Packet ready

Da Vinci Schools

Da Vinci Schools Regular Board Meeting

Date and Time

Wednesday February 28, 2024 at 6:00 PM PST

Location

201 N. Douglas Street, El Segundo, CA 90245

Da Vinci Schools ("DV") welcomes your participation at its Board meetings. The purpose of a public meeting of
the Board of Trustees ("Board") is to conduct the affairs of DV in public. Your participation assures us of
continuing community interest in our schools. To assist you in speaking/participating in our meetings, the
following guidelines are provided:
     1. The meeting is accessible online at https://davincischools-org.zoom.us/j/94384199047, or dial (669) 900-6833            and use Meeting ID: 943 8419 9047.
     2. Agendas are available to all audience members on the Da Vinci Schools website www.davincischools.org.
     3. Audience members who wish may speak on any agenda items or under the general category of "Public
         Comments," which is time set aside for members of the audience to raise issues not specifically on the
         agenda. However, due to public meeting laws, the Board can only listen to your issue, not respond or take
         action. These presentations are limited to three (3) minutes each and total time allotted to non-agenda
         items will not exceed twenty (20) minutes. Non-English speakers who use a translator shall have six (6)
         minutes in which to address the Board.
     4. The Board may give direction to staff to respond to your concern or you may be offered the option of
         returning with a citizen-requested item.
     5. The chair will recognize such individuals who wish to speak on a specific agenda item at the appropriate
         time. When addressing the Board, speakers are requested to adhere to the time limits set forth, and to not
         repeat remarks made by those who preceded them.
     6. Any public records relating to an agenda item for an open session of the Board which are distributed to all,
         or a majority of all, of the Board members shall be available for public inspection at 201 N. Douglas Street,
         El Segundo, CA 90245, during Business Office operating hours. Please contact the CEO's office at 310-
         725-5800.


The agenda and documents in the agenda packet will be made available, if requested, in appropriate alternative
formats to any person with a disability as required by the ADA, 42 USC section 12132, and the federal rules and
regulations adopted in implementation thereof. To request a disability-related modification or accommodation,
including auxiliary aids or services, you must contact the CEO's office at 310-725-5800 at least 48 hours before
a regular meeting, and at least 12 hours before a special meeting. (Government Code § 54954.2(a)(1).)

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
  A. Call the Meeting to Order   Jo Webber 1 m
  B. Record Attendance   Alison Wohlwerth
  C. Approve the Agenda Vote Jo Webber 1 m
   

Call for any changes to the agenda before a motion to approve the agenda is made and seconded.

  
  D. Public Comments 5 m
   

Please see Notice above. The duration of individual comments and the total comment time may be adjusted at the discretion of the board chairperson. Comments will be given on a first-come, first-served basis; however, the board chairperson may direct staff to create an orderly process in the event a large number of audience members wish to speak.

  
II. Special Presentation 6:07 PM
  A. Purple Star School Award FYI Col. Mia L. Walsh, Commander, U.S. Air Force Base 5 m
   

The California Purple Star School Designation Program seeks to articulate the most critical transition supports for military-connected students and their families by publicly designating schools that meet certain requirements as the most committed and best equipped to meet the unique needs of these students and their families.

  
III. Information 6:12 PM
  A. From the Board FYI Jo Webber 10 m
  B. From the CEO/Superintendent FYI Matthew Wunder 5 m
  C. Student Board Update FYI Students 10 m
  D. Presentation: Data - What We Measure and Why FYI Gloria White, Chris Miller 25 m
  E. Wiseburn Community Initiatives Update FYI Carla Levenson, Christina Joubert 5 m
  F. Presentation: Mid-Year LCAP Updates for Da Vinci Communications, Design, Science, and Connect FYI Principals 25 m
  G. Financial Update FYI Michael Amato 30 m
   
  • 2022-23 Tax Return
  • Governor's Budget Proposal Update
  • DV Fiscal Policy Update
  • Prop 28 Arts Funding Spending Plan Presentation
  • Spending Update
  
  H. Operations Update FYI Vicente Bravo 10 m
   
  • Soccer Field Update
  • Kitchen Update
  • Banners Celebrating Students
  
IV. Special Board Action 8:12 PM
  A. Ratify Term Extension for Da Vinci Board Trustee Raul Ochoa Vote Jo Webber 1 m
   

Term will be extended for three years. Mr. Ochoa's new term will expire on 1/23/2027. 

  
  B. Ratify Term Extension for Da Vinci Board Trustee Raynaldo Santiago, Jr. Vote Jo Webber 1 m
   

Term will be extended for three years. Mr. Santiago's new term will expire on 2/1/2027.

  
V. Approval of Minutes 8:14 PM
  A. Approval of Minutes of the December 13, 2023 Regular Da Vinci Schools Board Meeting Approve Minutes Jo Webber 1 m
     
VI. Consent Agenda 8:15 PM
  A. Accept the Da Vinci Schools Transaction Register - December 2023 Vote Jo Webber 1 m
   

Check and ACH transactions over $10K, presented by management to the Board for approval, as previously agreed.

  
  B. Accept the Da Vinci Schools Transaction Register - January 2024 Vote Jo Webber 1 m
   

Check and ACH transactions over $10K, presented by management to the Board for approval, as previously agreed.

  
  C. Approve 2022-2023 Tax Return for Da Vinci Schools Vote Jo Webber 1 m
  D. Approve the Updated Da Vinci Schools Fiscal Policies and Procedures Vote Jo Webber 1 m
   

Change to the Fiscal Policy is located on Page 22 in the Contracts Section. The Bid Limit Threshold under Public Contract code 20111(a) has been updated to $50,000 to reflect the most recent change to the code in January 2024.  

  
  E. Approve the 2023-2024 Audit Contract with Christy White Vote Jo Webber 1 m
   

Each Year, the Board is required to approve the upcoming Audit Engagement.  This is Year 3 of 3 in the current 3 year Audit Cycle with Christy White that was approved to begin with FY21-22 and end with FY 23-24.   

  
  F. Approve Concur Software Renewal Vote Jo Webber 1 m
   

Renewal through February 28, 2026 for our Accounts Payable/Purchase Order/Expense Report Software.  The price is fixed over the course of the 2 year renewal.  

  
  G. Ratify Consultant Agreement Vote Jo Webber 1 m
   

Consultant agreement for Dr. Allegra Johnson, effective January 1, 2024 through June 30, 2024. Total cost not to exceed $82,500.

  
  H. Approve Consultant Agreement for Hendrickson Consulting Vote Jo Webber 1 m
   

Software development consulting services for Project Leo through June 30, 2024. Total cost not to exceed $90,000.  This cost is 100% covered by Grant Funds specific to Project Leo.  

  
  I. Approve Memorandum of Understanding with the College of William and Mary Vote Jo Webber 1 m
   

This agreement provides Counseling interns from the College of William and Mary with practicum and internship placements at Da Vinci Schools, permitting practicum students and interns opportunities to interact and work with students, teachers, and other members of the school community, as appropriate. No cost to Da Vinci Schools.

  
  J. Approve Master Contract with Journey Academy for Residential Treatment Center (RTC) Placement Vote Jo Webber 1 m
   

Placement at Journey Academy for a Da Vinci Communications student for the remainder of the 2023-24 school year (6 months). Contract includes residential room and board, daily education, and student and parent counseling  Total cost to Da Vinci Schools not to exceed $158,000. Up to 80% of the total amount is reimbursable by the El Dorado SELPA.

  
  K. Approve Master Contract with Beacon Day School for Non-Public School (NPS) Placement Vote Jo Webber 1 m
   

Placement for a Da Vinci Design student for the remainder of the 2023-24 school year including extended school year (ESY). Total cost to Da Vinci Schools not to exceed $99,251.00. Behavior Intervention (BI) Services may be reimbursable by the El Dorado SELPA.

  
  L. Approve Divorce Agreement for a Da Vinci Science Student at Fusion Academy Vote Jo Webber 1 m
   

Placement is for the spring of 2024, and 2024-25 and 2025-26 school years. Total cost to Da Vinci Schools not to exceed $172,751.00 which includes tuition, college counseling, and attorney fees.

  
  M. Approve 2022-23 School Accountability Report Card (SARC) for Da Vinci Communications Vote Jo Webber 1 m
  N. Approve 2022-23 School Accountability Report Card (SARC) for Da Vinci Design Vote Jo Webber 1 m
  O. Approve 2022-23 School Accountability Report Card (SARC) for Da Vinci Science Vote Jo Webber 1 m
  P. Approve 2022-23 School Accountability Report Card (SARC) for Da Vinci Connect Vote Jo Webber 1 m
VII. Closed Session 8:31 PM
  A. Conference with Legal Counsel Discuss Jo Webber 75 m
   
  • Significant Exposure to Litigation Pursuant to Gov. Code §54956.9(b) - 2 matters
  • Employee Discipline/Dismissal/Release (Gov. Code §54954.5) - 1 matter
  
VIII. Closing Items 9:46 PM
  A. Reconvene for Public Session & Closed Session Reporting FYI Jo Webber 1 m
  B. Adjourn Meeting FYI Jo Webber

Next Regular Da Vinci Schools Board meeting:  Wednesday, March 27, 2024.