Ivy Hill Prep Charter School
Minutes
Board of Trustees Meeting - Ivy Hill Prep
Date and Time
Monday May 22, 2023 at 6:30 PM
Location
Via zoom link at https://us02web.zoom.us/j/82354088638
trustees must have their video capacity enabled for meeting/voting purposes.
Directors Present
A. Laniyan (remote), M. Kane (remote), N. Olisma (remote), T. James (remote), W. Nevins-Warden (remote)
Directors Absent
D. Lewis
Guests Present
A. Coleman (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes
| Roll Call | |
|---|---|
| T. James |
Aye
|
| N. Olisma |
Aye
|
| A. Laniyan |
Aye
|
| W. Nevins-Warden |
Aye
|
| M. Kane |
Aye
|
| D. Lewis |
Absent
|
D.
Approve agenda
| Roll Call | |
|---|---|
| A. Laniyan |
Aye
|
| T. James |
Aye
|
| D. Lewis |
Absent
|
| M. Kane |
Aye
|
| W. Nevins-Warden |
Aye
|
| N. Olisma |
Aye
|
II. Governance
A.
Trustee recruitment
B.
Compliance
All documents were submitted for the upcoming charter renewal. A point of contact will be assigned to IHP shortly.
III. Finance
A.
Review Financial Dashboard
There have been no changes that have been made to the financials. Additionally, the school is in good standing in regard to financials.
B.
ICS Banking System for Savings Account
| Roll Call | |
|---|---|
| W. Nevins-Warden |
Aye
|
| A. Laniyan |
Aye
|
| M. Kane |
Aye
|
| T. James |
Aye
|
| D. Lewis |
Absent
|
| N. Olisma |
Aye
|
C.
Lease
The conversation continues in regard to the lease negotiation for space as the school grows. Participants are needed to join the Friends Of the Board is asked to tap into their networks in order begin this process.
D.
5 year projections
A high-level overview of the budget was provided by HOS for the 2023-2024 school year. Additional funding will be provided in order to have after-school activities for the upcoming school year. The science curriculum outlined in the charter will need to be purchased for 5th grade. A question was asked about a line item in regard to the DOO and certification.
IV. Academic Achievement
A.
Quick progress update (as applicable)
Staffing update: IHP is in good standing with teachers committing to return for the following school year. Instructional updates: EOY assessments are currently in progress i.e. STEP, IA's, and MAP. Family Engagement: IHP staff are leaning in to be able to increase the number of families completing the end-of-year survey. Enrollment: IHP current enrollment is 197. Lottery updates were provided as well as deadlines for families to communicate decisions. Discussion was held about initiatives to increase the number of applicants.
B.
Enrollment Dashboard
V. Other Business
A.
Executive session (as needed)
| Roll Call | |
|---|---|
| D. Lewis |
Absent
|
| A. Laniyan |
Aye
|
| M. Kane |
Aye
|
| T. James |
Aye
|
| N. Olisma |
Aye
|
| W. Nevins-Warden |
Aye
|
There are two prospective trustees in the process of onboarding.