be having a meeting with DMS to discuss alignment of interests.
C.
Academic Excellence Committee Report
Academic Excellence Committee is exploring the following:
1. Project-based work
2. Incorporating student choice into class offerings
4. Independence and autonomy; how to promote appropriate independence or autonomy while still adhering to school rules/policies?
Board Feedback: Would be good to build some autonomy to prepare students for when they leave for college and suddenly have that autonomy; need to treat middle school and high school students differently (schedule, expectations, etc.)
1. Project-based work
2. Incorporating student choice into class offerings
- Challenges: size of high school, classroom space, staffing
4. Independence and autonomy; how to promote appropriate independence or autonomy while still adhering to school rules/policies?
Board Feedback: Would be good to build some autonomy to prepare students for when they leave for college and suddenly have that autonomy; need to treat middle school and high school students differently (schedule, expectations, etc.)
D.
Finance Committee
Breakfast: Grab-n-go seems to be the best option
Discussed Santa Cruz County Bank Loan
Cash flow is tight
Discussed Santa Cruz County Bank Loan
Cash flow is tight
- Not actively replacing staff that leave; asking current staff to share the load in taking on responsibilities
- Slowing down on spending overall
- Ceiba plans to have an alignment meeting to review deliverables and expectations
Y. Parra arrived.
E.
Executive Director/Principal Report
WASC Report:
- Ceiba has a mid-cycle WASC visit and is developing a mid-term report
- WASC looking at 6 areas:
- Accomplishment of school purpose/schoolwide learner outcomes
- High achievement of all students
- WASC looking at 6 areas:
- Ceiba's staff is participating in teams to cover seven focus groups and write prose regarding current performance
- Parent WASC Workgroup articulates with Parent Leadership
- Focus this year is on communication regarding eligibility and transportation
- All but 4 Senior students dropped in to complete their FAFSA with their families
- 10 teachers involved in induction process through New Teacher Project at Santa Cruz County Office of Education
III. Board Organization: Prep for December Meeting
A.
Committee Membership
Committees:
- Academic Excellence: Davis, Gamboa, Jones
- Finance Committee: Wall, Davis, Navas
- Governance: Madrigal, Wall, Parra
- ED Evaluation: Parra, Gamboa, Jones
- Board Chair and Executive Director to discuss potential Board Retreat dates
B.
Review Draft of 2019 Board Calendar
IV. Closed Session
A.
Public Comment on Closed Session
There was no Public Comment on Closed Session.
B.
Adjourn to Closed Session
C.
Closed Session
D.
Adjourn Closed Session
V. Reconvene Open Session
A.
Report out from Closed Session
No action was taken during Closed Session.
VI. Closing Items
A.
Items for December 11, 2018 Regular Board Meeting
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:34 PM.
Respectfully Submitted,
Y. Parra