Opening Items

At this time, any person may address the Board on any item not listed on the agenda. Pursuant to the Brown Act, the Board cannot consider issues or take action on requests during this comment period. 

Approval of minutes from
1. Regular Board Meeting: 9/19/17
 

1. September Warrants
2. SY17/18 Staffing Report: Updated through 9/30/17 (provided at the Board meeting)
3. SY17/18 Enrollment and Attendance Report: Updated through 10/12/17
4. Change to Instructional Calendar for 17/18
* changes 12/18 from minimum to a full day of instruction (extra minimum day for finals was not needed)

As we move through the October Board agenda, let's focus on these key points related to how we're fulfilling on the mission. We should be asking ourselves and one another: What are we doing to....?

1. Strengthen the college preparatory culture at Ceiba
2. Increase academic results
3. Build for long term sustainability and stability
4. Connect with our community partners
5. Include staff, student and parent/guardian voice
6. Ground our discussions, decisions and actions in the Mission and the LCAP

* Quarter 2 Activities
- ASB
- Enrichment Program
- Interact
- Community Service
- Senior Support Program
 

* The Finance Committee will report on its 10/12/17 meeting including: 
- Memo of Understanding with PVUSD: preliminary approval today during the Action Items; then going to the District
- Board/Foundation Relationship: developing an operating agreement
- Staff Compensation Study: begin in November, 2017


 

* The Academic Excellence Committee will report on its 10/16/17 meeting including:
- Los Altos High School Visit
- Ceiba Culture Initiative
- SBAC Comparative Data
- Fast 40: attendance, participation and plans to evaluate

* Quarter 2 School Culture and Academic Activities
* Parent Leadership: 10/14/17
 

California Education Code requires each local educational agency (school districts and autonomous charters) to have this policy. The California Department of Education's sample policy was used as the basis for this proposed policy. 

Staff (Director of Student Services, College Counselors and Director of Operations) have attended trainings on implementing the policy and will continue to fully implement it. 

This document would guide the practical implementation of the charter. The previous memo of understanding (MOU) and a 'tracked changes' version of the proposed new MOU are attached. 

Ceiba does not have a current policy guiding transportation of students, staff and volunteers. This policy outlines the process for ensuring that drivers have adequate insurance coverage and a safe driving record. 

It has been reviewed by CharterSafe, Ceiba Public Schools' insurer. 

The Finance Committee is bringing forward a recommendation to switch the 403b plan (retirement savings for classified and certificated employees) from American Funds to Pension2 and to discontinue the use of the third party administrator, Farmer and Betts. 

This will result in a savings to CPS as Pension2 does not require a third party administrator and does not charge the employer to administer the account. Pension2 has a <.5% cost to employees. 

At this time, any person may address the Board on any Closed Session item or any item not listed on the agenda before Closed Session. Pursuant to the Brown Act, the Board can no consider issues or take action on requests during this comment period. 

Following Closed Session, a public report will be made to acknowledge action taken on confidential issues without reference in regards to individuals or worksites. 

The Closed Session agenda may include items to consider and/or take action on issues regarding personnel, litigation, property and/or student discipline. Examples include:

* Personnel Issues
* Litigation 
* Property
* Student Discipline

Conference with Legal Counsel - anticipated litigation

Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: 1 case

This is a contract to winterize the building. Back up documentation will be provided at the meeting. 

* Board Member Recruitment
* Board Calendar for 2018
* Plan for Board Re-organization: Chair, CFO and Secretary selection at 12/12/17 meeting