Ivy Hill Prep Charter School
Minutes
Board of Trustees Meeting - Ivy Hill Prep
Date and Time
Monday June 27, 2022 at 6:30 PM
Location
Via zoom link at https://us02web.zoom.us/j/82354088638; trustees must have their video capacity enabled for meeting/voting purposes.
Directors Present
A. Jimenez-Schulman (remote), A. Laniyan (remote), M. Kane, N. Williams (remote), T. James (remote)
Directors Absent
D. Lewis
Guests Present
A. Coleman (remote), J. Haque (remote), N. Olisma (remote), Winsome Warden (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes
Roll Call | |
---|---|
A. Jimenez-Schulman |
Aye
|
M. Kane |
Absent
|
N. Williams |
Aye
|
T. James |
Aye
|
A. Laniyan |
Aye
|
D. Lewis |
Absent
|
D.
Approve agenda
Roll Call | |
---|---|
A. Laniyan |
Aye
|
N. Williams |
Aye
|
M. Kane |
Absent
|
T. James |
Aye
|
A. Jimenez-Schulman |
Aye
|
D. Lewis |
Absent
|
II. Governance
A.
Trustee membership/ recruitment
Roll Call | |
---|---|
T. James |
Aye
|
M. Kane |
Absent
|
A. Laniyan |
Aye
|
A. Jimenez-Schulman |
Aye
|
D. Lewis |
Absent
|
N. Williams |
Aye
|
Roll Call | |
---|---|
A. Laniyan |
Aye
|
A. Jimenez-Schulman |
Aye
|
N. Williams |
Aye
|
M. Kane |
Absent
|
D. Lewis |
Absent
|
T. James |
Aye
|
B.
Annual Board Retreat
C.
Resolution approving Org Chart Changes
D.
NYSED Annual Report
III. Finance
A.
Review Financial Dashboard
A discussion was held about additional variances that are in the financial report. Variances were reviewed and clarification was provided. Discussed the budget for next year and anticipated expenses for next year, modifications and preventions were suggested. The transition of Finance Committee chair will be dependent on the complete onboarding of the new board member.
B.
FY23 Budget
C.
Finance Transition Plan
IV. Academic Achievement
A.
Review Dashboard and HOS Report
A discussion was held about the role of board members in school community events. HOS will provide more clarity as to how board members can support the events in the upcoming year.
HOS is planning to support students and teachers based on the baseline assessment students have taken. HOS will focus explicitly on math as it is stated in the charter. The question was asked to HOS about how to strategize to achieve the goal of academic achievement. HOS provided areas of priority based on the data gathered. Benchmarks will be put in place to measure the success of the plan that will be facilitated by management.
A discussion was held about recruitment initiatives for student enrollment. A consultant will be utilized to support the effort to increase enrollment applications.
B.
School Calendar
Roll Call | |
---|---|
N. Williams |
Aye
|
M. Kane |
Absent
|
D. Lewis |
Absent
|
A. Laniyan |
Aye
|
T. James |
Aye
|
A. Jimenez-Schulman |
Aye
|
C.
Enrollment
V. Closing Items
A.
Adjourn Meeting
- Resolution Amending Org Chart_May 2022.pdf
- Ivy Hill Monthly Financials - May 2022.pdf
- 2022-23 School Calendar.pdf
- HOS June Meeting 306090.pdf
Suggestions were taken about where to hold the board retreat whether it be at IHP or another venue. Board members shared thoughts on the value of choosing a place other than IHP. T. James offered her work conference room to hold the board retreat.