AIMS K-12 College Prep Charter District
Minutes
AIMS Board Meeting
Date and Time
Tuesday September 16, 2025 at 4:30 PM
Location
171 12th Street, Oakland, CA 94607
Members of the Board will be Joining from the listed addresses below:
President Jaime Colly: 4121 Laguna Avenue, Oakland, CA 94602
Vice President Kimi Kean: 4153 Fruitvale Ave, Oakland, CA 94602
Members of the public, staff, and faculty may join virtually at:
Join Zoom Meeting
https://us02web.zoom.us/j/6614266860?pwd=czIxWTUwZlZ5Zm41QkhsVXFMTDI3dz09
Meeting ID: 661 426 6860
Passcode: Pu2kiv
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Meeting ID: 661 426 6860
Passcode: 071330
Find your local number: https://us02web.zoom.us/u/kb9RJj161W
AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Ahsjanae Hutchings has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Ahsjanae Hutchings at (510) 504-6898 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting.
AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Ahsjanae Hutchings has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Ahsjanae Hutchings at (510) 504-6898 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting.
Directors Present
J. Colly (remote), J. Hinton, K. Kean (remote), M. Sweet, S. Leung
Directors Absent
C. Edington
Guests Present
A. Hutchings, M. Menendez
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance and Guests
C.
Adoption of Agenda
| Roll Call | |
|---|---|
| J. Colly |
Aye
|
| C. Edington |
Absent
|
| J. Hinton |
Aye
|
| M. Sweet |
Aye
|
| K. Kean |
Aye
|
| S. Leung |
Aye
|
D.
Public Comment on Agenda Items
E.
Public Comment on Non-Agenda Items
II. Approve Board Meeting Minutes
A.
AIMS Board Meeting: Minute Approvals 8/26/2025
| Roll Call | |
|---|---|
| M. Sweet |
Aye
|
| J. Colly |
Aye
|
| J. Hinton |
Aye
|
| S. Leung |
Aye
|
| C. Edington |
Absent
|
| K. Kean |
Aye
|
III. Information
A.
President's Report
B.
Board Report
Director Megan Sweet expressed her heartfelt gratitude to the staff and board members for their active participation and presence during the recently concluded committee meetings.
C.
Executive Director Memo
Director Sweet emphasized that the memo for the next board meeting should focus on our enrollment goals established through AIMS. It should also incorporate insights from the Director of Enrollment regarding progress and strategies.
The board remains encouraged by current enrollment projections and is keen to understand the steps being taken to maintain and enhance this momentum. The memo should cover both quantitative achievements and qualitative measures driving these successes.
A comprehensive update will be critical for keeping the board informed and engaged as we advance our enrollment objectives.
D.
MOU Update
IV. Action Items
A.
Budget Revisions
| Roll Call | |
|---|---|
| K. Kean |
Aye
|
| J. Colly |
Aye
|
| C. Edington |
Absent
|
| J. Hinton |
Aye
|
| S. Leung |
Aye
|
| M. Sweet |
Aye
|
B.
Org Chart Adjustments
| Roll Call | |
|---|---|
| J. Hinton |
No
|
| C. Edington |
Absent
|
| J. Colly |
Aye
|
| K. Kean |
Aye
|
| S. Leung |
Aye
|
| M. Sweet |
Aye
|
C.
Job Descriptions
| Roll Call | |
|---|---|
| K. Kean |
Aye
|
| J. Colly |
Aye
|
| S. Leung |
Aye
|
| C. Edington |
Absent
|
| M. Sweet |
Aye
|
| J. Hinton |
Abstain
|
| Roll Call | |
|---|---|
| S. Leung |
Aye
|
| C. Edington |
Absent
|
| K. Kean |
Aye
|
| J. Hinton |
Aye
|
| M. Sweet |
Aye
|
| J. Colly |
Aye
|
| Roll Call | |
|---|---|
| K. Kean |
Aye
|
| S. Leung |
Aye
|
| J. Colly |
Aye
|
| M. Sweet |
Aye
|
| C. Edington |
Absent
|
| J. Hinton |
Aye
|
D.
Revised Bylaws
| Roll Call | |
|---|---|
| K. Kean |
Aye
|
| S. Leung |
Aye
|
| J. Hinton |
Aye
|
| C. Edington |
Absent
|
| M. Sweet |
Aye
|
| J. Colly |
Aye
|
V. Consent Calendar
A.
Title III MOU
B.
ASES Plan and Budget
C.
Insurance Coverage Executive Summary
D.
Inclusive NeuroPsych Services
E.
Board On Track Renewal
F.
AIMS Bank Account Signatories
| Roll Call | |
|---|---|
| J. Colly |
Aye
|
| M. Sweet |
Aye
|
| J. Hinton |
Aye
|
| C. Edington |
Absent
|
| K. Kean |
Aye
|
| S. Leung |
Aye
|
VI. Closed Session
A.
Public Comment on Closed Session items
No comments
B.
Recess to Closed Session
The board entered a closed session at 6:06 PM.
The board reported out of closed session at 7:01 PM with a unanimous vote to approve a confidential settlement regarding OAHH case number 2025060448.
President Colly expressed her gratitude to each board member for their continued commitment and dedication as they returned for another year of service on the board. She also extended heartfelt thanks to all staff members for their exceptional efforts in meeting deadlines related to the Memorandum of Understanding (MOU). Additionally, she recognized and appreciated Interim Executive Director Marco Menendez for stepping up and providing strong leadership to AIMS during this transitional period.